For a PDF version of the minutes click here: Minutes_2018_04

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 16 April 2018

at 7.30 pm

Minutes of Meeting

 

Attendees:          Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Beccy Salmon

Rachel Wallace

Jon Topham

Simon Brundish

 

Public:                   None

 

  1. Apologies Peter Williams

Resigned              Jon Watson

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

Continue reading

For a PDF version of the agenda click here: Agenda_2018_04

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 16 April 2018

at 7.30pm

  1. Apologies for Absence

 

  1. Declaration of Members Interest

 

  1. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

 

  1. Outstanding actions from last meeting

 

  1. Planning Design Practice – discussion following their cost estimate

 

  1. Discussion following information from Rural Action Derbyshire

 

  1. Working Groups Feedback

– outline questions prepared by each group

– Questionnaire Group feedback

 

  1. Grant review/Budget Update

 

  1. Date, time and place of next meeting

Monday 14 May 2018 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_03

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 March 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Outstanding actions from last meeting
  2. Approval of amended Steering Group Terms of Reference
  3. Neighbourhood Plan designated area status
  4. Ian Hey (SDDC Advisor) to outline SDDC support
  5. Working Groups Feedback
  6. Plan review/Update
  7. Budget Update/ Grant application status
  8. Engagement with School
  9. Date, time and place of next meeting

Monday 9 April 2018 at the Village Hall at 7.30pm

 

For a PDF version of the minutes click here: Minutes_2018_02

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 12 February 2018

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Beccy Salmon

Peter Williams

Public:                   Heidi Hall

 

  1. Apologies Jon Watson, Jon Topham, Simon Brundish, Rachel Wallace

 

  1. Declaration of Members interest –              None

 

  1. Public Speaking –              None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter      already on the agenda).

 

  1. Minutes of the last Meeting –              Agreed

 

  1. There was a good turnout at the Launch Meeting – approx. 60 attendees.

There were 39 interested people who left their e-mail addresses for further information.

Russell contacted them to ask if they would be willing to be volunteers for the working groups.  16 have sent positive replies.

 

6              The Designated Area is now shown on the SDDC website. The consultation period ended on Friday 9th February – awaiting SDDC response.

  1. Jon W’s email was read to the group and a printed copy of the various questionnaire questions was circulated. The input was appreciated. We need a consensus on the Questionnaire, i.e. drop in sessions, a working group, ask volunteers what they think of the surveys. Pass details back to Jon plus volunteers, etc. Specific questions – part of the remit is to come up with the questions.
  2. Plan update is affected by budget.
  3. Parish Council have provided a budget till end of March – traffic survey turned down by Locality. PC money in the budget, £2500 for next financial year.  We need a bespoke travel survey, thru Hilton and Marston. A community speed watch.

– Charles to talk to Neil

  1. Allocation of volunteers according to their preferences. Each group is to have a Steering Group lead.  We need to give them some guidelines.  Do some volunteers want to be on more than one working group?                                                                   – Russell to email

Critical path of guidelines needs to be established before the next meeting on 12 March.

 

  1. Engagement with School – Charles to liaise

We need to include the children, as the older children will be young adults when the Neighbourhood Plan is still in operation, in ten years’ time.

 

  1. Grant application status – Locality has agreed money but no forms available yet.

 

  1. Lower Dove Valley Community – Rebecca has made contact with them.

 

  1. Brinsley Parish Council has been contacted by Jon W re Planning Design. Jon produced a good feedback from Brinsley and we will ask them what sort of quote they got from Planning Design and the final cost.  Also what technical input was required.     – Jon W to contact
  2. Working Groups headed up by:

Amy                                       Transport

Russell                                  Business

Rebecca                               Environment

Peter                                     School

Rachel                                   Retail and leisure

Charles                                 Housing

Meeting closed at 9pm.

 

The next meeting will be on Monday 12 March at the Village Hall at 7.30pm.

