For a PDF version of the agenda click here: Agenda_2018_12

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 December 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.

 

  1. Update on draft policies/SDDC

 

  1. Report back from Christmas Fayre

 

  1. Feedback from Engagement Working Group

 

  1. GDPR policy

 

  1. Budget update

 

  1. Traffic survey presentation

 

 

 

Next meeting

 Monday 14 January 2019 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_11

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 19.11.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 28th November 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Co-option of a Parish Councillor – Steven Pardner
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 24th October 2018.

 

  1. Clerk’s Reports
  1. Update on the Village Clock – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
  2. Approval to purchase a desk top computer with antivirus package and office system for the Admin Assistant – Previously reported under minute number 2784/18, 2798/18
  3. Update Memorial Meadow transfer of land or a long-term lease agreement – Previously reported under minute number 2784/18, 2798/18
  4. Tree Report and work required and the authorised felling of an Ash Tree on the back Lane Field to be revisited in light of new information – Previously reported under minute number 2784/18, 2798/18
  5. Self-close gate cost to replace £1,535.00 ex VAT – Village Green Childrens Play Area on Main Street – Previously Reported under minute number 2798/18
  6. Zurich Risk Assessment Report Hilton Village Hall Site – Email from SDDC 09.11.2018
  7. Updated on the CCTV repairs – Previously reported under minute number 2798/18
  8. SDDC – Free trees to be collected from Rosliston Forestry Centre on 29.11.2018
  9. SDDC – Community Payback work for the winter months, including path clearance, litter picking, indoor decorating
  10. Directory of where defibrillators are in the village and what geographical area they cover
  11. Request from Hilton Cricket Club for Hilton Parish Council to be involved in a series of world cup themed events between 7th and 9th June 2019 to celebrate the Cricket World Cup coming to England to make it a real community event
  12. Approval does Hilton Parish Council want to put on a community Firework Display in November 2019
  13. Parish Council small grant scheme and advertising
  14. Request from PTFA – Donation of £30.00 gift card for the raffle at the Christmas Fayre
  15. Approval for Party on the Park to be held on 06.07.2019 – approval to use the Back Lane Field, Astro Turf, The Parish Council Car Park and the area around the Skate Park
  16. Insurance Cover for the Christmas Tree on Roma’s Garden for Party on the park – Parish Council insurance does not cover this
  17. Confirmation that the Councils Insurance has been updated to include the Village Clock
  18. Request from Hatton PC to join forces to tackle Dog Fouling – Would the Parish Council be willing to contribute towards the cost of 40 posters

 

  1. Planning & Highways Committee – Cllr Cooper, Cllr Smith and Cllr Cuddington
  1. SDDC – Consultation: draft Local Green Spaces Plan consultation from 08.10.2018 to 5pm on 19.11.2018 – ratification of comments submitted on 16.11.2018 as per the Clerks emails

 

  1. Other Planning Matters for Decision
  1. 9/2018/0979 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – CHANGE OF USE FROM FORMER AGRICULTURAL BUILDINGS TO TWO DWELLINGHOUSES (USE CLASS C3) ALONG WITH CHANGE OF USE OF LAND TO PROVIDE AS DOMESTIC GARDENS – Extension to comment requested on 05.11.2018 but no response received from SDDC

 

  1. Engagement Committee – Cllr Hudson, Cllr Darlington, Cllr Johnson-Beale, Cllr Cuddington
  1. Big Red Poppy & Remembrance Day Event – Previously reported under minute number 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
  2. Update and ratification on spend as per complete budget of £250.00 – £236.80 spent inc. VAT
  3. New website
  4. Parish Forum to be held on 06.12.2018 at 7.30pm to 9pm, Hilton Village Hall – Which Councillors will be in attendance (minimum 2 Councillors)
  5. Parish Forum to be held on 19.12.2018 at 6.30pm to 7pm for mince pies – Which Councillors will be in attendance. (minimum 2 Councillors)

 

  1. Neighbourhood Development PlanningCllr Cuddington
  1. Minutes of the meeting held on 12.11.2018
  2. Traffic Survey update – Cllr Cuddington
  3. Group not currently constituted properly – approval of other Councillors to sit on the Neighbourhood Planning Group as per the Terms of Reference

 

  1. Reports from Councillors that have attended any other Meetings.
  1. Minutes of The Mease Management Committee Meeting held on 03.11.2018
  2. Next meeting of The Mease Management Committee Saturday 15.12.2018 at 10.30am at The Mease
  3. Letter received from The Police & Crime Commissioner in relation to the state of The Mease car park and the height barrier signage

