For a PDF version of the agenda click here: Agenda_2018_12

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 December 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.

 

  1. Update on draft policies/SDDC

 

  1. Report back from Christmas Fayre

 

  1. Feedback from Engagement Working Group

 

  1. GDPR policy

 

  1. Budget update

 

  1. Traffic survey presentation

 

 

 

Next meeting

 Monday 14 January 2019 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_11

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 12 November 2018

at 7.30pm

 

Attendees:          Charles Cuddington                                         Amy Plenderlieth

Russell Pollard                                                   Sian Davies

Martin Nield                                                       Christina Nield

Margaret Cuddington

 

Public:                                   None

  1. Apologies:                 Rachel Wallace
  2. Resignations: Amy Plenderlieth (as Chair),  Jon Topham
  3. Sian Davies elected as new Chair
  4. New members: Martin Nield                       Christina Nield

We welcome our new members Martin and Christina Nield and thank Amy very much indeed for all her efforts in supporting the Neighbourhood Plan Steering Group.  We wish her well in her new career and hope to see her at some of our meetings in the future.  We also thank Jon Topham for his past support.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 November 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting – there were no minutes as the meeting was not quorate.
  2. Report back from meeting with Peter Black.
  3. Report back from meeting with SDDC – Kevin Exley
  4. Feedback from Engagement Working Group
  5. Leisure survey presentation
  6. Education survey presentation
  7. Buy-off of Survey analyses
  8. Community Involvement plan
  9. Hoon Hay Farm gas project

Date, time and place of next meeting

– Monday 10 December  2018 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_10

NEIGHBOURHOOD PLAN
STEERING GROUP MEETING
held at Hilton Village Hall on
Monday 8 October 2018
at 7.30pm
Attendees: Charles Cuddington Margaret Cuddington
Russell Pollard Beccy Salmon
Public: None
Apologies: Rachel Wallace, Jon Topham, Amy Plenderleith, Sian Davies
We were not quorate so the meeting had to be closed.
The next meeting will be on Monday 12 November at 7.30pm, at Hilton Village Hall.

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 8 October 2018

at 7.30pm

 

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 10 September 2018.

 

  1. Feedback from Topic Working Groups – presentation of analysis and draft policies/themes
  2. Feedback from Engagement Working Group
  3. Traffic Survey presentation
  4. John Port/Youth Group action
  5. Status of AECOM work
  6. Community Involvement plan
  7. SDDC Planning meeting
  8. Hoon Hay Farm gas project
  9. Budget update

 

 

Date, time and place of next meeting  – Monday 12 November  2018 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_09

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 10 September 2018

at 7.30pm

Attendees:

Amy Plenderleith                                              Sian Davies

Charles Cuddington                                         Margaret Cuddington

Russell Pollard                                                   Beccy Salmon

 

Public:                   None

  1. Apologies: Rachel Wallace, Jon Topham, Peter Williams
  2. Declaration of Members interest Sian Davies is also on Village Hall Com.
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 13 August 2018 approved.
  2. The Presentation, on Monday 3 September, to the Survey “winners” was well attended, and many thanks to Rachel for providing the delicious cake.
  3. Working Groups Feedback.

Unfortunately because of constraints of school holidays, personal work issues, etc. not all Working Groups were in a position to give the meeting their feedback

The Housing Working Group have made some headway but analysing the results in the spreadsheet is probably best done by one person.

It was agreed that Charles would circulate the early ‘lessons learned’.

A volunteer (Howard Bott – Analyst) has offered his help to any of the Groups.  We are accepting his offer, as his expertise will be very helpful in producing the necessary spread sheets.

  1. Engagement Working Group have circulated “Thank you leaflets” to various village groups for those who do not have access to IT equipment, it also addresses the “next steps” which will be taken, going forward. Responding to e-mailers re suggestions. An article will appear in next month’s Dove Life magazine.
  2. Traffic Survey results have now arrived. Teasing out the data the Transport Working Group needs as well as the SG will require some effort. DCC have been asked some clarifying questions with some more to come. Feedback will be given at the next meeting.
  3. Status of AECOM work. The research questions on the Housing Needs Assessment have been agreed.  Depending on the outcome of the Housing Needs Assessment, site allocation and engaging with landowners (via SDDC) may have to be revisited.
  4. John Port/Youth Group action.  Charles talked to Sandra again. The Committee feels the Youth Group is not the correct forum to address this sort of thing as we discovered with the initial stage of the survey. The problem with John Port is because their catchment is so widespread that they can’t be seen to favour one village over another. Although Hilton is still one of their biggest feeders schools/villages anyway.

Tom Ephgrave, Secretary of HYG and former 6th form student has offered to get in touch with some members of staff at John Port. He does think it would be something for the student council to jump into because it is made up of the sort of young people that would give their time to do this sort of thing.

