PARISH COUNCIL SURGERY

 Hilton Parish Council would like to announce as part of their Community Engagement plan a meet and greet session with members of the Public.

We believe it is much better to meet face to face, so we will hold our first session on:

 

SATURDAY 6th OCTOBER 2018,

AT THE PARISH COUNCIL OFFICE FROM 9AM TO 12 NOON

 

The Chair and Vice-Chair will be there to meet and discuss with you on an individual basis any questions you may have and to listen to ideas about the community of Hilton.

There is no need to book, just turn up but please be patient if we are already dealing with somebody

We look forward to meeting and speaking to you all.

If you cannot make this date, but wish to speak to the Chair and Vice-Chair at another time, please contact our Clerk and arrange an appointment on:

Tel: 01283 730969 or by email: clerk@hiltonparishcouncil.org.uk

 

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 8 October 2018

at 7.30pm

 

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 10 September 2018.

 

  1. Feedback from Topic Working Groups – presentation of analysis and draft policies/themes
  2. Feedback from Engagement Working Group
  3. Traffic Survey presentation
  4. John Port/Youth Group action
  5. Status of AECOM work
  6. Community Involvement plan
  7. SDDC Planning meeting
  8. Hoon Hay Farm gas project
  9. Budget update

 

 

Date, time and place of next meeting  – Monday 12 November  2018 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_10ENG

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 28.09.2018

You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 3rd October 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Election of Vice-Chairperson
  2. Approval of the minutes of the meeting held on 05.09.2018
  3. Communication
  1. Confirmation of which Councillor will attend Coffee Morning dates agreed at the previous meeting
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups
  4. Cllrs walkabout update
  5. Update Collaboration between the Big Red Poppy Campaign and the World Food Day
  6. Community Involvement Scheme
  7. Snow Warden Scheme 2018
  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.
  2. Website production
  3. Date of the next Hilton Parish Council Engagement Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

For a PDF version of this statement click here: Statement Public Speaking

Statement on behalf of Hilton Parish Council

Staff Matters:

On several occasions in recent months residents have asked Councillors questions about Hilton Parish Councils employee’s contracts of employment, terms and conditions, job descriptions, working hours and job titles. Despite the answers already being given and following the receipt of Q&A sheets at Forums and Coffee Mornings being put on the Council website and available at Parish Council meetings.

Hilton Parish Council would like to make it clear that any staff matters are solely between the Council and its employees, all information is strictly private and confidential and covered under the General Data Protection Regulations therefore, any such matters will not be discussed with residents. What staff do outside of their working hours is their business and is of no concern to Hilton Parish Council as long as it does not impact on their contracted working hours or their daily tasks.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_09

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 26th September 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the minutes click here: Minutes_2018_09

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 10 September 2018

at 7.30pm

Attendees:

Amy Plenderleith                                              Sian Davies

Charles Cuddington                                         Margaret Cuddington

Russell Pollard                                                   Beccy Salmon

 

Public:                   None

  1. Apologies: Rachel Wallace, Jon Topham, Peter Williams
  2. Declaration of Members interest Sian Davies is also on Village Hall Com.
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 13 August 2018 approved.
  2. The Presentation, on Monday 3 September, to the Survey “winners” was well attended, and many thanks to Rachel for providing the delicious cake.
  3. Working Groups Feedback.

Unfortunately because of constraints of school holidays, personal work issues, etc. not all Working Groups were in a position to give the meeting their feedback

The Housing Working Group have made some headway but analysing the results in the spreadsheet is probably best done by one person.

It was agreed that Charles would circulate the early ‘lessons learned’.

A volunteer (Howard Bott – Analyst) has offered his help to any of the Groups.  We are accepting his offer, as his expertise will be very helpful in producing the necessary spread sheets.

  1. Engagement Working Group have circulated “Thank you leaflets” to various village groups for those who do not have access to IT equipment, it also addresses the “next steps” which will be taken, going forward. Responding to e-mailers re suggestions. An article will appear in next month’s Dove Life magazine.
  2. Traffic Survey results have now arrived. Teasing out the data the Transport Working Group needs as well as the SG will require some effort. DCC have been asked some clarifying questions with some more to come. Feedback will be given at the next meeting.
  3. Status of AECOM work. The research questions on the Housing Needs Assessment have been agreed.  Depending on the outcome of the Housing Needs Assessment, site allocation and engaging with landowners (via SDDC) may have to be revisited.
  4. John Port/Youth Group action.  Charles talked to Sandra again. The Committee feels the Youth Group is not the correct forum to address this sort of thing as we discovered with the initial stage of the survey. The problem with John Port is because their catchment is so widespread that they can’t be seen to favour one village over another. Although Hilton is still one of their biggest feeders schools/villages anyway.

Tom Ephgrave, Secretary of HYG and former 6th form student has offered to get in touch with some members of staff at John Port. He does think it would be something for the student council to jump into because it is made up of the sort of young people that would give their time to do this sort of thing.

It was suggested that a generic survey could be run at John Port. The results could be accessed by any of the areas/villages served by John Port enabling Hilton, Marston and Hoon to use the survey results pertinent to them.

  1. The meeting agreed not to use Planning Design as they were conflicted with the Developers. We will use SDDC after analysis of the Survey.
  2. Budget Update – SDDC have still not produced the Grant (approach Ian Hey?). Perhaps it needs a “formal Draw Down” from the Government.
  3. Joe Dugdale is being postponed until November – he will NOT be at the October meeting.
  4. The Working Groups need to have drafts ready for the next meeting, pie charts, etc. –

 

The next meeting will be on Monday 8  October 2018 at the Village Hall at 7.30pm.

 

For a PDF version of the minutes click here: Minutes_2018_08PH

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE HILTON PARISH COUNCIL PLANNING AND HIGHWAYS COMMITTEE MEETING HELD ON WEDNESDAY 22ND AUGUST 2018 AT THE HILTON PARISH COUNCIL OFFICE COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Smith

 

There were no Members of the Public present at the meeting.

 

AGENDA

 

  1. Minute Number P&H/001/18/ – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Johnson-Beale due to illness.

 

  1. Minute Number P&H/002/18 – Variation of the Order of Business

 

Resolved: To move The Date of the Next Meeting to item 8.

Resolved: To add an item at 7, to approve the full Terms of Reference of the Planning and Highways Committee.

 

  1. Minute Number P&H/003/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

  Continue reading

For a PDF version of the minutes click here: Minutes_2018_07

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 25TH JULY 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Smith, Cllr Darlington, Cllr Cuddington and Cllr Johnson Beale

 

2 District Council Representatives, 1 County Council Representative and 6 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minutes Number 2250/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Campion due to illness
  • Cllr Hudson due to childcare issues
  • Cllr Smith reported that he would be late but would be in attendance at the meeting around 7.30pm.

 

  1. Minute Number 2251/18 – Co-option of a Councillor

 

The Clerk reported that there were no Co-option of Councillors at this time.

 

  1. Minute Number 2252/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

  Continue reading

For a PDF version of the agenda click here: Agenda_2018_09

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 September 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 13 August 2018.

 

  1. Feedback from Presentation event

 

  1. Feedback from Topic Working Groups – status of analysis etc. any issues.

 

  1. Feedback from Engagement Working Group

 

  1. Traffic Survey status

 

  1. Status of AECOM work

 

  1. John Port/Youth Group action

 

  1. Status of Planning Design

 

  1. Budget update

Date, time and place of next meeting  – Monday 8 October  2018 at 7.30 at the Village Hall