For a PDF version of the agenda click here: Agenda_2018_09ENG

Hilton Parish Council
PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR
Tel: Office 01283 730969
Email: clerk@hiltonparishcouncil.org.uk
Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018
You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council
to be held at 7pm on Wednesday 05 September 2018 at the Hilton Parish Council Office, Hilton
Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.
Yours sincerely
CM Orme
Mrs Clare Orme
Clerk to Hilton Parish Council


AGENDA
1. Election of Chairperson
2. To receive apologies for absence
3. Variation of the Order of Business
4. Declaration of Members’ Interests.
a) Register of Interests: Councillors are reminded of the need to update their Register of
Members Interests Forms
b) To declare any Personal and Prejudicial Interest in items on the agenda and their nature.
(Councillors with a Prejudicial Interest must leave the room at the relevant items). Where
a member indicates they have a prejudicial interest but wish to make representation
regarding the item before leaving the meeting, those representations must be made
under item (c) Public Speaking below.
5. Public Speaking.
a) At the start of the meeting a period of not more than fifteen minutes will be made
available for members of the public and members of the Council to comment on any
matter already on the agenda.
b) If the Police Liaison Officer, a County Council or District Council Member is in attendance
they will be given the opportunity to raise any relevant matter. Members of the Council
however will restrict Police matters they raise to those relating to their Council Ward.
c) Members declaring a prejudicial interest who wish to make representation or give
evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
6. Approval of Committee full Terms of Reference
7. Communication
a) Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and
Parish Forums from September 2018
b) Public Meeting with DCC re Main Street issues
c) Engagement with other Groups
d) Cllrs to attend Coffee Morning 11.09.2018
e) Cllrs walkabout confirm time, date and area
f) Collaboration between the Big Red Poppy Campaign and the World Food Day
8. Full Terms of Reference for approval
9. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to
exclude members of the Public.
10. Website production and quotes
11. Date of the next Hilton Parish Council Engagement Committee Meeting
The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be
confirmed.

For a PDF version of the minutes click here: Minutes_2018_08

NEIGHBOURHOOD

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 13 August 2018

at 7.30pm

Attendees:

Peter Williams                                                   Jon Topham

Charles Cuddington                                         Rachel Archer

Russell Pollard                                                   Beccy Salmon

Margaret  Cuddington

Guest:                   Joe Dugdale – Planning Design & Rural Action Derbyshire

Public:                   None

  1. Apologies: Amy Plenderlieth                              Sian Davies
  2. Declaration of Members interest –               None
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 9 July 2018 approved.
  2. Joe Dugdale suggested looking at the results of the recent Questionnaire.
  3. PowerPoint Presentation prepared by Charles and Russell covering the preliminary results, but not all aspects of the Neighbourhood Plan questionnaire results.

It was agreed to give copies of the questionnaire results to the Parish Council and Ian Hey.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_08ENG

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018

You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 05 September 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Approval of Committee full Terms of Reference

 

  1. Communication
  1. Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and Parish Forums
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups
  4. Cllrs to attend Coffee Morning 11.09.2018
  5. Cllrs walkabout confirm time, date and area

 

 

  1. Date of the next Hilton Parish Council Engagement Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

For a PDF version of the agenda click here: Agenda_2018_08

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 16.08.2018

You are hereby summoned to attend the Planning/Highways Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 22 August 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Planning and Highway matters to be ratified at the next full Council Meeting
  1. SDDC – Planning Consultation: Draft Statement of Community Involvement – closing date 03.09.2018
  2. DCC – Bus Strategy – closing date for questionnaires 10.09.2018
  3. DCC – Community Involvement Scheme for example Snow Warden Scheme, Street Sign Cleaning etc.

 

  1. Planning matters for decision to be ratified at the next full Parish Council meeting
  1. 9/2018/0792 – 9 TRUSLEY BROOK HILTON DERBY DERBYSHIRE DE65 5LA – CERTIFICATE OF LAWFULNESS APPLICATION FOR A PROPOSED EXTENSION
  2. 9/2018/0697 – LAND OFF THE MEASE PART OF FORMER HILTON DEPOT HILTON DERBY – APPROVAL OF RESERVED MATTERS FOR LAYOUT, SCALE, APPEARANCE AND LANDSCAPING FOR STRATEGIC OPEN SPACE AS PART OF OUTLINE PERMISSION REF. 9/2013/1044

 

  1. Date of the next Hilton Parish Council Planning/Highways Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

 

For a PDF version of the agenda click here: Agenda_2018_08

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 13 August 2018

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 9 July 2018.
  2. Generic lessons learned and achievements from previous Neighbourhood Plans.

