For a PDF version of the agenda click here: Agenda_2018_07

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 9 July 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 25 June 2018.
  2. Feedback from Party in the Park (Steering Group Stand).

–               Any interest shown in what we are trying to do i.e. questionnaires returned

–               Main topics of concern for the future: schools, traffic, infrastructure, green spaces

  1. Repeat Primary School survey exercise with John Port/Hilton Youth
  2. Working Groups Feedback

– Questionnaire Group feedback

  1. Grant application status
  2. Traffic Survey feedback
  3. Budget
  4. Updated program
  5. Engagement strategy

 

Date, time and place of next meeting  –

Monday 13 August 2018 7.30 at the Village Hall

 

For a PDF version of the minutes click here: Minutes_2018_06

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 25 June 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Rachel Wallace

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard

Jon Topham

Peter Wiliams

Beccy Salmon

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 14 May approved.
  2. Party in the Park – Saturday 7 July – was discussed at length.

Thank you for organising the “stand” for us Peter.

It would be good if we could have some volunteers to “man our stand” even if only for half an hour, or so, to give people a break.   Anyone out of the “working groups” would be most welcome to join too, even interested parties who understand what we are trying to do for the local villages.

We are hoping to get some banners printed, both for the stand at PITP and around the village as reminders to fill out the questionnaire.   We will have a few copies of the questionnaire on the Stand for people to fill out there and then, if they wish.  Although we are encouraging responses on line if possible.  The “web page” to be “advertised” more rigorously.  There will be a “drop box” available, too.

If people have any comments to make we will be providing a flip chart, note pads, etc, etc.  We will have a “pin board” with a few photos of “green spaces”.  Also a review of the Hilton School  survey, which was very well received by the children.

Rachel has volunteered to lend us a gazebo which may be very useful, if the weather deteriorates.   – It will be delivered to Charles prior to the day.

  1. When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments. As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.
  2. It was suggested that similar exercise is held with John Port Youth Group (Sandra) in mid-June/early July.

Charles to liaise with Jeanette, Tom & Sandra

  1. Questionnaire Group Feedback

The Royal Mail delivery of the Questionnaire was very poor – Charles has made an official complaint, we await their response.

Sian Davies joined us at this point (following a mtg in the next door room) so was able to give us an update on the questionnaires received on line, and collected by her, from the “drop boxes”.

She was asked if she would like to join the Steering Group and she was happy to join.

Amy proposed her and the rest of the group seconded Sian becoming a member.

  1. Traffic Survey status

The equipment appears to have been put in place for the survey to take place on Tuesday 26 June 2018.  We await the results.

  1. The feedback from the SDDC meeting was good. They seemed particularly interested in the retention of the “green spaces”.
  2. Accept Rural Action Derbyshire quote.

Invite Jo Dugdale to our next meeting – Charles to contact.

Planning Design to be chased again for a quote that satisfies Locality’s requirements –

Action Amy

  1. Outstanding Action: Update Program – Russell on vacation
  2. Outstanding Action: Engagement strategy.

 

Meeting closed at 9.00pm.

 

The next meeting will be on Monday 9 July 2018 at the Village Hall at 7.30pm.

NOTICE OF VACANCY

IN OFFICE OF COUNCILLOR

 PARISH OF HILTON

NOTICE IS HEREBY GIVEN

that a casual vacancy has arisen in the Office of Councillor for the Parish Council.

If by 13 July, 2018 (14 days excluding Dies Non, after the date of this notice) a request for an election to fill said vacancy is made in writing to the Returning Officer at the address below by TEN electors for the said Parish, an election will be held to fill the said vacancy, otherwise the vacancy will be filled by co-option.

If an election is called, it will take place not later than 17 September, 2018.

Dated 18 April, 2018

Frank B McArdle

Returning Officer

Civic Offices

Civic Way

Swadlincote

Derbyshire

DE11 0AH

 

 

For a PDF version of the agenda click here: Agenda_2018_06

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 19.06.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 27.06.2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the minutes click here: Minutes_2018_05

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 30TH MAY 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson, Cllr Smith, Cllr Hall, Cllr Brundish and Cllr Campion

 

1 District Council Representatives and 11 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2198/18 – Election of the Chairperson for the year 2018/2019, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests

 

Resolved: That Cllr Steve Cooper was elected as Chairperson to Hilton Parish Council for the ensuing year.  (Cllr Cooper thereupon occupied the Chair)

Resolved: In accordance with the Local Government Act 1972 Cllr Cooper read and signed the Declaration of Acceptance of Office before the Clerk, he had no amendments to make to his Register of Members Interests.

 

  1. Minute Number 2199/18 – Election of the Vice Chairperson for the year 2018/2019, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests

 

Resolved: That Cllr Rebecca Hudson was elected as Vice Chairperson to Hilton Parish Council for the ensuing year.

Resolved: In accordance with the Local Government Act 1972 Cllr R Hudson signed the Declaration of Acceptance of Office before the Clerk, she had no amendments to make to her Register of Members Interests.

 

  1. Minute Number 2200/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Cuddington due to annual leave

  Continue reading

For a PDF version of the agenda click here: Agenda_2018_06

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 25 June 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on 14 May 2018.
  2. Discuss “stand display” for Party in the Park – plus a “drop box”

–               space on table for people to write comments, etc.

–               banner etc.

  1. Also include comments from the children following on from their

own “questionnaire” in school.

  1. Repeat Primary School survey exercise with John Port/Hilton Youth
  2. Working Groups Feedback

– Questionnaire Group feedback

  1. Grant application status
  2. Traffic Survey status
  3. Feedback from SDDC meeting
  4. Updated program
  5. Engagement strategy
  6. Acceptance of Planning Design and Rural Action Derbyshire quotes
  7. Date, time and place of next meeting –

Monday 9 July 2018 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_05E

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE EXTRAORDINARY HILTON PARISH COUNCIL MEETING HELD ON FRIDAY 25TH MAY 2018 AT THE HILTON PARISH COUNCIL OFFICE COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Darlington, Cllr Hudson and Cllr Hall

 

Apologies were received from Cllr Plenderleith and Cllr Billings.

 

 

AGENDA

 

  1. Minute Number 2192/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Smith due to other commitments
  • Cllr Cuddington due to Annual Leave
  • Cllr Brundish due to Annual Leave
  • Cllr Campion due to being unable to attend

 

  1. Minute Number 2193/18 – Variation of the Order of Business

 

There were no Variations of the Order of Business.

 

  1. Minute Number 2194/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2195/18 – Public Speaking.

 

There were no members of the public in attendance at the meeting.

 

  1. Minute Number 2196/18 – To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

Resolved: In view of the confidential nature of the business to be transacted, it was advisable in the public interest, that the press and public be temporarily excluded. There were no Members of the Public in attendance

 

  1. Minute Number 2197/18 – Legal matter regarding letter received from a resident

 

Resolved: Hilton Parish Council agreed to have a Formal Meeting with the resident. Cllr Cooper, Cllr Hudson and Cllr Hall to be at the meeting for Hilton Parish Council

Resolved: Hilton Parish Council agreed that the Formal Meeting would be recorded in the absence of the Clerk for the purpose of typing the minutes/notes.

Resolved: Hilton Parish Council agreed that the Chair and Clerk should seek further legal advice as soon as possible on the case to date.

Resolved: Hilton Parish Council agreed that the Clerk as the Proper Officer should email the resident acknowledging the letters, stating that the Council will get back to the resident in due course in relation to the arrangements for a Formal Meeting.