For a PDF version of the minutes click here: Minutes_2017_01F

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE HILTON PARISH COUNCIL FINANCE COMMITTEE MEETING HELD ON WEDNESDAY 18TH JANUARY 2017 AT THE HILTON PARISH COUNCIL OFFICE, COMMENCING AT 7PM

 

 

Present:

 

Cllr Cooper (in the Chair)

Cllr C Smith, Cllr Brundish and Cllr Hudson

 

There were no Members of the Public in attendance at the meeting.

 

AGENDA

 

  1. Minute Number 1094/17 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Darlington due to illness
  • Cllr M Smith due to other commitments

 

  1. Minute Number 1095/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business

 

  1. Minute Number 1096/17 – Declaration of Members’ Interests.

  Continue reading

For a PDF version of the agenda click here: Agenda_2017_01F

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 12.01.2017

You are summoned to attend the Finance Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 18th January 2017 at The Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.

  Continue reading

For a PDF version of the minutes click here: Minutes_2015_11F

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE HILTON PARISH COUNCIL FINANCE MEETING HELD ON WEDNESDAY 4TH NOVEMBER 2015 AT HILTON VILLAGE HALL COMMENCING AT 6.30PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Smith, Cllr Nield, Cllr McDonald, Cllr Shackleton, and Cllr Darlington.

 

AGENDA

 

PART 1 – NON EXEMPT INFORMATION

 

  1. Minute Number 1630/15 – To Receive Apologies for absence.

 

Apologies were received and accepted from Cllr Hudson and Cllr Davies.

 

  1. Minute Number 1631/15 – Variation of the Order of Business.

 

There were no Variations to the Order of Business.

 

  1. Minute Number 1632/15 – Declaration of Members Interests.

 

Resolved: Cllr Nield declared a Pecuniary Interest in any item on the agenda relating to Hilton Village Hall. Cllr Nield did not leave the meeting when the Village Hall was discussed.

 

  1. Minute Number 1633/15 – Public Speaking.

 

Minute Number 1633/15/A – Public Speaking

 

Cllr Shackleton gave his report as follows:

Continue reading

For a PDF version of the agenda click here: Agenda_2015_11F

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

29.10.2015

 

You are summoned to attend the Finance Committee Meeting of Hilton Parish Council to be held at 6.30pm on 4th November 2015 at Hilton Village Hall.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

 

AGENDA

 

PART 1 – NON EXEMPT INFORMATION

 

  1. To Receive Apologies for absence.
  2. Variation of the Order of Business.
  3. Declaration of Members Interests.

  Continue reading

For a PDF version of this information click here: Expenditure_01_04_2014_to_05_01_2015

STAFF COST                        70,128.45
OPEN SPACE                        53,154.49      INC NEW PLAY EQUIPM MAIN ST/MILL LANE
GRANTS AND DONATIONS                 100.00      FURTHER £3K TO BE SPENT BY 31.03.2015
BACK LANE PAVILION                 1,022.00
BIN EMPTYING                       3,552.79
GENERAL ADMIN                     11,088.54
HR FEES                            1,715.00      THIS CONTRACT HAS NOW ENDED
INSURANCE                          7,400.06
SUBSCRIPTIONS                          0.00      £1,000.00 TO BE INVOICED BY 31.03.2015
AUDIT FEE 2014/2015                1,125.00
LEGAL FEES                         1,356.00
COUNCILLOR TRAINING                    0.00
SECURITY & MAINTENANCE                 0.00
ELECTRICITY (BACK LANE PAVILION)   1,169.98
ELECTION PROVISION                     0.00
EQUIPMENT & PPE                    2,659.23
GARAGE (NEW BUILD)                     0.00
VAN                                5,549.35
CONTINGENCY                            0.00

NET                              160,020.89
VAT                               14,540.32
TOTAL                            174,561.21
BREAKDOWN OF ITEMS OVER £500.00 - ON INVOICE - EXCLUDING VAT AS FOLLOWS:
 
OPEN SPACE

VILLAGE HALL SITE MAINTENANCE
28.05.2014        PLANTERS                 SHELTER STORE LLP          2,394.00
 
MAIN STREET/MILL LANE PLAY AREA
30.07.2014        NEW PLAY EQUIPMENT       KOMPAN LTD                37,076.56
 
BACK LANE PITCH MAINTENANCE
20.08.2014        PITCH MAINTENANCE        AUCUBA LANDSCAPES          1,542.00

MISC OPEN SPACE
30.07.2014        TREE MAINTENANCE         FAIRVIEW ARBORISTS           500.00
26.11.2014        SPORTSMOBILE             SDDC                         672.00
 
MEMORIAL MEADOW
07.08.2014        MEMORIAL PLAQUES         ART STONE MEMORIALS        1,866.00
 
BIN COLLECTION – LITTER BINS, DOG BINS AND BUSINESS WASTE
24.09.2014        WASTE COLLECTION         SDDC                       1,134.23
24.09.2014        WASTE COLLECTION         SDDC                       2,418.56
 