 

 

 

 

For a PDF version of the agenda click here: Agenda_2018_02

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 February 2018

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

 

  1. Outstanding actions from last meeting
  2. Feedback from the Launch Meeting
  3. Neighbourhood Plan designated area status
  4. Questionnaire Working Group Feedback
  5. Plan review/Update
  6. Budget Update
  7. Working Group Allocation
  8. Engagement with School
  9. Grant application status
  10. Lower Dove Valley Community
  11. Planning Design
  12. Date, time and place of next meeting

Monday 12 March 2018 at the Village Hall at 7.30pm

 

 

For a PDF version of the minutes click here: Minutes_2018_01

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 8 January 2018

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Jon Watson

Charles Cuddington

Margaret Cuddington

Simon Brundish

Rachel Wallace

Beccy Salmon

Public:                   Steve Cooper

Continue reading

For a PDF version of the agenda click here: Agenda_2018_01

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 8 January 2018

at 7.30pm

 

  1. Apologies for Absence                                                                                 Peter Williams

 

  1. Declaration of Members Interest

 

  1. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

 

  1. Outstanding actions from last meeting –
  2. Reports from the 3 Working Groups:

Stakeholders – update on leaflet delivery, posters etc.

Communications –

Vision –

  1. Neighbourhood Plan designated area status
  2. Launch meeting status
  3. Grant application status
  4. Lower Dove Valley Community contact required
  5. Planning Design contact required
  6. Resolution to exclude members of the public
  7. Launch presentation review
  8. Date, time and place of next meeting

For a PDF version of the minutes click here: Minutes_2017_12

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 11 December 2017

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Jon Watson

Charles Cuddington

Margaret Cuddington

Simon Brundish

No members of the public

 

  1. Apologies: Peter Williams

 

  1. Declaration of Members interest –              None

 

  1. Public Speaking –              No members of the                                                                                                                                                                                       public present.

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of    the public and members of the Council to comment on any matter already on the agenda).

  1. Outstanding actions from last meeting:

Charles contacted Neil Bennett regarding the Travel Survey. This is potentially in the second half of March 2018. We discussed locations of monitoring equipment entering and leaving the village.

 

  1. Working Group Reports

Stakeholders

Russell had expanded the stakeholder list and members of the team have been allocated to be contacts.

Communications

Charles had contacted the Derbyshire Wildlife Trust. Given their role in the Gravel Pits, they are willing to become a stakeholder in the Neighbourhood Plan process.

The flyers were delivered today together with the invoice.  Margaret gave each team member a copy, while we discussed how many A4 size we required.  We thought perhaps 30 would be a good number as some businesses would not want to display a large poster. Margaret will chase Fiona again on the price for A4.

Margaret will deliver (or hand over at our next meeting) a pile of flyers for each team member.

Launch Meeting booking at the school needs to be finalised by the end of term i.e. settle the invoice.

Arrange a date after Xmas to visit the small hall, look at equipment available, etc.

Simon will talk to the school about use of a non-school laptop.

Amy suggested perhaps having tea and coffee available – Margaret will ask at the school.

Vision

Nothing to report

 

6              It was agreed that the new extension of Nestle resided in the area of Hoon and therefore should be approached as a potential stakeholder.  This was clearly shown on the latest map of the area we are covering.

 

  1. It was agreed that the Launch Meeting will have a working group made up of all the members of the Steering Group. We will have a working group meeting to go through the presentation for the Launch Meeting before Christmas.

So it can be worked on prior to our next full meeting on 8 January 2018.

 

  1. It was agreed Charles should submit the Grant Application.

 

  1. Lower Dove Valley Community – it was agreed they should be part of the conversation.

 

  1. Planning Design – a consultancy group. It was decided to talk to them after the Launch Meeting, when we know what interest there is in joining us and what individuals can bring to the table.

 

The meeting closed at 9pm.

The next meeting will be at 7.30pm on Monday 8th January at Hilton Village Hall.

For a PDF version of the agenda click here: Agenda_2017_12

NEIGHBOURHOOD PLAN

STEERING GROUP

AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 11 December 2017

at 7.30pm

 

  1. Apologies for Absence Peter Williams

 

  1. Declaration of Members Interest

 

  1. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

 

  1. Outstanding actions from last meeting –

 

  1. Reports from the 3 Working Groups:

Stakeholders

Communications –

Vision –

 

  1. Decision on area of Neighbourhood Plan

– Input from Ian Hey including map of the precise area

  1. Launch meeting status and actions
  2. Budget estimate and grant application
  3. Lower Dove Valley Community
  4. Planning Design
  5. Date, time and place of next meeting