For a PDF version of the minutes click here: Minutes_2018_02

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 12 February 2018

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Beccy Salmon

Peter Williams

Public:                   Heidi Hall

 

  1. Apologies Jon Watson, Jon Topham, Simon Brundish, Rachel Wallace

 

  1. Declaration of Members interest –              None

 

  1. Public Speaking –              None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter      already on the agenda).

 

  1. Minutes of the last Meeting –              Agreed

 

  1. There was a good turnout at the Launch Meeting – approx. 60 attendees.

There were 39 interested people who left their e-mail addresses for further information.

Russell contacted them to ask if they would be willing to be volunteers for the working groups.  16 have sent positive replies.

 

6              The Designated Area is now shown on the SDDC website. The consultation period ended on Friday 9th February – awaiting SDDC response.

  1. Jon W’s email was read to the group and a printed copy of the various questionnaire questions was circulated. The input was appreciated. We need a consensus on the Questionnaire, i.e. drop in sessions, a working group, ask volunteers what they think of the surveys. Pass details back to Jon plus volunteers, etc. Specific questions – part of the remit is to come up with the questions.
  2. Plan update is affected by budget.
  3. Parish Council have provided a budget till end of March – traffic survey turned down by Locality. PC money in the budget, £2500 for next financial year.  We need a bespoke travel survey, thru Hilton and Marston. A community speed watch.

– Charles to talk to Neil

  1. Allocation of volunteers according to their preferences. Each group is to have a Steering Group lead.  We need to give them some guidelines.  Do some volunteers want to be on more than one working group?                                                                   – Russell to email

Critical path of guidelines needs to be established before the next meeting on 12 March.

 

  1. Engagement with School – Charles to liaise

We need to include the children, as the older children will be young adults when the Neighbourhood Plan is still in operation, in ten years’ time.

 

  1. Grant application status – Locality has agreed money but no forms available yet.

 

  1. Lower Dove Valley Community – Rebecca has made contact with them.

 

  1. Brinsley Parish Council has been contacted by Jon W re Planning Design. Jon produced a good feedback from Brinsley and we will ask them what sort of quote they got from Planning Design and the final cost.  Also what technical input was required.     – Jon W to contact
  2. Working Groups headed up by:

Amy                                       Transport

Russell                                  Business

Rebecca                               Environment

Peter                                     School

Rachel                                   Retail and leisure

Charles                                 Housing

Meeting closed at 9pm.

 

The next meeting will be on Monday 12 March at the Village Hall at 7.30pm.

 

 

 

 

For a PDF version of the minutes click here: Minutes_2018_01F

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE HILTON PARISH COUNCIL FINANCE COMMITTEE MEETING HELD ON THURSDAY 18TH JANUARY 2018 AT HILTON VILLAGE HALL COMMENCING AT 6.30PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr C Smith, Cllr M Smith, Cllr Hall, Cllr Cuddington, Cllr Darlington, Cllr Hudson and Cllr Brundish.

 

4 Members of the Public attended the meeting.

 

 

AGENDA

 

  1. Minute Number 2116/18 – To receive apologies for absence

 

There were no apologies for absence.

 

  1. Minute Number 2118/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2118/18 – Declaration of Members’ Interests.

 

Resolved: Cllr Hall declared a personal interest in the draft budget regarding the proposed new website

Resolved: Cllr Cuddington declared a personal interest in the draft budget regarding the Neighbourhood Development Plan

.

  1. Minute Number 2118/18 – Public Speaking.

Continue reading

For a PDF version of the minutes click here: Minutes_2017_12

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 20th DECEMBER 2017 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Cater, Cllr Cuddington, Cllr Darlington and Cllr Hudson.

 

1 County Council Representative, 2 District Council Representatives and 7 Members of the Public attended the meeting.

 

  1. Minute Number 2098/17 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr S. Brundish
  • Cllr C Smith due to annual leave
  • Cllr M Smith due to annual leave

 

  1. Minute Number 2099/17 – Co-Option of a Councillor

 

None

 

  1. Minute Number 2100/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2101/17 – Declaration of Members’ Interests

 

  • Cllr Cuddington declared a personal interest in Item 15, as directly affected by a Planning Application, and remained in the Meeting.

 

  1. Minute Number 2102/17 – Public Speaking

 

Minute Number 2102/17/A – Pubic Speaking

 

Members of the Public raised the following matters:

  • What consultation would there be before setting the budget?

The Chair responded that there would be a Finance Meeting on Thursday 18th January 2018, where the budget would be considered. Any comments should be forwarded to the Clerk.

