For a PDF version of the agenda click here: Agenda_2019_01

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 21.01.2019

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 30th January 2019 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the following minutes:
  • Minutes of the monthly Hilton Parish Council Meeting held on 19.12.2018.
  • Minutes of the Finance Committee Meeting held on 23.01.2019

 

  1. Clerk’s Reports
  1. Update on the Village Clock and Approval of the Annual Service Agreement – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18, 3019/18
  2. Update Memorial Meadow transfer of land or a long-term lease agreement – Previously reported under minute number 2784/18, 2798/18, 3019/18
  3. Self-close gate cost to replace £1,535.00 ex VAT cheapest quote – Village Green Childrens Play Area on Main Street including the Clerks Report – Previously Reported under minute number 2798/18, 3019/18
  4. Request from Hilton Cricket Club for Hilton Parish Council to be involved in a series of world cup themed events between 7th and 9th June 2019 to celebrate the Cricket World Cup coming to England to make it a real community event – Previously reported under minute number 3019/18 – Update and PC help required
  5. Neighbourhood Watch – Neighbourhood Watch in Derbyshire is trying to recruit more quality watches in local communities to assist the Police in their message of crime prevention – They want to expand their membership. Anyone interested in setting up a Neighbourhood Watch should contact beadell.20210@derbyshire.pnn.police.uk
  6. Hilton Parish Council Facebook Page and Spotted Hilton
  7. Offer from St Modwen’s to transfer Meadow Lane to Hilton Parish Council – Clerk Report
  8. Grant application given in 2017/2018

 

  1. Planning Matters for Decision
  1. 9/2018/1392 – 175 WELLAND ROAD HILTON DERBY DERBYSHIRE DE65 5NN – PARTIAL GARAGE CONVERSION AND ALTERATIONS TO REAR
  2. 9/2018/1347 – 108 AVON WAY HILTON DERBY DERBYSHIRE DE65 5NA – THE ERECTION OF AN EXTENSION, GATES AND RAILINGS

 

  1. Neighbourhood Development PlanningCllr Cuddington
  1. Minutes of the meeting held on 14.01.2019
  2. Traffic Survey Report

 

  1. Reports from Councillors that have attended any other Meetings.
  1. Minutes of The Mease Management Committee Meeting held on 08.12.2018 – Their next meeting will be on 26.01.2019 at The Mease commencing at 10.30am
  2. Hilton Village Hall AGM at Hilton Village Hall on 28.01.2019 commencing at 7pm
  3. Etwall Area Forum 29.01.2019 at Foston & Scropton Village Hall commencing at 6.30pm
  4. DCC Parish & Town Liaison Forum, 29.01.2019 at the Members Room, County Hall commencing at 5.45pm to 8pm

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 16/2018
  • National Salary Award 2019-2020
  • Training Courses – 2019
  • Spring Seminar 2019
  • Christmas & New Year Office Closure

 

  1. DALC Circular 01/2019
  • INDEX OF MOST IMPORTANT ELEMENTS OF 2018 DALC CIRCULAR

 

  1. DALC Circular 02/2019
  • Updated Legal Topic Notes
  • Section 137 expenditure
  • Parkrun consultation response
  • Clerk Essential Training Course
  • NALC – Loneliness Project
  • May Council Elections/Training

 

 

 

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003385 Gordon Brown Law Firm LLP Legal Fees 1,200.00  
003386 Russell Pollard – Expenses Survey Monkey Subscription – NPSG Committee 140.00  
003387 Aucuba Landscapes Ltd Maintenance of Pitch, Village Hall Site, gate replacement 2,006.23  
003388 Hilton Village Hall Room Hire 135.18  
003389 Kompan Ltd Replacement Climbing Step 60.00  
003390 Rainbow Waste Management Co Ltd Waste Collection 183.60  
003391 Sterilizing Services Ltd Water Testing Back Lane Pavilion and Office 68.39  
003392 R Massey & Son Ltd Combination lock, T roll holder, White Spirit 59.47  
003393 Viking Copier Paper, envelopes, bleach, batteries, wall planners 102.22  
003395 Royal British Legion Poppy Wreaths& poppy crosses 200.00  
003396 CJ & M Cuddington – Expenses QUESTIONNAIRE Printing, Cash Prizes and Advertising – NPSG Committee 2,784.80  
003397 CJ & M Cuddington – Expenses Royal Mail Door to Door – NPSG Committee 600.00  
BACS Derbyshire County Council Traffic Survey 3,139.96  
BACS Carrbrook Garden Machinery Annual Service and Repairs of Mowers, strimmer and hedge cutters 538.73  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003394 for the Inland Revenue

