For a PDF version of the minutes click here: Minutes_2018_06

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 27TH JUNE 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Darlington, Cllr Cuddington Cllr Campion and Cllr Johnson Beale

 

2 District Council Representatives, 1 County Council Representative and 7 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2227/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Hall due to childcare issues
  • Cllr Smith due to annual leave
  • Cllr Cuddington reported that he would be late but would be in attendance at the meeting later.

 

Cllr billings

 

  1. Minute Number 2228/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2229/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2230/18 – Public Speaking.

 

Minute Number 2230/18/A – Public Speaking

 

Members of the public raise the following matters:

  • There were 2 people for co-option at the last meeting but there is no mention of the other person in the minutes. The Clerk replied that only the resolution is in the minutes. Cllr Hudson asked why this was an issue, the resident replied they are not a true record. The Chair explained that the minutes are the minutes of the Clerk and are not verbatim.
  • The hedges are overgrowing the footpath, passed the bus shelter by the pub on Egginton Road. Cllr Hudson and Cllr Johnson-Beale replied that the new owners probably did not know that this was their responsibility, they offered to speak to the owners.
  • The purchase of copier paper and stamps is on the agenda for approval, why. The Clerk replied that we are doing a lot more printing and copying.
  • Engagement has come a long way and that’s good but we need to be engaging and working with other groups to get the community working together. The Chair thanked the resident for his comments.

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For a PDF version of the minutes click here: Minutes_2018_07

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 9 July 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Peter Williams

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard                   Jon Topham

Rachel Archer                    Beccy Salmon

Sian Davies                          Simon Brundish

 

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda).

  1. Minutes of the last meeting on 25 June 2018 approved.
  2. Party in the Park – Saturday 7 July

Neighbourhood Steering Group Stand was well received (photo attached).  With thanks to Rachel for the use of her gazebo, the shade was very welcome on Saturday afternoon.  Charles prepared a board explaining what and where the green spaces are in the village which prompted some interest. Most people who stopped to chat about the Neighbourhood Plan had already filled out the questionnaire.  A few people took away the “website card” or a printed copy of the questionnaire.  We have had a couple banners printed to place around the village to remind people to fill out their questionnaire.

  1. Youth Club and John Port survey exercise.

It is planned for the Youth Club members to have an opportunity on Thursday 12 July to have a short presentation followed by the Questionnaire.

  • Charles & Sandra

We have yet to find a contact at John Port who will be able to pull this project together to enable the children to take part.

                When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments.   As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.

Peter has volunteered to revise the “Hilton” potted history provided by the History Group, and incorporate some modern “history” so it will mesh in with today’s view of the village(s).

  1. Questionnaire Group Feedback

At the last count (Mon  9 July) we had 651 returns.

We agreed to update the programme to end the survey on 31 July 2018.

  1. Grant money was received on Tuesday 3 July 2018.

NB          Still no sign of SDDC money

  1. Traffic Survey status

We should get the feedback by mid  August, for discussion at the September meeting.

  1. Budget – no change
  2. Updated program – extended to end July (see 7 above)
  3. Outstanding Action: Engagement strategy.
  4. Projected build of a “gas station” at Hoon. The impact on Hatton and Marston.

–               Amy has a list of questions in this regard.

 

 

Meeting closed at 8.30 pm.

 

The next meeting will be on Monday 13 August 2018 at the Village Hall at 7.30pm.

For a PDF version of the minutes click here: Minutes_2018_06

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 25 June 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Rachel Wallace

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard

Jon Topham

Peter Wiliams

Beccy Salmon

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 14 May approved.
  2. Party in the Park – Saturday 7 July – was discussed at length.

Thank you for organising the “stand” for us Peter.

It would be good if we could have some volunteers to “man our stand” even if only for half an hour, or so, to give people a break.   Anyone out of the “working groups” would be most welcome to join too, even interested parties who understand what we are trying to do for the local villages.