  • Could an extension be requested for the proposed development at Derby Road?

The Chair responded that this would be addressed later in the Meeting at Agenda Item 15.

  • There was an issue with bin collections with regard to cardboard.

Councillor Patten (SDDC) agreed to look into this and provide a response.

  • It was asked how many Parish Councillors were there currently?

The Chair responded that there were 9.

  • A Resident complimented the Christmas light switch-on.
  • What was happening with ‘engagement’, which was not on the Agenda.

The Chair replied that it would be a priority for next year.

  • How could Members of the Public contact local Councillors?

The Chair agreed that the Clerk would provide contact details for local Members.

  • How many Groundsmen do the Parish Council employ?

The Chair replied that there were currently only 2, as one had left. The Council had been filling this post using Agency staff. However, the post would be filled in the spring of the New Year.

  • It was suggested that the Parish Council might consider updating the website – Willington Parish Council was given as an example of good practice.
  • Why were names not included in the Minutes, when recording public speaking, as a resolution had been passed to include them.

The Chair replied that this would be raised with the Clerk.

  • Why were the payments for the van lease not included in the accounts presented to the Meeting?

It was agreed to provide a response directly to the Resident.

 

Minute Number 2103/17/B – Police Representatives Report

 

There were no Police Representatives present at the meeting and there was nothing to report.

 

Minute Number 2104/17/C – District Council Representatives Report

 

Apologies were received and accepted from Cllr Billings.

 

Cllr Plenderleith gave her report as follows:

  • The extreme pruning at The Greenway had been assessed, and would be tidied up. Further action was being considered.
  • The burning of waste at Blakelow Farm was put out with specialist equipment, and the Environment Agency had been asked to investigate.
  • Further to St Modwen withdrawing their over-flow car park for the Play Centre, further negotiations were taking place.
  • St Modwen would be submitting a further planning application in 2018. An update would be provided when further information was available.

 

 

Cllr Billings wasn’t present at the meeting, but had forwarded a report as follows:

  • The Scrutiny Committee were looking at street scene and waste cleansing. Further to a visit at North Warwickshire Borough Council, they would be reporting on sharing the best practice currently in place in Warwickshire.
  • The next Safer Neighbourhood Meeting would take place on January 23rd 2018 at Hilton Village Hall. There would be consultation regarding the format of future Meetings and the potential to merge Safer Neighbourhood Meetings and Area Forums.
  • Details were provided on Christmas waste collections.

 

Minute Number 2105/17/D – County Council Representatives Report

 

Cllr Patten gave her report as follows:

  • She had taken up the matter of the entrance to Witham Close with the Highways Officer at DCC and was still awaiting an update as there appeared to be some confusion as to the ownership of land.
  • The traffic calming at Main Street had been ordered and should be completed before April 2018.
  • A cultivation license had been granted for Crofts Farm. Hilton Party in the Park had agreed to fund trees etc. for this site.
  • It had been requested that the speed limit be reduced on Derby Road, following consultation on the proposed housing development. This was to be supported by the police.
  • Investigation into the bus shelter issue was ongoing.

 

  1. Minute Number 2106/17 – Chairpersons Report

 

The Chair gave his report as follows

  • The Rotary Club had been round the Village with Santa, which was well supported.
  • The Christmas tree light switch-on was a very successful event with an excellent turn out.

 

  1. Minute Number 2107/17 – To confirm the minutes of the monthly minutes of the Hilton Parish Council Meeting held on 29th November 2017

 

Resolved: The Minutes of the Hilton Parish Council Meeting held on Wednesday 29th November 2017, were approved and signed as a true record.

 

  1. Minute Number 2108/17 – Neighbourhood Development Planning – Cllr Cuddington & Cllr Brundish

 

The Launch Meeting would take place on 24th January 2018 at 7.00 pm, at the School. Leaflets would be delivered in the Parish Magazine. A grant application had been submitted, and the Designated Area consultation was for 6 weeks, details of which would be on the SDDC website.

 

  1. Minute Number 2109/17 – Reports from Councillors that have attended any other Meetings.
  • Etwall Area Meeting & Safer Neighbourhoods – The Chair and Vice Chair

The next Meeting would take place on 23rd January 2018, as previously reported.

 

  • Toyota Liaison – The Chair and Vice Chair

The next meeting will be held in February 2018.