Description                                                                                                                  Amount

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £7,361.85

NEST Staff Pension                                                                                                       £560.62

 

  1. Approval of the accounts from 01.04.2018 to 31.12.2018

 

Cash                                                          836.00

Current Account                                      21,757.90

Reserve Account                                   106,583.37

Less unpresented cheques                       (6,806.21)

Total                                                    122,371.06

 

 

Other Income

 

Voucher Date Receipt No Description Customer Total
1 06/04/2018 001 Astro Turf Hire Name Removed 30.00
2 06/04/2018 001 Astro Turf Hire Name Removed 70.00
3 09/04/2018 002 Football Pitch Hire Hilton Athletic 23.00
4 13/04/2018 003 Asto turf Hire Name Removed 100.00
5 13/04/2018 004 Wayleave Western Power Distribution 8.05
6 13/04/2018 005 Contribution towards the Clock Toyota Manufacturing 500.00
7 20/04/2018 006 Football Pitch Hire KINGS HEAD FC 46.00
8 20/04/2018 009 Astro Turf Hire Name Removed 156.00
9 20/04/2018 008 Football Pitch Hire Hilton Harriers 12.00
10 20/04/2018 007 Astro Turf Hire Little Stars 60.00
11 11/05/2018 010 Astro Turf Hire JOHN PORT OLD BOYS 182.00
12 11/05/2018 011 Astro Turf Hire Name Removed 76.00
13 18/05/2018 012 Football Pitch Hire Hilton Athletic 92.00
14 01/06/2018 013 Astro Turf Hire Name Removed 130.00
15 01/06/2018 014 Football Pitch Hire AFC HILTON 19.00
16 04/06/2018 018 Astro Turf Hire JOHN PORT OLD BOYS 100.00
17 01/06/2018 017 Football Pitch Hire Hilton Harriers 12.00
18 04/06/2018 016 Astro Turf Hire Little Stars 68.00
19 04/06/2018 019 Astro Turf Hire Name Removed 24.00
20 04/06/2018 015 Football Pitch Hire KINGS HEAD FC 154.00
21 05/06/2018 020 Plaque, engraved & fitting Name Removed 75.00
22 22/06/2018 021 Astro Turf Hire Name Removed 286.00
23 18/06/2018 023 Astro Turf Hire Name Removed 100.00
24 19/06/2018 022 Football Pitch Hire AFC HILTON 12.00
25 02/07/2018 026 Football Pitch Hire AFC HILTON 36.00
26 02/07/2018 024 Football Pitch Hire KINGS HEAD FC 46.00
27 29/06/2018 025 Astro Turf Hire JOHN PORT OLD BOYS 100.00
29 13/04/2018 027 Precept and Support Grant South Derbyshire District Council 85,000.00