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 15/2018
  • DALC Spring Seminar 2019
  • Clerk Essential Training – 10 January 2019 – 10am – 12.30pm, Cromford
  • General Power of Competence Update
  • Exemption of Public Toilets from Business Rates – Support requested
  • Subscription fees 2019/20
  • Latest Guidance on Accessibility to Websites and Mobile Devices
  • NALC Digital Mapping Toolkit
  • Weather Ready

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
AUGUST 2018        
003356 Western Power Connection of Village Clock 508.38  
003357 Gordon Brown Law Firm Legal Fees 1440.00  
003358 Zurich Municipal Van Insurance 628.30  
003359 Rainbow Waste Management Co Ltd Waste Collection x 3 bins 172.80  
003360 Aucuba Landscapes Ltd Ground maintenance – Spiking of Pitches, Roma’s Garden and The Village Green.

 

457.92  
003361 Cromwell Refuse sacks and winter gloves 124.71  
003362 R Massey and Son Ltd Combo Locks x 3 109.97  
003363 Cancelled      
003364 B Wood Interim Audit 2018/2019 106.20  
003365 Heritage Wood Plaque 50.00  
003366 Sterilizing Services Ltd Water Testing September & October 136.78  
003367 Aucuba Landscapes Ltd Maintenance VH Site 479.99  
003368 Hilton Village Hall Room Hire 23.86  
003370 R Darlington Rose Petals, napkins, paper plates and cups for Remembrance event 113.98  
003371 G Rice Website/email hosting and maintenance 50.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003369 for the Inland Revenue

Description                                                                                                                  Amount

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £7,697.50

NEST Staff Pension                                                                                                       £560.62

 

  1. Completion of the limited assurance review for the year ending 31.03.2018
    1. External Auditors Report – Agency Staff Costs to be coded to Other Payments and not Staff Costs – DALC are taking this up with PKJ Littlejohn LLP
      1. Approval to recalculate the figures on the Annual return as per the External Auditors report as at 31.03.2018 and put the figures as advised on the annual return for 2018/2019
      2. Approval to code in the accounts as now for transparency but coad the correct figures to the annual return as advised by the External Auditor.

 

  1. Approval of the Internal Auditors Report – 07.11.2018

 

  • Approval to increase the Clerks delegated powers from £500.00 back to £1,000.00 ex vat

 

  1. Items for Information
  1. Clerk and Council Direct Magazine – November 2018
  2. SDDC – Press release – Hundreds of Opportunities up for grabs at Skills Festival
  3. SDDC – Press release – South Derbyshire rubs shoulders with global powerhouses after winning an international award
  4. DCC – Applying for your child’s infant and primary school places 2019/2020 – a summary
  5. SDDC – Press release – Switch-on of the Christmas Lights – Friday 30.11.2018, Swadlincote Town Centre
  6. SDDC – Child Sexual Exploitation, Modern Slavery and Human Trafficking poster
  7. SDDC – Press release – Christmas Hamper appeal to help those in need
  8. SDDC – Press release – First spade in the ground at the new Council housing site
  9. SDDC – Press release – South Derbyshire to mark the centenary of World War One
  10. SDDC – Press release – And the winner is…… Sporting heroes crowned at award ceremony
  11. Thank you letter from Burton Soup Kitchen for donations of Groceries and toiletries from the Big Poppy Food Appeal
  12. SDDC – Press release – Businesses encouraged to be part of small business Saturday
  13. SDDC – Press release – Permanent tribute unveiled for suffragette and rebel
  14. SDDC – Press release – Countdown to the spectacular Swadlincote Christmas Lights Switch On

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18, 2268/18, 2789/18, 3008/18

 

  1. Grounds Maintenance and Hedge Cutting Contract – Previously reported under minute number 2790/18, 3009/18

 

  1. 11 emails received from a resident – content and replies

 

  1. Scout Lease Agreement and proposed extension – Previously reported under minute number 3010/18

 

  1. Staff Matters

 

  1. Staff Pensions – increases as of 06.04.2019
  2. Staff Pension – Approval Pension Scheme Certification 2018
  3. Resignation and replacement of a member of staff

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 19th December 2018 2018 at Hilton Village Hall commencing at 7pm.

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 November 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting – there were no minutes as the meeting was not quorate.
  2. Report back from meeting with Peter Black.
  3. Report back from meeting with SDDC – Kevin Exley
  4. Feedback from Engagement Working Group
  5. Leisure survey presentation
  6. Education survey presentation
  7. Buy-off of Survey analyses
  8. Community Involvement plan
  9. Hoon Hay Farm gas project

Date, time and place of next meeting

– Monday 10 December  2018 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_10

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 15.10.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 24th October 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 8 October 2018

at 7.30pm

 

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 10 September 2018.