Initial thoughts on Engagement Strategy objectives and process to achieve them for Hilton, Marston and Hoon Neighbourhood Plan.                                                      Action Joe Dugdale

  1. Preliminary Results from Survey.                                                                              Action Russell                                      Dissemination – who, how, when and what detail.

Prize draw results

  1. Feedback from ad hoc survey with the Hilton Youth Group                 Action Charles
  2. Budget update Action Charles
  3. Status of editing the Hilton History group inputs for inclusion in the Final Report.

Action Peter

  1. Status of Planning Design Action Amy
  2. Traffic Survey feedback will not be available until mid/late August
  3. Repeat Primary School survey exercise with John Port, hopefully September/October
  4. Next Steps Working groups to analyse survey results                                                                               Program of events – September to end December
  5. Date, time and place of next meeting –

Monday 10 September 2018 7.30 at the Village Hall

Willington Parish Council has long been opposed to the impending car parking charges imposed by Derbyshire County Council, the owners of Willington Picnic Site Car Park.

The Parish Councils objections have proved futile and Derbyshire County Council appear insistent on moving forward with their plans. The Parish Council have formed a Car Park Advisory Group, (CPAG), which consists of both Parish Councillors and members of the public.

In the short term The Car Park Advisory Group will meet fortnightly,

The Old School
Castle Way
Willington
DE65 6BT

Next meeting 31st July 2018 at 7:00pm
(7.30pm for Public access)

The Car Park Advisory Group is currently working on a range of initiatives, including;

  • Lobbying the local County Councillor Martyn Ford.
  • Supporting a local petition, opposing the implementation of parking charges.
  • Exploring opportunities to manage the car park should the petition prove unsuccessful.
  • Liaising with neighbouring Parish Councils to seek their support.
  • Liaising with local businesses and community groups.
  • Exploring the possibility of forming a ‘Community Benefits Society to manage the car park.
  • Liaising with car park management companies to minimise potential impact.
  • Conducting a car park usage survey and gaining user feedback.
  • Conducting a more in-depth car park survey, using ANPR technology.
  • Advertising the work of the group to seek wider public support.
  • Highlighting the wider implications of parking charges and the undoubted impact this will have on neighbouring roads within the locality.

The next meeting of The Car Park Advisory Group will take place on 31st July, 7:00pm, The Old School, Castle Way, Willington. However please note this particular meeting will commence with an exempt item and will not be open to the public until 7:30pm.

Information can be obtained from Willington Parish Councils web-site, Facebook page and Parish noticeboards.

Are you aware that Derbyshire County Council want to turn the Willington Picnic Area car park into a pay and display car park?

Massive extra congestion on an already congested road network leading through our village to and from the A38 and A50 would arise as cars would park on the narrow streets to avoid paying car parking charges.

Parking has been free for more than forty years.  The car park is a vital community asset in the centre of Willington where off street parking is very limited.

We have set up a petition to try to stop this.

You can sign the petition at one of the following locations:

  • The Rising Sun Public House, The Green, Willington
  • The Green Man Public House, The Green, Willington
  • Willington Post Office, Castle Way, Willington

If you would like to download a blank petition to gather more support then please click here:

Willington Picnic Area Car Park Petition

For a PDF version of the agenda click here: Agenda_2018_07

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 17.07.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 25th July 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Co-option of a Councillor
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. Cllr Cuddington – Signing of the Acceptance of Office Form and review of the Declaration of Members Interest form

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 27th June 2018.