30 13/04/2018 027 Support Grant South Derbyshire District Council 5,484.00
31 29/06/2018 028 Precept Second Payment South Derbyshire District Council 85,000.00
32 02/05/2018 003259 Cancel chq 003259 Parish Allowance 416.00
33 29/06/2018 Chq not cashed out of date Cancel chq 003184 Personnel Advice & Solutions Ltd 120.00
34 03/07/2018 030 Grant – NDPG Locality 4,205.00
35 07/07/2018 029 Astro Turf Hire Little Stars 40.00
36 16/07/2018 031 Astro Turf Hire Name Removed 50.00
37 19/07/2018 032 Astro Turf Hire Name Removed 75.00
38 10/08/2018 033 Astro Turf Hire Name Removed 50.00
39 26/07/2018 034 Astro Turf Hire JOHN PORT OLD BOYS 75.00
40 30/08/2018 035 Astro Turf Hire JOHN PORT OLD BOYS 125.00
41 03/09/2018 036 Astro Turf Hire Name Removed 25.00
42 05/09/2018 037 Astro Turf Hire Name Removed 225.00
43 07/09/2018 038 Astro Turf Hire Name Removed 50.00
44 13/09/2018 040 Football Pitch Hire AFC HILTON 55.00
45 21/08/2018 041 Astro Turf Hire Name Removed 100.00
46 13/09/2018 042 Astro Turf Hire Name Removed 75.00
47 19/09/2018 043 Astro Turf Hire Little Stars 30.00
48 06/10/2018 044 Astro Turf Hire JOHN PORT OLD BOYS 100.00
49 08/10/2018 045 Astro Turf Hire Name Removed 100.00
50 12/10/2018 046 Astro Turf Hire Name Removed 25.00
51 12/10/2018 047 Football Pitch Hire KINGS HEAD FC 110.00
52 27/07/2018   Memorial Meadow contribution South Derbyshire District Council 200.00
53 27/10/2018 BGC Bank Interest Santander 473.02
54 16/11/2018 BGC Grant – NDPG South Derbyshire District Council 5,000.00
55 19/10/2018 049 Football Pitch Hire Hilton Athletic 69.00
56 19/10/2018 048 Plaque, engraved & fitting Name Removed 75.00
57 05/11/2018 052 Astro Turf Hire Name Removed 50.00
58 03/11/2018 053 Astro Turf Hire Name Removed 100.00
59 05/11/2018 054 Astro Turf Hire Name Removed 125.00
60 07/11/2018 056 Electricity – office Eon 243.36
61 09/11/2018 057 Football Pitch Hire AFC HILTON 93.00
62 12/11/2018 058 Football Pitch Hire KINGS HEAD FC 46.00
63 12/11/2018 059 Astro Turf Hire Name Removed 26.00
64 14/11/2018 060 Plaque, engraved & fitting Name Removed 75.00
65 13/11/2018 061 Football Pitch Hire Hilton Harriers 23.00
66 13/11/2018 062 Astro Turf Hire JOHN PORT OLD BOYS 75.00
67 16/11/2018 063 Football Pitch Hire Hilton Athletic 46.00
68 26/11/2018 064 Football Pitch Hire AFC HILTON 151.00
69 30/11/2018 065 Astro Turf Hire JOHN PORT OLD BOYS 100.00
70 17/10/2018 051 VAT Refund 2017/2018 HM Revenue and Customs 20,845.43