We are hoping to get some banners printed, both for the stand at PITP and around the village as reminders to fill out the questionnaire.   We will have a few copies of the questionnaire on the Stand for people to fill out there and then, if they wish.  Although we are encouraging responses on line if possible.  The “web page” to be “advertised” more rigorously.  There will be a “drop box” available, too.

If people have any comments to make we will be providing a flip chart, note pads, etc, etc.  We will have a “pin board” with a few photos of “green spaces”.  Also a review of the Hilton School  survey, which was very well received by the children.

Rachel has volunteered to lend us a gazebo which may be very useful, if the weather deteriorates.   – It will be delivered to Charles prior to the day.

  1. When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments. As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.
  2. It was suggested that similar exercise is held with John Port Youth Group (Sandra) in mid-June/early July.

Charles to liaise with Jeanette, Tom & Sandra

  1. Questionnaire Group Feedback

The Royal Mail delivery of the Questionnaire was very poor – Charles has made an official complaint, we await their response.

Sian Davies joined us at this point (following a mtg in the next door room) so was able to give us an update on the questionnaires received on line, and collected by her, from the “drop boxes”.

She was asked if she would like to join the Steering Group and she was happy to join.

Amy proposed her and the rest of the group seconded Sian becoming a member.

  1. Traffic Survey status

The equipment appears to have been put in place for the survey to take place on Tuesday 26 June 2018.  We await the results.

  1. The feedback from the SDDC meeting was good. They seemed particularly interested in the retention of the “green spaces”.
  2. Accept Rural Action Derbyshire quote.

Invite Jo Dugdale to our next meeting – Charles to contact.

Planning Design to be chased again for a quote that satisfies Locality’s requirements –

Action Amy

  1. Outstanding Action: Update Program – Russell on vacation
  2. Outstanding Action: Engagement strategy.

 

Meeting closed at 9.00pm.

 

The next meeting will be on Monday 9 July 2018 at the Village Hall at 7.30pm.

For a PDF version of the minutes click here: Minutes_2018_05

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 30TH MAY 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson, Cllr Smith, Cllr Hall, Cllr Brundish and Cllr Campion

 

1 District Council Representatives and 11 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2198/18 – Election of the Chairperson for the year 2018/2019, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests

 

Resolved: That Cllr Steve Cooper was elected as Chairperson to Hilton Parish Council for the ensuing year.  (Cllr Cooper thereupon occupied the Chair)

Resolved: In accordance with the Local Government Act 1972 Cllr Cooper read and signed the Declaration of Acceptance of Office before the Clerk, he had no amendments to make to his Register of Members Interests.

 

  1. Minute Number 2199/18 – Election of the Vice Chairperson for the year 2018/2019, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests

 

Resolved: That Cllr Rebecca Hudson was elected as Vice Chairperson to Hilton Parish Council for the ensuing year.

Resolved: In accordance with the Local Government Act 1972 Cllr R Hudson signed the Declaration of Acceptance of Office before the Clerk, she had no amendments to make to her Register of Members Interests.

 

  1. Minute Number 2200/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Cuddington due to annual leave

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For a PDF version of the minutes click here: Minutes_2018_05E

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE EXTRAORDINARY HILTON PARISH COUNCIL MEETING HELD ON FRIDAY 25TH MAY 2018 AT THE HILTON PARISH COUNCIL OFFICE COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson and Cllr Hall

 

Apologies were received from Cllr Plenderleith and Cllr Billings.

 

 

AGENDA

 

  1. Minute Number 2192/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Smith due to other commitments
  • Cllr Cuddington due to Annual Leave
  • Cllr Brundish due to Annual Leave
  • Cllr Campion due to being unable to attend

 

  1. Minute Number 2193/18 – Variation of the Order of Business

 

There were no Variations of the Order of Business.

 

  1. Minute Number 2194/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2195/18 – Public Speaking.

 

There were no members of the public in attendance at the meeting.