GENERAL ADMINISTRATION
30.04.2014        OFFICE RENT              HILTON VILLAGE HALL        1,800.00
20.08.2014        ROOM HIRE                HILTON VILLAGE HALL          561.33
20.08.2014        STATIONERY               VIKING DIRECT                569.85
24.09.2014        AUTO ENROLMENT TRAINING  STEP BY STEP                 996.50
21.10.2014        OFFICE RENT              HILTON VILLAGE HALL        1,800.00
29.10.2014        AUTO ENROLMENT TRAINING  STEP BY STEP                 996.50
 
INSURANCE
20.08.2014        INSURANCE                ZURICH MUNICIPAL           6,935.02
 
AUDIT FEE 2014/2015
29.10.2014        AUDIT 2013/2014          GRANT THORNTONS              950.00
 
LEGAL FEES
29.10.2014        LEGAL FEES               FLINT BISHOP SOLICITORS    1,251.00
 
EQUIPMENT AND PPE
29.09.2014        MOWER REPAIRS            DESBOROUGHS                  541.66

 

We hope you find this information helpful.

For a PDF version of this information click here: Budget_2015_16
           

Bank Balance as at 05.01.2015                                       69,145.91
Less un-presented cheques                                              211.00
Total                                                               68,934.91
 
Income due for 2014/2015 by 31.03.2015
Concurrent Expenses 2014/2015 (actual)                              27,316.00
DCC Minor Maintenance Scheme 2014/2015 (actual)                        315.00
VAT reclaim 2014/2015 (estimated)                                   14,540.32
TOTAL                                                               42,171.32
 
Balance at the bank 
to be B/F as at 01.04.2015 (estimated)                             111,106.23
 
Less ring-fenced items within the accounts 2014/2015                                                              
Garage (new build)                                                  65,000.00
Village Hall site ground maintenance                                11,852.00
3 month Expenditure to 31.03.2015 (estimated)                       19,948.00
Total                                                               96,800.00
                                                
(Deficit)/Surplus as at 31.03.2015 (estimated)                      14,306.23
The budget set by Hilton Parish Council for 2015/2016 is as follows:

Staff Costs                                                         93,177.00
Members Allowance                                                    2,860.00
Open Space maintenance                                               9,871.00
Grants to Local Organisations Section 137                           23,100.00
Back Lane Pavilion                                                   1,900.00
Dog Bin and Litter Bin emptying and Maintenance                      3,600.00
General Administration                                               8,625.00
Insurance                                                            7,400.00
Subscriptions, Audit and Legal Fees                                  6,160.00
Councillor Training                                                    200.00
Security and Maintenance                                               500.00
Electricity                                                          2,000.00
Parish Council Election Provision                                    1,600.00
Equipment, PPE etc.                                                  3,000.00
Garage (new build)                                                  24,332.00
Van Lease, Insurance and Fuel                                        8,760.00
Contingency 15% of £165k                                            24,750.00
TOTAL                                                              221,835.00
 
Less:
Precept 2015/2016                                                  165,000.00
SDDC Concurrent Expenses                                            27,316.00
DCC Minor Maintenance Scheme                                           315.00
SDDC maintenance of the Memorial Meadow                                100.00
Astro Turf & Pitch income (estimated)                                6,000.00
VAT reclaim (estimated)                                             18,000.00
TOTAL                                                              216,731.00

(Deficit)/Surplus                                                   (5,104.00) 
                                                   This will be covered by the
                                                    B/F balance from 2014/2015

We hope you find this information helpful.

For a PDF version of the minutes click here: Minutes_2014_12F

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE HILTON PARISH COUNCIL FINANCE COMMITTEE MEETING HELD ON WEDNESDAY 3RD DECEMBER 2014 AT HILTON VILLAGE HALL COMMENCING AT 7PM

Present:

 

Cllr Smith (in the Chair)

Cllr Nield. Cllr Shackleton, Cllr Davies

 

There were no members of the public in attendance.

 

AGENDA

 

PART 1 – NON EXEMPT INFORMATION

 

  1. Minute Number 1680/14 – To Receive Apologies for absence.

 

Apologies were received and accepted from Cllr Cooper, Cllr McDonald, Cllr Darlington and Cllr Spencer.

 

  1. Minute Number 1681/14 – Variation of the Order of Business.

 

There were no Variations to the Order of Business.

 

  1. Minute Number 1682/14 – Declaration of Members Interests.

  Continue reading

For a PDF version of the agenda click here: Agenda_2014_12F

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

27.11.2014

 

You are summoned to attend the Finance Committee Meeting of Hilton Parish Council to be held at 6.30pm on 3rd December 2014 at Hilton Village Hall.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

 

AGENDA

 

PART 1 – NON EXEMPT INFORMATION

 

  1. To Receive Apologies for absence.
  2. Variation of the Order of Business.
  3. Declaration of Members Interests.

 

  1. Members must ensure that they complete the Declaration of Members Interest sheet prior to the start of the meeting and must indicate the action to be taken (ie to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item).
  2. Where a member indicates that they have a prejudicial interest, but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

Continue reading