 

  1. Feedback from Topic Working Groups – presentation of analysis and draft policies/themes
  2. Feedback from Engagement Working Group
  3. Traffic Survey presentation
  4. John Port/Youth Group action
  5. Status of AECOM work
  6. Community Involvement plan
  7. SDDC Planning meeting
  8. Hoon Hay Farm gas project
  9. Budget update

 

 

Date, time and place of next meeting  – Monday 12 November  2018 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_10ENG

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 28.09.2018

You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 3rd October 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Election of Vice-Chairperson
  2. Approval of the minutes of the meeting held on 05.09.2018
  3. Communication
  1. Confirmation of which Councillor will attend Coffee Morning dates agreed at the previous meeting
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups
  4. Cllrs walkabout update
  5. Update Collaboration between the Big Red Poppy Campaign and the World Food Day
  6. Community Involvement Scheme
  7. Snow Warden Scheme 2018
  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.
  2. Website production
  3. Date of the next Hilton Parish Council Engagement Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

For a PDF version of the agenda click here: Agenda_2018_09

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 26th September 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_09

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 September 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 13 August 2018.

 

  1. Feedback from Presentation event

 

  1. Feedback from Topic Working Groups – status of analysis etc. any issues.

 

  1. Feedback from Engagement Working Group

 

  1. Traffic Survey status

 

  1. Status of AECOM work

 

  1. John Port/Youth Group action

 

  1. Status of Planning Design

 

  1. Budget update

Date, time and place of next meeting  – Monday 8 October  2018 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_09ENG

Hilton Parish Council
PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR
Tel: Office 01283 730969
Email: clerk@hiltonparishcouncil.org.uk
Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018
You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council
to be held at 7pm on Wednesday 05 September 2018 at the Hilton Parish Council Office, Hilton
Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.
Yours sincerely
CM Orme
Mrs Clare Orme
Clerk to Hilton Parish Council


AGENDA
1. Election of Chairperson
2. To receive apologies for absence
3. Variation of the Order of Business
4. Declaration of Members’ Interests.
a) Register of Interests: Councillors are reminded of the need to update their Register of
Members Interests Forms
b) To declare any Personal and Prejudicial Interest in items on the agenda and their nature.
(Councillors with a Prejudicial Interest must leave the room at the relevant items). Where
a member indicates they have a prejudicial interest but wish to make representation
regarding the item before leaving the meeting, those representations must be made
under item (c) Public Speaking below.
5. Public Speaking.
a) At the start of the meeting a period of not more than fifteen minutes will be made
available for members of the public and members of the Council to comment on any
matter already on the agenda.
b) If the Police Liaison Officer, a County Council or District Council Member is in attendance
they will be given the opportunity to raise any relevant matter. Members of the Council
however will restrict Police matters they raise to those relating to their Council Ward.
c) Members declaring a prejudicial interest who wish to make representation or give
evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
6. Approval of Committee full Terms of Reference
7. Communication
a) Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and
Parish Forums from September 2018
b) Public Meeting with DCC re Main Street issues
c) Engagement with other Groups
d) Cllrs to attend Coffee Morning 11.09.2018
e) Cllrs walkabout confirm time, date and area
f) Collaboration between the Big Red Poppy Campaign and the World Food Day
8. Full Terms of Reference for approval
9. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to
exclude members of the Public.
10. Website production and quotes
11. Date of the next Hilton Parish Council Engagement Committee Meeting
The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be
confirmed.

For a PDF version of the minutes click here: Minutes_2018_08

NEIGHBOURHOOD

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 13 August 2018

at 7.30pm

Attendees:

Peter Williams                                                   Jon Topham

Charles Cuddington                                         Rachel Archer

Russell Pollard                                                   Beccy Salmon

Margaret  Cuddington

Guest:                   Joe Dugdale – Planning Design & Rural Action Derbyshire

Public:                   None

  1. Apologies: Amy Plenderlieth                              Sian Davies
  2. Declaration of Members interest –               None
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 9 July 2018 approved.
  2. Joe Dugdale suggested looking at the results of the recent Questionnaire.
  3. PowerPoint Presentation prepared by Charles and Russell covering the preliminary results, but not all aspects of the Neighbourhood Plan questionnaire results.

It was agreed to give copies of the questionnaire results to the Parish Council and Ian Hey.

Continue reading