 

  1. Minute Number 2196/18 – To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

Resolved: In view of the confidential nature of the business to be transacted, it was advisable in the public interest, that the press and public be temporarily excluded. There were no Members of the Public in attendance

 

  1. Minute Number 2197/18 – Legal matter regarding letter received from a resident

 

Resolved: Hilton Parish Council agreed to have a Formal Meeting with the resident. Cllr Cooper, Cllr Hudson and Cllr Hall to be at the meeting for Hilton Parish Council

Resolved: Hilton Parish Council agreed that the Formal Meeting would be recorded in the absence of the Clerk for the purpose of typing the minutes/notes.

Resolved: Hilton Parish Council agreed that the Chair and Clerk should seek further legal advice as soon as possible on the case to date.

Resolved: Hilton Parish Council agreed that the Clerk as the Proper Officer should email the resident acknowledging the letters, stating that the Council will get back to the resident in due course in relation to the arrangements for a Formal Meeting.

 

For a PDF version of the minutes click here: Minutes_2018_05P

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

THE MINUTES OF THE ANNUAL PARISH MEETING HELD ON THURSDAY 17TH MAY  2018 AT HILTON VILLAGE HALL COMMENCING AT 7.30PM TO 9PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson, Cllr Cuddington, Cllr Brundish and Cllr Campion

 

6 Members of the Public attended the meeting.

 

AGENDA

 

 

  1. Minute Number 2187/18 – Chairman’s – Introduction and welcome

 

The Chair introduction and welcomed members of the public for attending the Annual Parish Meeting. He explained that the meeting would be informal but as its facilitated by the Parish Council it would be a bit more formal than the Forums and Village Hall Coffee Mornings. He explained that resident could ask questions and the Parish Council would try to answer them or would take then away to obtain the answers.

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For a PDF version of the minutes click here: Minutes_2018_04

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 25TH APRIL 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson, Cllr Cuddington and Cllr Brundish

 

1 County Council Representative, 1 District Council Representatives and 9 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2168/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Hall due to other commitments
  • Cllr M Smith due to illness

 

  1. Minute Number 2169/18 – Co-Option of a Councillor

 

Resolved: Hilton Parish Council agreed to co-opt Suzanne Campion onto Hilton Parish Council with immediate effect. 

Resolved: In accordance with the Local Government Act 1972 Suzanne Campion read and signed the Declaration of Acceptance of Office before the Clerk.

Resolved: Cllr Campion to complete the Register of Members Interest Form and return this to the Clerk as soon as possible.

 

  1. Minute Number 2170/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

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For a PDF version of the minutes click here: Minutes_2018_05

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 14 May 2018

at 7.30 pm

Minutes of Meeting

Attendees:          Amy Plenderleith

Russell Pollard

Charles Cuddington

Beccy Salmon

Rachel Wallace

Jon Topham

Peter Williams

Margaret  Cuddington

 

Public:                   None

 

  1. Apologies Simon Brundish

 

  1. Declaration of Members interest –               None

 

  1. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

 

  1. A meeting was held with Hilton School (Ms Katie Jones) to arrange for the children to join in with the Steering Group survey, May 23 was the agreed date. After lunch the children will have the opportunity to have a referendum on the outcome of their survey.

It was suggested that  similar exercise is held with the Youth Group (Sandra) in mid June/early July.

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For a PDF version of the minutes click here: Minutes_2018_03

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 28TH MARCH 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson, Cllr Cuddington and Cllr Hall

 

1 County Council Representative, 2 District Council Representatives and 7 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2150/18 – To receive apologies for absence

 

Resolved: Apologies for absence were received and accepted as follows:

  • Cllr C Smith due to other commitments
  • Cllr M Smith due to other commitments

 

Cllr Hudson sent apologies as she would be late attending the Parish Council meeting due to work commitments.

 

  1. Minute Number 2151/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2152/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2153/18 – Public Speaking.

 

Minute Number 2153/18/A – Public Speaking

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For a PDF version of the minutes click here: Minutes_2018_04

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 16 April 2018

at 7.30 pm

Minutes of Meeting

 

Attendees:          Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Beccy Salmon

Rachel Wallace

Jon Topham

Simon Brundish

 

Public:                   None

 

  1. Apologies Peter Williams

Resigned              Jon Watson

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

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