For a PDF version of the minutes click here: Agenda_2019_04

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 23.04.2019

You are summoned to attend the monthly Hilton Parish Council Meeting to be held at 7pm on Tuesday 30th April 2019 at Hilton Village Hall.

 

Yours sincerely

 

S Cooper

 

Chairperson of Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the following minutes

 

  • Minutes of the monthly Hilton Parish Council Meeting held on 30.01.2019
  • Minutes of an Extra-Ordinary Meeting of Hilton Parish Council held on 18.03.2019

 

  1. Approval of payment of £30 .00 from Chairpersons Allowance.

 

 

 

 

 

 

 

 

 

  1. Finance
  1. Accounts for Payment.

 

CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003408 R Massey & Son Goods 4.67  
003409 Cancelled      
003410 Hilton Village Hall Room Hire 63.62  
003411 Rainbow Waste Waste Collection 168.34  
003412 Cromwell Goods 39.95  
003413 Aucuba Landscapes Maintenance 959.98  
003414 A Sharpe Locum Clerk 390.95  
003416 to 003420 Cllr Cooper, Cllr Hudson, Cllr Smith, Cllr Darlington Parish Allowances 1,162.60  
003421 Cancelled      
003422 Sterilizing Services Water Testing 96.59  
003423 Information Commissioner Subscription 40.00  
003424 South Derbyshire District Council Tree Report 550.00  
003426 E Johnson Beale Parish Allowance 208.00  
003428 Cromwell Black Sacks and Blue Roll 122.08  
003429 Sterilizing Services Water Testing 68.39

 

 
003430 Cancelled      
003431 Hilton Party on the Park Small PC Grant 244.98 Section 137
003432 Hilton Scouts & Guides Small PC Grant 500.00 Section 137
003433 1st Hilton Guides Small PC Grant 302.40 Section 137
003434 Hatton United FC Small PC Grant 45.00 Section 137
003435 The Writers Block Small PC Grant 321.00 Section 137
003436 Hilton Lego Group Small PC Grant 200.00 Section 137
003437 A Sharpe Locum Clerk 115.35  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq’s 003415 & 003427 for the Inland Revenue

 

 

March 2019                                                                                                                  Amount

Salaries, Tax, NIC’s, expenses Etc                                                                                 £7,444.67

Nest Staff Pension                                                                                                         £560.62

 

 

April 2019

Description                                                                                                                  Amount           

Salaries, Tax NICs, Expenses Inc Misc HR Payment Chq003425 etc                               £18,540.07

NEST Staff Pension                                                                                                       £321.06

 

 

  1. Section 1 – Annual Return – Annual Governance Statement 2018/2019 for approval
  1. Consider the findings of the Review of the effectiveness of the systems of Internal Control by the members meeting as a whole and
  2. Consider the system of Internal Audit that has been in place between 01.04.2018 and 31.03.2019 before confirming compliance with assertion 2 and 6 of the Annual Governance Statement and
  3. Approve the Annual Governance Statement by resolution in advance of approving the Accounting Statement

 

  1. Section 2 – Annual Return – Accounting Statement 2018/2019
  1. Consider the Accounting Statement by the members meeting as a whole
  2. Approve the Accounting Statement by resolution and
  3. Ensure the Accounting statements are signed and dated by the person presiding at the meeting at which that approval is given

 

  1. Approval of the final unaudited accounts 01.04.2018 to 31.03.2019

 

Current Account                        17,845.94

Reserve Account                       66,583.37

Cash in transit                             1,132.00

Less unpresented chq’s             17,611.18)

Total                                        67,950.13        

 

Other Income

 

Voucher Date Receipt No Description Supplier Total
75 02/01/2019 070 Asto turf Hire JOHN PORT OLD BOYS 50.00
76 03/01/2019 071 Asto turf Hire Name Removed 125.00
72 16/01/2019 067 Football Pitch Hire KINGS HEAD FC 92.00
73 16/01/2019 068 Asto turf Hire Name Removed 125.00
71 16/01/2019 066 Asto turf Hire Name Removed 250.00
74 16/01/2019 069 Football Pitch Maintenance Back Lane Hilton Athletic 46.00
77 26/01/2019 072 Asto turf Hire Name Removed 150.00
78 12/02/2019 073 Asto turf Hire JOHN PORT OLD BOYS 100.00
79 06/03/2019 074 Asto turf Hire JOHN PORT OLD BOYS 75.00
80 28/03/2019 075 Asto turf Hire HATTON UNITED FC 312.00

 

Other Expenditure

 