 

  • The Mease Management Committee – Cllr Brundish

There was nothing to report

 

  • Marston on Dove Relief in Need Charity – To nominate a representative as required

There was nothing to report

 

  • Hilton Dog Walking Group – To nominate a representative as required

There was nothing to report

 

  • Flood Liaison – To nominate a representative as required

There was nothing to report

 

  • DCC – Parish and Town Liaison Forum – To nominate a representative as required

There was nothing to report

 

  • SDDC – Joint Meetings with Parish Councils – To nominate a representative as required

There was nothing to report

 

  • EMIP updates

There was nothing to report

 

  • Party on the Park

There was nothing to report

 

  1. Minute Number 2110/17 – Clerk’s Reports

 

The Locum Clerk reported that it was the responsibility of all Councillors to ensure that their Declaration of Interest forms were up to date. Failure to complete these forms may lead to accusations of impropriety and the failure to disclose a Disclosable Pecuniary Interest (DPI) was a criminal offence.

 

  1. Minute Number 2111/17 – Derbyshire Association of Local Councils

 

Resolved: Hilton Parish Council noted the following information:

 

  • Increase in DALC and NALC Subscription Fees for 2018/19

 

  1. Minute Number 2112/17 – Finance

 

Resolved: Hilton Parish Council approved the following payments including the additions of cheque numbers 003215 to 003219 inclusive:

 

  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003215 Hilton Primary School Room Hire HNDP Group 45.00  
003216 Hilton Village Hall Room Hire – Parish Council and NDP Group and Electricity sub meter 264.10  
003217 Warwick Directories Ltd Leaflets HNDP Group 204.00  
003218 Viking Colour and Black Ink, Toners and Paper 575.74  
003219 Sterilising Services Ltd Annual Legionella Checks – Office and Pavillion 376.15  

 

Resolved: Hilton Parish Council approved the following payments:

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003220 for the Inland Revenue.

Description                                                                                                              Amount        

Salaries, Tax NICs, Expenses etc                                                                         £6,094.36

NEST Staff Pension                                                                                                 £457.44

 

  1. Minute Number 2113/17 – Items for Information

 

Resolved: Hilton Parish Council noted the following information:

  1. Thank you card from Diggers Gardening Club, Hilton Primary School
  2. Email from Egginton PC canvassing support for improvements at A5132, Carriers Road crossroads
  3. Update on unauthorised tree felling at The Greenway
  4. Christmas Greetings from the Chairman and Consort of South Derbyshire District Council
  5. Area Forum and Safer Neigbourhood Meeting Dates Jan/Feb 2018
  6. Neighbourhood Plan Steering Group Minutes December 2017
  7. Minutes of Don Amott Memorial Hall, Hilton
  8. Update on Hilton Village Hall Play Area Repairs

 

  1. Minute Number 2114/17 – Planning Matters for Decision

 

  1. 9/2017/1232 5 TALBOT MEADOWS HILTON DERBY DE65 5JS THE ERECTION OF A FENCE TO 1.8M HIGH (AMENDED SCHEME TO PREVIOUSLY APPROVED 9/2017/0205)

Resolved: Hilton Parish Council supported this application.

 

  1. 9/2017/1293 LAND AT SK2430 7995 DERBY ROAD HILTON DERBY OUTLINE APPLICATION (ALL MATTERS EXCEPT FOR ACCESS TO BE RESERVED) FOR THE RESIDENTIAL DEVELOPMENT OF UP TO 45 DWELLINGS TOGETHER WITH OPEN SPACE AND LANDSCAPING

Resolved: That an extension to the consultation period for this application be requested, to allow Councillors to consider a response. If an extension is not permitted, the Clerk, in consultation with the Chair, prepare and submit an objection on the same grounds as that given for recent applications at The Mandarin, The Mease and comments from the Public Meeting. 

 

  1. 9/2017/1242 8 TALBOT MEADOWS HILTON DERBY DE65 5JS RETROSPECTIVE APPLICATION FOR THE REPOSITIONING OF FENCE ADJACENT TO THE HIGHWAY

Resolved: Hilton Parish Council had no objections to the above planning application.

 

  1. Minute Number 2115/17 – Date of the next meeting

 

Resolved: The date of the next Hilton Parish Council Meeting was 31st January 2018 at Hilton Village Hall commencing at 7pm for the monthly meeting of Hilton Parish Council.

 

The Meeting closed at 8.00 pm.

