For a PDF version of the agenda click here: Agenda_2018_08

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 13 August 2018

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 9 July 2018.
  2. Generic lessons learned and achievements from previous Neighbourhood Plans.

Initial thoughts on Engagement Strategy objectives and process to achieve them for Hilton, Marston and Hoon Neighbourhood Plan.                                                      Action Joe Dugdale

  1. Preliminary Results from Survey.                                                                              Action Russell                                      Dissemination – who, how, when and what detail.

Prize draw results

  1. Feedback from ad hoc survey with the Hilton Youth Group                 Action Charles
  2. Budget update Action Charles
  3. Status of editing the Hilton History group inputs for inclusion in the Final Report.

Action Peter

  1. Status of Planning Design Action Amy
  2. Traffic Survey feedback will not be available until mid/late August
  3. Repeat Primary School survey exercise with John Port, hopefully September/October
  4. Next Steps Working groups to analyse survey results                                                                               Program of events – September to end December
  5. Date, time and place of next meeting –

Monday 10 September 2018 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_07

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 9 July 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Peter Williams

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard                   Jon Topham

Rachel Archer                    Beccy Salmon

Sian Davies                          Simon Brundish

 

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda).

  1. Minutes of the last meeting on 25 June 2018 approved.
  2. Party in the Park – Saturday 7 July

Neighbourhood Steering Group Stand was well received (photo attached).  With thanks to Rachel for the use of her gazebo, the shade was very welcome on Saturday afternoon.  Charles prepared a board explaining what and where the green spaces are in the village which prompted some interest. Most people who stopped to chat about the Neighbourhood Plan had already filled out the questionnaire.  A few people took away the “website card” or a printed copy of the questionnaire.  We have had a couple banners printed to place around the village to remind people to fill out their questionnaire.

  1. Youth Club and John Port survey exercise.

It is planned for the Youth Club members to have an opportunity on Thursday 12 July to have a short presentation followed by the Questionnaire.

  • Charles & Sandra

We have yet to find a contact at John Port who will be able to pull this project together to enable the children to take part.

                When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments.   As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.

Peter has volunteered to revise the “Hilton” potted history provided by the History Group, and incorporate some modern “history” so it will mesh in with today’s view of the village(s).

  1. Questionnaire Group Feedback

At the last count (Mon  9 July) we had 651 returns.

We agreed to update the programme to end the survey on 31 July 2018.

  1. Grant money was received on Tuesday 3 July 2018.

NB          Still no sign of SDDC money

  1. Traffic Survey status

We should get the feedback by mid  August, for discussion at the September meeting.

  1. Budget – no change
  2. Updated program – extended to end July (see 7 above)
  3. Outstanding Action: Engagement strategy.
  4. Projected build of a “gas station” at Hoon. The impact on Hatton and Marston.

–               Amy has a list of questions in this regard.

 

 

Meeting closed at 8.30 pm.

 

The next meeting will be on Monday 13 August 2018 at the Village Hall at 7.30pm.

For a PDF version of the agenda click here: Agenda_2018_07

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 9 July 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 25 June 2018.
  2. Feedback from Party in the Park (Steering Group Stand).

–               Any interest shown in what we are trying to do i.e. questionnaires returned

–               Main topics of concern for the future: schools, traffic, infrastructure, green spaces

  1. Repeat Primary School survey exercise with John Port/Hilton Youth
  2. Working Groups Feedback

– Questionnaire Group feedback

  1. Grant application status
  2. Traffic Survey feedback
  3. Budget
  4. Updated program
  5. Engagement strategy

 

Date, time and place of next meeting  –

Monday 13 August 2018 7.30 at the Village Hall

 

For a PDF version of the minutes click here: Minutes_2018_06

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 25 June 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Rachel Wallace

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard

Jon Topham

Peter Wiliams

Beccy Salmon

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 14 May approved.
  2. Party in the Park – Saturday 7 July – was discussed at length.

Thank you for organising the “stand” for us Peter.

It would be good if we could have some volunteers to “man our stand” even if only for half an hour, or so, to give people a break.   Anyone out of the “working groups” would be most welcome to join too, even interested parties who understand what we are trying to do for the local villages.

We are hoping to get some banners printed, both for the stand at PITP and around the village as reminders to fill out the questionnaire.   We will have a few copies of the questionnaire on the Stand for people to fill out there and then, if they wish.  Although we are encouraging responses on line if possible.  The “web page” to be “advertised” more rigorously.  There will be a “drop box” available, too.

If people have any comments to make we will be providing a flip chart, note pads, etc, etc.  We will have a “pin board” with a few photos of “green spaces”.  Also a review of the Hilton School  survey, which was very well received by the children.

Rachel has volunteered to lend us a gazebo which may be very useful, if the weather deteriorates.   – It will be delivered to Charles prior to the day.