Voucher Date Cheque No Supplier NET VAT Total
278 02/01/2019 DD Eon 93.33 18.67 112.00
279 02/01/2019 DD Eon 96.19 4.81 101.00
280 10/01/2019 DD HKS Retail Ltd 1.00 0.20 1.20
283 22/01/2019 DD Personnel Advice & Solutions Ltd 100.00 20.00 120.00
291 31/01/2019 DD Toyota 199.37 39.87 239.24
292 01/02/2019 DD Eon 93.33 18.67 112.00
293 01/02/2019 DD Eon 96.19 4.81 101.00
294 11/02/2019 DD HKS Retail Ltd 42.67 8.54 51.21
295 13/02/2019 DD Nest 560.62 0.00 560.62
296 22/02/2019 DD Personnel Advice & Solutions Ltd 100.00 20.00 120.00
297,298,299,300,301 27/02/2019 TFR Month 11 5,572.57 0.00 5,572.57
332 27/02/2019 003398 HM Revenue and Customs 1,772.99 0.00 1,772.99
333 27/02/2019 003399 G Rice 23.98 0.00 23.98
334 27/02/2019 003400 Sterilizing Services 44.00 8.80 52.80
335 27/02/2019 003400 Sterilizing Services 12.99 2.60 15.59
336 27/02/2019 003401 Rainbow Waste Management co Ltd 151.64 30.33 181.97
337 27/02/2019 003402 Hilton Village Hall 86.13 17.24 103.37
338 27/02/2019 003402 Hilton Village Hall 19.88 3.98 23.86
339 27/02/2019 003402 Hilton Village Hall 205.39 41.07 246.46
340 27/02/2019 003403 R Massey and Son Woodville Ltd 9.98 2.00 11.98
341 27/02/2019 003404 Aucuba Landscapes 158.88 31.78 190.66
342 27/02/2019 003404 Aucuba Landscapes 240.00 48.00 288.00
343 27/02/2019 003405 Gordon Brown Law Firm LLP 598.00 119.60 717.60
344 27/02/2019 003406 Cromwell 33.29 6.66 39.95
345 27/02/2019 003407 Essential Print Services 1,894.00 378.80 2,272.80
302 28/02/2019 DD Toyota 199.37 39.87 239.24
303 01/03/2019 DD Eon 93.33 18.67 112.00
304 01/03/2019 DD Eon 96.19 4.81 101.00
305 05/03/2019 DD British Telecommunications 162.58 32.51 195.09
306 12/03/2019 DD HKS Retail Ltd 1.00 0.20 1.20
307 17/03/2019 DD Nest 560.62 0.00 560.62
308 22/03/2019 DD Personnel Advice & Solutions Ltd 100.00 20.00 120.00
346 24/03/2019 003408 R Massey and Son Woodville Ltd 4.67 0.00 4.67
347 24/03/2019 003409 Cancel chq 0.00 0.00 0.00
348 24/03/2019 003410 Hilton Village Hall 33.13 6.63 39.76
349 24/03/2019 003410 Hilton Village Hall 19.88 3.98 23.86
350 24/03/2019 003411 Rainbow Waste Management co Ltd 121.68 24.34 146.02
351 24/03/2019 003411 Rainbow Waste Management co Ltd 18.60 3.72 22.32
357 24/03/2019 003417 Cancel chq 0.00 0.00 0.00
358 24/03/2019 003418 Cllr Darlington 278.60 0.00 278.60
359 24/03/2019 003419 Cllr Hudson 208.00 0.00 208.00
360 24/03/2019 003420 Cllr M Smith 260.00 0.00 260.00
361 24/03/2019 003421 Cancel chq 0.00 0.00 0.00
362 24/03/2019 003422 Sterilizing Services 12.99 2.60 15.59
363 24/03/2019 003422 Sterilizing Services 67.50 13.50 81.00
364 24/03/2019 003423 Information Commissioner 40.00 0.00 40.00
365 24/03/2019 003424 South Derbyshire District Council 550.00 0.00 550.00
353 24/03/2019 003413 Aucuba Landscapes 799.98 160.00 959.98
354 24/03/2019 003414 Locum Clerk 390.95 0.00 390.95
355 24/03/2019 003415 HM Revenue and Customs 1,910.79 0.00 1,910.79
356 26/03/2019 003416 Cllr Cooper 416.00 0.00 416.00
366 26/03/2019 003425 HR MISC PAYMENT 11,500.00 0.00 11,500.00
367 26/03/2019 003425 HR MISC PAYMENT 300.00 0.00 300.00
308,309,310,311,312 26/03/2019 003412 Month 12 5,573.83 0.00 5,573.83

 

Approval of the Final Reallocation of the Reserve/Contingency Budget

 

B/F 01.04.2018             36,000.00

Less Clerk Assistant      (4,071.60)

Less Village Clock         (2,269.30)

Less Legal Advice         (2,150.00)

Total                            27,509.10

 

 

Approval of Bank Transfers from the Reserve Account to the Current Account

 

30.10.2018       10,000.00

21.12.2018       10,000.00

11.01.2019       10,000.00

13.02.2019       10,000.00

13.02.2019       10,000.00

18.03.2019       10,000.00

 

 

  1. Annual Internal Audit Report 2018/2019 for approval

 

  1. Planning Matters for Decision
  1. 9/2019/0378 – 34 SUTTON LANE HILTON DERBY DERBYSHIRE DE65 5FB – THE ERECTION OF AN GROUND FLOOR REAR EXTENSION
  2. 9/2019/0339 – 31 WEST AVENUE HILTON DERBY DERBYSHIRE DE65 5FY – THE ERECTION OF AN SINGLE STOREY REAR EXTENSION
  3. 9/2019/0332 – 12 WYSTON BROOK HILTON DERBY DERBYSHIRE DE65 5JB – THE ERECTION OF AN EXTENSION
  4. 9/2019/0215 – 16 MAIN STREET HILTON DERBY DERBYSHIRE DE65 5FF – THE ERECTION OF AN EXTENSION
  5. Management of Sustainable Urban Drainage System at Derby Road, Hilton

           

  1. The Parish Council Facebook account is connected to the former Clerks personal account. It will need to be cancelled/deleted as of 30.04.2019.

 

  1. The date of the Annual Hilton Parish Council Meeting to be confirmed as 15th May 2019 at Hilton Village Hall commencing at 7pm.

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