For a PDF version of the minutes click here: Minutes_2018_01

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 8 January 2018

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Jon Watson

Charles Cuddington

Margaret Cuddington

Simon Brundish

Rachel Wallace

Beccy Salmon

Public:                   Steve Cooper

Continue reading

For a PDF version of the minutes click here: Minutes_2017_12

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 11 December 2017

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Jon Watson

Charles Cuddington

Margaret Cuddington

Simon Brundish

No members of the public

 

  1. Apologies: Peter Williams

 

  1. Declaration of Members interest –              None

 

  1. Public Speaking –              No members of the                                                                                                                                                                                       public present.

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of    the public and members of the Council to comment on any matter already on the agenda).

  1. Outstanding actions from last meeting:

Charles contacted Neil Bennett regarding the Travel Survey. This is potentially in the second half of March 2018. We discussed locations of monitoring equipment entering and leaving the village.

 

  1. Working Group Reports

Stakeholders

Russell had expanded the stakeholder list and members of the team have been allocated to be contacts.

Communications

Charles had contacted the Derbyshire Wildlife Trust. Given their role in the Gravel Pits, they are willing to become a stakeholder in the Neighbourhood Plan process.

The flyers were delivered today together with the invoice.  Margaret gave each team member a copy, while we discussed how many A4 size we required.  We thought perhaps 30 would be a good number as some businesses would not want to display a large poster. Margaret will chase Fiona again on the price for A4.

Margaret will deliver (or hand over at our next meeting) a pile of flyers for each team member.

Launch Meeting booking at the school needs to be finalised by the end of term i.e. settle the invoice.

Arrange a date after Xmas to visit the small hall, look at equipment available, etc.

Simon will talk to the school about use of a non-school laptop.

Amy suggested perhaps having tea and coffee available – Margaret will ask at the school.

Vision

Nothing to report

 

6              It was agreed that the new extension of Nestle resided in the area of Hoon and therefore should be approached as a potential stakeholder.  This was clearly shown on the latest map of the area we are covering.

 

  1. It was agreed that the Launch Meeting will have a working group made up of all the members of the Steering Group. We will have a working group meeting to go through the presentation for the Launch Meeting before Christmas.

So it can be worked on prior to our next full meeting on 8 January 2018.

 

  1. It was agreed Charles should submit the Grant Application.

 

  1. Lower Dove Valley Community – it was agreed they should be part of the conversation.

 

  1. Planning Design – a consultancy group. It was decided to talk to them after the Launch Meeting, when we know what interest there is in joining us and what individuals can bring to the table.

 

The meeting closed at 9pm.

The next meeting will be at 7.30pm on Monday 8th January at Hilton Village Hall.

For a PDF version of the minutes click here: Minutes_2017_11

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 29TH NOVEMBER 2017 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Brundish, Cllr Cuddington, Cllr Darlington, Cllr Hall and Cllr Hudson.

 

2 District Council Representatives and 13 Members of the Public attended the meeting.

 

  1. Minute Number 2079/17 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr C Smith due to annual leave
  • Cllr M Smith due to annual leave

 

  1. Minute Number 2080/17 – Co-Option of a Councillor

 

Resolved: Mr John Cater was co-opted onto Hilton Parish Council with immediate effect. In accordance with the Local Government Act 1972 Cllr Cater read and signed the Declaration of Acceptance of Office before the Clerk.

 

  1. Minute Number 2081/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2082/17 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2083/17 – Public Speaking.

Continue reading

For a PDF version of the minutes click here: Minutes_2017_11

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 13 November 2017

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Jon Watson

Charles Cuddington

Margaret Cuddington

Peter Williams

Simon Brundish

No members of the public

 

  1. Apologies: Jon Topham

 

  1. Declaration of Members interest –              None

 

  1. Public Speaking –              None

(At the start of the meeting a period of not more than fifteen minutes will be made available     for members of the public and members of the Council to comment on any matter  already on the agenda).

  1. Outstanding actions from last meeting:

Sir Henry Every (and Miles Nesbitt) of Egginton Parish Council had attended our last meeting to understand what was entailed in setting up a Neighbourhood Plan.  They had thought that perhaps they could join with Hilton in this venture but decided in retrospect that their needs and requirements differed from ours. But, would perhaps collaborate with us in the future on certain projects which affected both villages.

 

 

  1. Working Group Reports

Stakeholders

Have produced a list of many, and various, stakeholders in Hilton, comprising of utilities,  communities and heritage groups.  It was felt important that these groups are introduced by means of our Launch Flyer, to the vision of the Steering Group “Your Village, Your Voice” and invited to our Launch Meeting to perhaps give us ideas on what businesses or community groups expect from the village.