 

Total other income £211,867.86 as per Bank Rec.

 

Ratification of voucher numbers 25, 26, 48, 49, 50 & 51 – correction/omission 1st quarter and 2nd quarter approval of the accounts.

 

Other Payments

 

Voucher Date Cheque No Description Supplier NET VAT Total
1 17/04/2018 003272 Clock and installation SMITHS OF DERBY 5,699.00 1,139.80 6,838.80
2 18/04/2018 003273 Training DART Ltd 355.50 0.00 355.50
3 25/04/2018 003274 Room Hire Hilton Village Hall 119.26 23.86 143.12
4 25/04/2018 003275 Insurance Cover Zurich Municipal 4,915.30 0.00 4,915.30
5 25/04/2018 003276 Payroll fees Payroo 46.00 9.20 55.20
6 25/04/2018 003277 Maintenance Aucuba Landscapes 399.99 80.00 479.99
7 25/04/2018 003277 Maintenance Aucuba Landscapes 154.73 30.96 185.69
8 25/04/2018 003277 Hedge cutting Aucuba Landscapes 240.00 48.00 288.00
9 24/05/2018 003278 Water Testing Sterilizing Services 44.00 8.80 52.80
10 24/05/2018 003278 Water Testing Sterilizing Services 12.99 2.60 15.59
11 25/04/2018 003280 PPE & Cleaning items Cromwell 0.00 0.00 0.00
12 25/04/2018 003279 Cleaning Equipment Cromwell 0.00 0.00 0.00
13 25/04/2018 003281 Tax and NICs Inland Revenue 1,784.99 0.00 1,784.99
14 25/04/2018 003282 Screws & wall plugs R Massey and Son Woodville Ltd 3.89 0.78 4.67
15 23/05/2018 003283 Room Hire Hilton Village Hall 62.94 12.59 75.53
16 23/05/2018 003283 Room Hire Hilton Village Hall 35.67 7.13 42.80
17 23/05/2018 003283 Electricity – lighting columns Hilton Village Hall 82.02 16.40 98.42
18 30/05/2018 003284 Replace Chq 003279 & 003280 Cromwell 28.67 5.73 34.40
19 30/05/2018 003284 Replace Chq 003279 & 003280 Cromwell 163.09 32.62 195.71
20 30/05/2018 003285 Replacement Chq 003259 Replacement Chq 003259 416.00 0.00 416.00
21 30/05/2018 003286 Re Chq 003282 R Massey and Son Woodville Ltd 4.00 0.00 4.00
22 30/05/2018 003287 Audit 2017/2018 Ian Fraser 175.00 0.00 175.00
23 30/05/2018 003288 Water Testing Sterilizing Services 44.00 8.80 52.80
24 30/05/2018 003288 Water Testing Sterilizing Services 12.99 2.60 15.59
25 30/05/2018 003289 CCTV service/maintenance APS Security and Fire 625.00 125.00 750.00
26 30/05/2018 003290 dispensers, safety shoes, cleaning supplies Cromwell 249.28 49.86 299.14
27 30/05/2018 003290 Safety Boots Cromwell 46.65 9.33 55.98
28 30/05/2018 003291 Tax and NICs Inland Revenue 1,785.39 0.00 1,785.39
29 30/05/2018 003292 Maintenance Aucuba Landscapes 399.99 80.00 479.99
30 22/06/2018 003293 Legal Fees Gordon Brown Law Firm LLP 1,000.00 200.00 1,200.00
31 22/06/2018 003294 Kitchen Refurbishment Kitchen and Bedroom Warehouse 833.33 166.67 1,000.00
32 27/06/2018 003295 Tax and NICs Inland Revenue 1,748.39 0.00 1,748.39
33 27/06/2018 003296 Stationery & stamps Viking Direct 94.20 6.38 100.58
34 27/06/2018 003297 Registration Fee National Association of Local Council 50.00 10.00 60.00
35 27/06/2018 003298 Subscription Society of Local Council Clerks 112.34 0.00 112.34
36 27/06/2018 003299 Water Testing Sterilizing Services 64.00 12.80 76.80
37 27/06/2018 003299 Water Testing Sterilizing Services 25.98 5.20 31.18
38 27/06/2018 003300 Repair slabs The Mease Pavilion 168.00 0.00 168.00
39 27/06/2018 003301 Poppies Royal British Legion 54.00 0.00 54.00
40 27/06/2018 003302 Maintenance Aucuba Landscapes 436.60 87.32 523.92
41 27/06/2018 003303 Cleaning Products Cromwell 161.96 32.40 194.36
42 27/06/2018 003303 Black Sacks Cromwell 57.87 11.58 69.45