It was suggested that a generic survey could be run at John Port. The results could be accessed by any of the areas/villages served by John Port enabling Hilton, Marston and Hoon to use the survey results pertinent to them.

  1. The meeting agreed not to use Planning Design as they were conflicted with the Developers. We will use SDDC after analysis of the Survey.
  2. Budget Update – SDDC have still not produced the Grant (approach Ian Hey?). Perhaps it needs a “formal Draw Down” from the Government.
  3. Joe Dugdale is being postponed until November – he will NOT be at the October meeting.
  4. The Working Groups need to have drafts ready for the next meeting, pie charts, etc. –

 

The next meeting will be on Monday 8  October 2018 at the Village Hall at 7.30pm.

 

For a PDF version of the agenda click here: Agenda_2018_09

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 September 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 13 August 2018.

 

  1. Feedback from Presentation event

 

  1. Feedback from Topic Working Groups – status of analysis etc. any issues.

 

  1. Feedback from Engagement Working Group

 

  1. Traffic Survey status

 

  1. Status of AECOM work

 

  1. John Port/Youth Group action

 

  1. Status of Planning Design

 

  1. Budget update

Date, time and place of next meeting  – Monday 8 October  2018 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_08

NEIGHBOURHOOD

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 13 August 2018

at 7.30pm

Attendees:

Peter Williams                                                   Jon Topham

Charles Cuddington                                         Rachel Archer

Russell Pollard                                                   Beccy Salmon

Margaret  Cuddington

Guest:                   Joe Dugdale – Planning Design & Rural Action Derbyshire

Public:                   None

  1. Apologies: Amy Plenderlieth                              Sian Davies
  2. Declaration of Members interest –               None
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 9 July 2018 approved.
  2. Joe Dugdale suggested looking at the results of the recent Questionnaire.
  3. PowerPoint Presentation prepared by Charles and Russell covering the preliminary results, but not all aspects of the Neighbourhood Plan questionnaire results.

It was agreed to give copies of the questionnaire results to the Parish Council and Ian Hey.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_08

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 13 August 2018

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 9 July 2018.
  2. Generic lessons learned and achievements from previous Neighbourhood Plans.

Initial thoughts on Engagement Strategy objectives and process to achieve them for Hilton, Marston and Hoon Neighbourhood Plan.                                                      Action Joe Dugdale

  1. Preliminary Results from Survey.                                                                              Action Russell                                      Dissemination – who, how, when and what detail.

Prize draw results

  1. Feedback from ad hoc survey with the Hilton Youth Group                 Action Charles
  2. Budget update Action Charles
  3. Status of editing the Hilton History group inputs for inclusion in the Final Report.

Action Peter

  1. Status of Planning Design Action Amy
  2. Traffic Survey feedback will not be available until mid/late August
  3. Repeat Primary School survey exercise with John Port, hopefully September/October
  4. Next Steps Working groups to analyse survey results                                                                               Program of events – September to end December
  5. Date, time and place of next meeting –

Monday 10 September 2018 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_07

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 9 July 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Peter Williams

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard                   Jon Topham

Rachel Archer                    Beccy Salmon

Sian Davies                          Simon Brundish

 

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda).

  1. Minutes of the last meeting on 25 June 2018 approved.
  2. Party in the Park – Saturday 7 July

Neighbourhood Steering Group Stand was well received (photo attached).  With thanks to Rachel for the use of her gazebo, the shade was very welcome on Saturday afternoon.  Charles prepared a board explaining what and where the green spaces are in the village which prompted some interest. Most people who stopped to chat about the Neighbourhood Plan had already filled out the questionnaire.  A few people took away the “website card” or a printed copy of the questionnaire.  We have had a couple banners printed to place around the village to remind people to fill out their questionnaire.

  1. Youth Club and John Port survey exercise.

It is planned for the Youth Club members to have an opportunity on Thursday 12 July to have a short presentation followed by the Questionnaire.

  • Charles & Sandra

We have yet to find a contact at John Port who will be able to pull this project together to enable the children to take part.

                When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments.   As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.

Peter has volunteered to revise the “Hilton” potted history provided by the History Group, and incorporate some modern “history” so it will mesh in with today’s view of the village(s).

  1. Questionnaire Group Feedback

At the last count (Mon  9 July) we had 651 returns.

We agreed to update the programme to end the survey on 31 July 2018.

  1. Grant money was received on Tuesday 3 July 2018.

NB          Still no sign of SDDC money

  1. Traffic Survey status

We should get the feedback by mid  August, for discussion at the September meeting.

  1. Budget – no change
  2. Updated program – extended to end July (see 7 above)
  3. Outstanding Action: Engagement strategy.
  4. Projected build of a “gas station” at Hoon. The impact on Hatton and Marston.

–               Amy has a list of questions in this regard.

 

 

Meeting closed at 8.30 pm.

 

The next meeting will be on Monday 13 August 2018 at the Village Hall at 7.30pm.