 

  1. Neighbourhood Development PlanningCllr Cuddington & Cllr Brundish
  1. Minutes of the meeting held on 09.07.2018
  2. Traffic Survey update – Cllr Cuddington
  3. Approval of the system for income and expenditure for the NDPG against the Grant Monies received

 

  1. Communication
  1. Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and Parish Forums
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups

 

  1. Reports from Councillors that have attended any other Meetings.

 

  1. Parish Council Committees
    1. Approval of 3 Councillors to sit on the Planning/Highways Committee
    2. Approval to have an Engagement Committee and approval of which Councillors will sit on this committee.

 

  1. Clerk’s Reports

 

  1. Update regarding the School Crossing Patrol – Previously Reported under minute number 2161/18, 2216/18, 2238/18
  2. Update on the Village Clock – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18
  3. Update Derbyshire Lamp post poppies campaign and the approval of which Councillors will meet representatives of the Royal British Legion with Cllr Darlington at 10am on 30.07.2018 – Previously reported under minute number 2178/18, 2216/18, 2238/18
  4. Back Lane Pavilion – hand dryers and installation – Previously reported under minute number 2216/18, 2238/18
  5. Hilton Youth Group – Request for storage previously reported under minute number 2238/18
  6. DCC – Community Involvement Scheme – Previously reported under minute number 2238/18
  7. Approval of the Tree and Hedge Management Policy
  8. Approval of the Hilton Parish Council Data Breach Policy
  9. Approval of the Hilton Parish Council Training Log
  10. Approval of the Hilton Parish Council Data Log
  11. Approval of the Model Publication Scheme Policy to replace the version adopted May 2018
  12. DCC – Bus Strategy
  13. SDDC – Draft Statement of Community Involvement
  14. DCC – Consultation on the third cushion on Main Street
  15. Parish Council Website
  16. Update – Cllr Darlington and Groundsman meeting with the Derbyshire Wildlife Trust
  17. Grounds Maintenance and Hedge Cutting Contract – Tender documents being drawn up
  18. Tennis Nets

 

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 09/2018
  • Launch of the Derbyshire Excellence Awards for DALC Member Local Councils: Call for Entries
  • Derbyshire Dales District Council Consultations
  • Launch of the Great British High Street Award
  • Government announces new powers for councils to deliver homes for local families
  • Local Government Association (LGA) Councillor workbooks
  • Updated Legal Topic Note – Procurement
  • Legal Briefing L08-18 – Data Protection Fee
  • Community Infrastructure Levy (CIL) Survey

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003307 Hilton Village Hall Room Hire and Electricity for Street Lighting HVH Site 179.25  
003308 Kitchen and Bedroom Warehouse Balance for the Refurbishment of the Kitchen equipment 2,641.00  
003309 Aucuba Landscapes Monthly Maintenance and Football Pitch Maintenance 2,109.18  
003310 Sterilizing Services Ltd Water Testing PC Office and Back Lane Pavilion 68.39  
003311 Hilton Youth Group Parish Council small grant – Transport costs 318.00 Section 137
003312 R Massey and Son Ltd Grass Seed, paint and Brushes 44.45  
003314 SDDC Trade Waste Collection x 2 bins 830.19  
003315 Cancelled      
003316 Cromwell Cleaning Supplies 32.28  
003317 Aucuba Landscapes Ltd Maintenance VH Site 479.99  
BACS Cherry Tree Picture Frames Banner for Party on the Park 15.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003313 for the Inland Revenue

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £9,417.32

NEST Staff Pension                                                                                                       £660.36

 

  1. Approval of the accounts from 01.04.2018 to 29.06.2018

 

Other Expenditure

 

Voucher Code Date Cheque No Supplier Total
53 HR Fees 23/04/2018 DD Personnel Advice & Solutions Ltd 120.00
61 Van 30/04/2018 DD Toyota 239.24
62 Electricity 01/05/2018 DD Eon 92.00
63 Electricity 01/05/2018 DD Eon 267.00
64 General Admin 02/05/2018 DD Santander 64.00
65 Van 10/05/2018 DD UK Fuels Ltd 25.01
66 Misc Maintenance 10/05/2018 DD UK Fuels Ltd 12.14
67 Van 15/05/2018 CARD HKS Retail Ltd 26.69
68 HR Fees 22/05/2018 DD Personnel Advice & Solutions Ltd 120.00
75 Van 31/05/2018 DD Toyota 239.24
76 Electricity 01/06/2018 DD Eon 252.00
77 Electricity 01/06/2018 DD Eon 114.00
78 Telephone 04/06/2018 DD British Telecommunications 203.94
79 Van 11/06/2018 DD UK Fuels Ltd 1.20
81 HR Fees 22/06/2018 DD Personnel Advice & Solutions Ltd 120.00
88 Back Lane Pavilion Maint 03/04/2018 DD Eon 267.00
89 Van 03/04/2018 DD Toyota 239.24
90 Electricity 03/04/2018 DD Eon 92.00