43 25/06/2018 003304 Kitchen Refurbishment Appliances Direct 1,232.36 246.46 1,478.82
44 27/06/2018 003305 Maintenance Aucuba Landscapes 399.99 80.00 479.99
45 27/06/2018 003306 Room Hire Hilton Village Hall 62.94 12.59 75.53
46 27/06/2018 003306 Room Hire Hilton Village Hall 19.88 3.98 23.86
47 07/04/2018 CARD Drain Clearing Able Group 165.00 33.00 198.00
48 07/04/2018 CARD Play Inspection Training Rural action Derbyshire 85.00 17.00 102.00
49 18/04/2018 DD Pension contributions March 2018 Nest 451.84 0.00 451.84
50 13/04/2018 CARD Keyboard and Extension Lead Curry’s & PC World 22.48 4.50 26.98
51 13/04/2018 CARD Paint and brushes Wickes 32.16 6.43 38.59
52 23/04/2018 DD Pension contributions Nest 460.88 0.00 460.88
53 23/04/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
54, 55, 56, 57, 58, 59, 60 25/04/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,685.17 0.00 5,685.17
61 30/04/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
62 01/05/2018 DD Electricity – office Eon 87.62 4.38 92.00
63 01/05/2018 DD Electricity – Back Lane Pavilion Eon 222.50 44.50 267.00
64 02/05/2018 DD Bank Charges Santander 64.00 0.00 64.00
65 10/05/2018 DD Fuel for the van UK Fuels Ltd 20.83 4.18 25.01
66 10/05/2018 DD Fuel UK Fuels Ltd 10.12 2.02 12.14
67 15/05/2018 CARD Fuel for the van HKS Retail Ltd 22.24 4.45 26.69
68 22/05/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
69 23/05/2018 DD Pension contributions Nest 460.88 0.00 460.88
70, 71, 72, 73, 74 30/05/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,963.26 0.00 5,963.26
75 31/05/2018 Dd Van Lease Agreement Toyota 199.37 39.87 239.24
76 01/06/2018 DD Electricity – Back Lane Pavilion Eon 210.00 42.00 252.00
77 01/06/2018 DD Electricity – office Eon 108.57 5.43 114.00
78 04/06/2018 DD Telephone and Broadband British Telecommunications 169.95 33.99 203.94
79 11/06/2018 DD Card Protection UK Fuels Ltd 1.00 0.20 1.20
80 22/06/2018 DD Pension contributions Nest 460.88 0.00 460.88
81 22/06/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
82, 83, 84, 85, 86, 87 27/06/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,875.05 0.00 5,875.05
88 03/04/2018 DD Electricity – Back Lane Pavilion Eon 222.50 44.50 267.00
89 03/04/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
90 03/04/2018 DD Electricity – office Eon 87.62 4.38 92.00
91 05/07/2018 TFR Banner Printing x4 Essential Print Services 200.00 40.00 240.00
92 02/07/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
93 02/07/2018 DD Electricity – Back Lane Pavilion Eon 210.00 42.00 252.00
94 02/07/2018 DD Electricity – office Eon 108.57 5.43 114.00
95 02/07/2018 TFR Banner HPC Cherry Tree Picture Frames 15.00 0.00 15.00
96 29/06/2018 003307 Room Hire Hilton Village Hall 72.88 14.58 87.46
97 29/06/2018 003307 Room Hire Hilton Village Hall 26.50 5.30 31.80
98 29/06/2018 003307 Electricity Hilton Village Hall 49.99 10.00 59.99
99 13/07/2018 003308 Kitchen Refurbishment Kitchen and Bedroom Warehouse 2,200.83 440.17 2,641.00
100 25/07/2018 003309 Maintenance Aucuba Landscapes 1,302.21 260.44 1,562.65
101 25/07/2018 003309 Maintenance Aucuba Landscapes 321.80 64.36 386.16
102 25/07/2018 003309 Maintenance Aucuba Landscapes 133.64 26.73 160.37
103 25/07/2018 003310 Water Testing Sterilizing Services 44.00 8.80 52.80
104 25/07/2018 003310 Water Testing Sterilizing Services 12.99 2.60 15.59
105 25/07/2018 003311 Parish Council Grant Hilton Youth Group 318.00 0.00 318.00