  1. When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments. As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.
  2. It was suggested that similar exercise is held with John Port Youth Group (Sandra) in mid-June/early July.

Charles to liaise with Jeanette, Tom & Sandra

  1. Questionnaire Group Feedback

The Royal Mail delivery of the Questionnaire was very poor – Charles has made an official complaint, we await their response.

Sian Davies joined us at this point (following a mtg in the next door room) so was able to give us an update on the questionnaires received on line, and collected by her, from the “drop boxes”.

She was asked if she would like to join the Steering Group and she was happy to join.

Amy proposed her and the rest of the group seconded Sian becoming a member.

  1. Traffic Survey status

The equipment appears to have been put in place for the survey to take place on Tuesday 26 June 2018.  We await the results.

  1. The feedback from the SDDC meeting was good. They seemed particularly interested in the retention of the “green spaces”.
  2. Accept Rural Action Derbyshire quote.

Invite Jo Dugdale to our next meeting – Charles to contact.

Planning Design to be chased again for a quote that satisfies Locality’s requirements –

Action Amy

  1. Outstanding Action: Update Program – Russell on vacation
  2. Outstanding Action: Engagement strategy.

 

Meeting closed at 9.00pm.

 

The next meeting will be on Monday 9 July 2018 at the Village Hall at 7.30pm.

For a PDF version of the agenda click here: Agenda_2018_06

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 25 June 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on 14 May 2018.
  2. Discuss “stand display” for Party in the Park – plus a “drop box”

–               space on table for people to write comments, etc.

–               banner etc.

  1. Also include comments from the children following on from their

own “questionnaire” in school.

  1. Repeat Primary School survey exercise with John Port/Hilton Youth
  2. Working Groups Feedback

– Questionnaire Group feedback

  1. Grant application status
  2. Traffic Survey status
  3. Feedback from SDDC meeting
  4. Updated program
  5. Engagement strategy
  6. Acceptance of Planning Design and Rural Action Derbyshire quotes
  7. Date, time and place of next meeting –

Monday 9 July 2018 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_05

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 14 May 2018

at 7.30 pm

Minutes of Meeting

Attendees:          Amy Plenderleith

Russell Pollard

Charles Cuddington

Beccy Salmon

Rachel Wallace

Jon Topham

Peter Williams

Margaret  Cuddington

 

Public:                   None

 

  1. Apologies Simon Brundish

 

  1. Declaration of Members interest –               None

 

  1. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

 

  1. A meeting was held with Hilton School (Ms Katie Jones) to arrange for the children to join in with the Steering Group survey, May 23 was the agreed date. After lunch the children will have the opportunity to have a referendum on the outcome of their survey.

It was suggested that  similar exercise is held with the Youth Group (Sandra) in mid June/early July.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_05

 

NEIGHBOURHOOD PLAN STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 14 May 2018

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on 16 April 2018.

 

  1. Feedback from meeting with Hilton School on Tuesday 1 May. – Charles and Russell

 

  1. Grant review/Budget Update was submitted on Monday 30 April 2018. – Charles Cuddington

 

  1. Working Groups Feedback

– Questionnaire Group feedback

 

  1. Updated program including Questionnaire launch –  Russell Pollard

 

  1. Engagement strategy

 

  1. Acceptance of Planning Design and Rural Action Derbyshire quotes

 

  1. Date, time and place of next meeting

Monday 18 June 2018 7.30 at the Village Hall – to be discussed, as various people away?

For a PDF version of the minutes click here: Minutes_2018_04

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 16 April 2018

at 7.30 pm

Minutes of Meeting

 

Attendees:          Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Beccy Salmon

Rachel Wallace

Jon Topham

Simon Brundish

 

Public:                   None

 

  1. Apologies Peter Williams

Resigned              Jon Watson

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

Continue reading

For a PDF version of the agenda click here: Agenda_2018_04

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 16 April 2018

at 7.30pm

  1. Apologies for Absence

 

  1. Declaration of Members Interest

 

  1. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

 

  1. Outstanding actions from last meeting

 

  1. Planning Design Practice – discussion following their cost estimate

 

  1. Discussion following information from Rural Action Derbyshire

 

  1. Working Groups Feedback

– outline questions prepared by each group

– Questionnaire Group feedback

 

  1. Grant review/Budget Update

 

  1. Date, time and place of next meeting

Monday 14 May 2018 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_03

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 March 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Outstanding actions from last meeting
  2. Approval of amended Steering Group Terms of Reference
  3. Neighbourhood Plan designated area status
  4. Ian Hey (SDDC Advisor) to outline SDDC support
  5. Working Groups Feedback
  6. Plan review/Update
  7. Budget Update/ Grant application status
  8. Engagement with School
  9. Date, time and place of next meeting

Monday 9 April 2018 at the Village Hall at 7.30pm