 

Other Income

 

 

Voucher Date Receipt No Description Customer Total
1 06/04/2018 001 Astro Turf Hire Name Removed 30.00
2 06/04/2018 001 Astro Turf Hire Name Removed 70.00
3 09/04/2018 002 Football Pitch Hire Hilton Athletic 23.00
4 13/04/2018 003 Astro turf Hire Name Removed 100.00
5 13/04/2018 004 Wayleave Western Power Distribution 8.05
6 13/04/2018 005 Contribution towards the Clock Toyota Manufacturing 500.00
7 20/04/2018 006 Football Pitch Hire KINGS HEAD FC 46.00
8 20/04/2018 009 Astro Turf Hire Name Removed 156.00
9 20/04/2018 008 Football Pitch Hire Hilton Harriers 12.00
10 20/04/2018 007 Astro Turf Hire Little Stars 60.00
11 11/05/2018 010 Astro Turf Hire JOHN PORT OLD BOYS 182.00
12 11/05/2018 011 Astro Turf Hire Name Removed 76.00
13 18/05/2018 012 Football Pitch Hire Hilton Athletic 92.00
14 01/06/2018 013 Astro Turf Hire Name Removed 130.00
15 01/06/2018 014 Football Pitch Hire AFC HILTON 19.00
16 04/06/2018 018 Astro Turf Hire JOHN PORT OLD BOYS 100.00
17 01/06/2018 017 Football Pitch Hire Hilton Harriers 12.00
18 04/06/2018 016 Astro Turf Hire Little Stars 68.00
19 04/06/2018 019 Astro Turf Hire Name Removed 24.00
20 04/06/2018 015 Football Pitch Hire KINGS HEAD FC 154.00
21 05/06/2018 020 Plaque, engraved & fitting Name Removed 75.00
22 22/06/2018 021 Astro Turf Hire Name Removed 286.00
23 18/06/2018 023 Astro Turf Hire Name Removed 100.00
24 19/06/2018 022 Football Pitch Hire AFC HILTON 12.00
27 29/06/2018 025 Astro Turf Hire JOHN PORT OLD BOYS 100.00
29 13/04/2018 027 Precept and Support Grant South Derbyshire District Council 85,000.00
30 13/04/2018 027 Support Grant South Derbyshire District Council 5,484.00
31 29/06/2018 028 Precept Second Payment South Derbyshire District Council 85,000.00
32 02/05/2018 003259 Parish Allowance Cllr S Cooper 416.00
33 29/06/2018 Chq not cashed out of date Cancel chq 003184 Personnel Advice & Solutions Ltd 120.00

 

  1. Items for Information
  1. Hilton Youth Group – Thank you letter for agreeing to fund the transport for a trip from Section 137.
  2. Heather Wheeler MP – Pledge of support to NFU’s Rural Crime Reporting Line
  3. Clerk & Council Direct Magazine July 20187
  4. SDDC – War Memorial Grant Scheme UK
  5. Personal Advice and Solutions – Employment Law Update June 2015
  6. Active South Derbyshire – Summer Activities 2018
  7. SDDC – Adult Activities Brochure 2018
  8. DCC – Action Grants cash for community activities
  9. SDDC – What’s on in South Derbyshire and the National Forest Summer 2018 brochure

 

  1. Planning Matters for Decision
  1. 9/2018/0641 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – CHANGE OF USE OF A FORMER AGRICULTURAL BUILDING TO DWELLINGHOUSE (USE CLASS C3) ALONG WITH CHANGE OF USE OF LAND TO PROVIDE AS DOMESTIC GARDEN
  2. Third Revolution Project – Proposed New Development – Hoon Hey Far – Small-scale part-time gas-powered electricity facility – THERE IS CURRENTLY NO LIVE PLANNIN APPLICATION AT PRESENT

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18

 

  1. Staff Matters – Assistant Clerk

 

  1. Communication between Councillors and Staff

 

  1. Internal Audit/Auditor

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 26th September 2018 at Hilton Village Hall commencing at 7pm.