Communications

Jon Watson has produced a final draft of the Flyer which has been accepted by the Steering Group and will be sent for printing before the end of the month.  The Flyer will be inserted in the Hilton Directory for the January 2018 delivery.  Various “stakeholders” will be approached to hold copies of the Flyer, and indeed have a Poster on their premises.  It has also been suggested that we ask the School to e-mail it to their “parents” and put it in the children’s school bags.

Vision

The vision statement for the village:    We want to make YOUR Village a place where we can put down roots through YOUR Voice, making the infrastructure, services and amenities reflect the needs of our community.

This gives us guide lines to be followed during the “presentation” at the Launch Meeting on 24 January 2018.

We are hoping all attendees at the Launch will feel able to interact and tell us what they expect from the village in the future.

  1. The decision was made at the meeting regarding the area of the Neighbourhood Plan and it was agreed that it would be Hilton, Marston and Hoon. Charles took the action to formally notify SDDC of this action so they can formally designate the area of our Neighbourhood Plan.
  2. It was agreed that the Launch Meeting will be on Wednesday 24 January 2018, at Hilton School, at 7pm until 9pm, and anyone who is interested is invited to come along. Charles will invite Ian Hey to attend in his role as Community Partnership Officer.
  3. Budget application.

Peter Williams has resigned from his role as Treasurer, so Charles Cuddington has taken on this task and will be making a budget application.

  1. Trent Valley Landscape Partnership.

They have acknowledged our interest in engaging with them as a Neighbourhood Plan Steering Group and that we will be in touch with them after the formal launch.

  1. Charles Cuddington is in contact with Niell Bennett regarding a bespoke travel survey for Hilton.

The meeting closed at 9pm.

The next meeting will be at 7.30pm on Monday 11th December at Hilton Village Hall.

For a PDF version of the minutes click here: Minutes_2017_10

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 25TH OCTOBER 2017 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr C Smith, Cllr M Smith, Cllr Brundish, Cllr Cuddington, Cllr Darlington, Cllr Hall and Cllr Hudson.

 

2 District Council Representative, 1 County Council Representative, and 9 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2061/17 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Hudson was on her way but would be a little late due to work commitments.

 

  1. Minute Number 2062/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2063/17 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2064/17 – Public Speaking.

 

Minute Number 2064/17/A – Public Speaking

Continue reading

For a PDF version of the minutes click here: Minutes_2017_10

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 9 October 2017

at 7.30 pm

 

Minutes of Meeting

Attendees:         Amy Plenderleith

Russell Pollard

Charles Cuddington

Margaret Cuddington

Peter Williams

Jon Topham

Simon Brundish

Sir Henry Every and Miles Nesbitt of Egginton Parish Council

Two members of the public

 

  1. Apologies: Jon Watson
  2. Declaration of Members interest –              None
  3. Public Speaking

Explanation of our last meeting to the visitors from Egginton.

  1. Ratification of

4.1          Election of Amy Plenderleith as Chairman                                             –              Passed

4.2          Previous election of officers of the Steering Group                          –              Passed

4.3          Previous decisions made and minuted at the meetings of

14 August 2017 and 14 September 2017.                                                –              Passed

Continue reading

For a PDF version of the minutes click here: Minutes_2017_09

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 27TH SEPTEMBER 2017 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr C Smith, Cllr M Smith, Cllr Brundish and Cllr Cuddington

 

3 District Council Representative, 1 County Council Representative, and 7 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2043/17 – To receive apologies for absence

 

Apologies were received and accepted as follows:

  • Cllr Darlington due to illness

 

  1. Minute Number 2044/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2045/17 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2046/17 – Public Speaking.

 

Minute Number 2046/17/A – Public Speaking

 

Members of the Public raised the following matters:

  • Suzanne Campion asked the Parish Council if they could save money by not having a Royal Mail P O Box address now there was a fixed building. She also asked the Council what the value was before 3 quotes or Tenders were required. The Clerk replied that in the Standing Orders off the top of her head she thought this was £25k before the tender process kicked in. The Parish Council would look at the possibility of not having a P O Box number.
  • Andrew Brooks representing The Mease Management Committee explained that he had written a letter to the Parish Council on their future for the facility. This was not a wish list and did not necessarily mean that they would complete everything listed, however as the adult team gets more and more successful the FA require different things for the facility for the team to be able to progress through the leagues. He wanted to understand what was realistic and what was not in relation to the items listed in the letter.

 

Minute Number 2046/17/B – Police Representatives Report

Continue reading