For a PDF version of the minutes click here: Minutes_2018_06

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 27TH JUNE 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Darlington, Cllr Cuddington Cllr Campion and Cllr Johnson Beale

 

2 District Council Representatives, 1 County Council Representative and 7 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2227/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Hall due to childcare issues
  • Cllr Smith due to annual leave
  • Cllr Cuddington reported that he would be late but would be in attendance at the meeting later.

 

Cllr billings

 

  1. Minute Number 2228/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2229/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2230/18 – Public Speaking.

 

Minute Number 2230/18/A – Public Speaking

 

Members of the public raise the following matters:

  • There were 2 people for co-option at the last meeting but there is no mention of the other person in the minutes. The Clerk replied that only the resolution is in the minutes. Cllr Hudson asked why this was an issue, the resident replied they are not a true record. The Chair explained that the minutes are the minutes of the Clerk and are not verbatim.
  • The hedges are overgrowing the footpath, passed the bus shelter by the pub on Egginton Road. Cllr Hudson and Cllr Johnson-Beale replied that the new owners probably did not know that this was their responsibility, they offered to speak to the owners.
  • The purchase of copier paper and stamps is on the agenda for approval, why. The Clerk replied that we are doing a lot more printing and copying.
  • Engagement has come a long way and that’s good but we need to be engaging and working with other groups to get the community working together. The Chair thanked the resident for his comments.

Continue reading

For a PDF version of the minutes click here: Minutes_2018_07

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 9 July 2018

at 7.30pm

Attendees:

Amy Plenderleith

Charles Cuddington

Peter Williams

Margaret  Cuddington

Public:                   None

  1. Apologies: Russell Pollard                   Jon Topham

Rachel Archer                    Beccy Salmon

Sian Davies                          Simon Brundish

 

  1. Declaration of Members interest –               None
  2. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda).

  1. Minutes of the last meeting on 25 June 2018 approved.
  2. Party in the Park – Saturday 7 July

Neighbourhood Steering Group Stand was well received (photo attached).  With thanks to Rachel for the use of her gazebo, the shade was very welcome on Saturday afternoon.  Charles prepared a board explaining what and where the green spaces are in the village which prompted some interest. Most people who stopped to chat about the Neighbourhood Plan had already filled out the questionnaire.  A few people took away the “website card” or a printed copy of the questionnaire.  We have had a couple banners printed to place around the village to remind people to fill out their questionnaire.

  1. Youth Club and John Port survey exercise.

It is planned for the Youth Club members to have an opportunity on Thursday 12 July to have a short presentation followed by the Questionnaire.

  • Charles & Sandra

We have yet to find a contact at John Port who will be able to pull this project together to enable the children to take part.

                When the Neighbourhood Plan is completed it was agreed that we would create an Appendix of the children’s comments.   As the exercise was very well received by the children and as they are our next generation in the village it is important we listen to what they have to say.

Peter has volunteered to revise the “Hilton” potted history provided by the History Group, and incorporate some modern “history” so it will mesh in with today’s view of the village(s).

  1. Questionnaire Group Feedback

At the last count (Mon  9 July) we had 651 returns.

We agreed to update the programme to end the survey on 31 July 2018.

  1. Grant money was received on Tuesday 3 July 2018.

NB          Still no sign of SDDC money

  1. Traffic Survey status

We should get the feedback by mid  August, for discussion at the September meeting.

  1. Budget – no change
  2. Updated program – extended to end July (see 7 above)
  3. Outstanding Action: Engagement strategy.
  4. Projected build of a “gas station” at Hoon. The impact on Hatton and Marston.

–               Amy has a list of questions in this regard.

 

 

Meeting closed at 8.30 pm.

 

The next meeting will be on Monday 13 August 2018 at the Village Hall at 7.30pm.