106 25/07/2018 003312 Various items R Massey and Son Woodville Ltd 38.69 5.76 44.45
107 25/07/2018 003313 Tax and NICs HM Revenue and Customs 1,773.39 0.00 1,773.39
108 25/07/2018 003314 Waste collection South Derbyshire District Council 830.19 0.00 830.19
109 25/07/2018 003315 Cancelled Chq Cancel chq 0.00 0.00 0.00
110 25/07/2018 003316 Blue wipe Cromwell 26.90 5.38 32.28
111 25/07/2018 003317 Maintenance Aucuba Landscapes 399.99 80.00 479.99
112 25/07/2018 003318 Confidential shredding Greener Security Shredding 48.75 9.75 58.50
113 20/08/2018 003319 Room Hire Hilton Village Hall 66.25 13.25 79.50
114 20/08/2018 003319 Room Hire Hilton Village Hall 19.88 3.98 23.86
115 20/08/2018 003320 Financial Support Scribe 2000 487.00 97.40 584.40
116 20/08/2018 003321 P O Box Royal Mail 275.00 55.00 330.00
117 20/08/2018 003322 Printing JOHN PORT SPENCER ACADEMY 39.99 7.99 47.98
118 22/08/2018 003323 Cancel chq Cancel chq 0.00 0.00 0.00
119 22/08/2018 003324 Legal Fees Gordon Brown Law Firm LLP 250.00 50.00 300.00
120 24/08/2018 003325 Maintenance Aucuba Landscapes 399.99 80.00 479.99
121 24/08/2018 003325 Maintenance Aucuba Landscapes 408.88 81.78 490.66
122 24/08/2018 003325 Maintenance Aucuba Landscapes 66.82 13.36 80.18
123 24/08/2018 003325 Maintenance Aucuba Landscapes 155.90 31.18 187.08
124 24/08/2018 003326 Plaque, engraved & fitting Heritage Wood 50.00 0.00 50.00
125 24/08/2018 003327 Water Testing Sterilizing Services 44.00 8.80 52.80
126 24/08/2018 003327 Water Testing Sterilizing Services 12.99 2.60 15.59
127 24/08/2018 003328 Staples & shackles R Massey and Son Woodville Ltd 13.79 2.75 16.54
128 24/08/2018 003329 Kitchen Refurbishment Handy 2 Know 1,000.00 0.00 1,000.00
129 24/05/2018 003330 Tax and NICs HM Revenue and Customs 1,772.99 0.00 1,772.99
130 30/08/2018 003331 Maintenance Aucuba Landscapes 338.88 67.78 406.66
131 30/08/2018 003331 Maintenance Aucuba Landscapes 66.82 13.36 80.18
132 30/08/2018 003331 Maintenance Aucuba Landscapes 155.90 31.18 187.08
133 26/09/2018 003332 Cancel chq Cancel chq 0.00 0.00 0.00
134 26/09/2018 003333 Legal Fees Flint Bishop Solicitors 1,200.00 240.00 1,440.00
135 26/09/2018 003334 Water Testing Sterilizing Services 67.50 13.50 81.00
136 26/09/2018 003334 Water Testing Sterilizing Services 12.99 2.60 15.59
137 26/09/2018 003335 Signage Cromwell 50.41 10.08 60.49
138 26/09/2018 003336 Room Hire Hilton Village Hall 103.13 20.63 123.76
139 26/09/2018 003337 Room Hire Hilton Village Hall 19.88 3.98 23.86
140 26/09/2018 003338 Audit 2017/2018 PKF Littlejohn LLP 600.00 120.00 720.00
141 26/09/2018 003339 Tree work Fairview Arborists Ltd 150.00 0.00 150.00
142 26/09/2018 003340 Stationery & printing Cllr R Darlington – expenses Remembrance Day Service 122.82 0.00 122.82
143 26/09/2018 003341 Maintenance Aucuba Landscapes 399.99 80.00 479.99
144 26/09/2018 003342 Cleaning Equipment Cromwell 20.74 4.16 24.90
145 26/09/2018 003343 Plants Hilton PTFA 34.00 0.00 34.00
146 26/09/2018 003344 Tax and NICs HM Revenue and Customs 1,772.99 0.00 1,772.99
147 26/09/2018 003345 Playmobile South Derbyshire District Council 1,020.00 204.00 1,224.00
148 26/09/2018 003346 Tree work Fairview Arborists Ltd 250.00 0.00 250.00
149 26/09/2018 003347 Ink & paper Viking Direct 405.29 81.06 486.35
153 10/07/2018 DD Fuel UK Fuels Ltd 21.13 4.23 25.36
154 10/07/2018 DD Card Protection UK Fuels Ltd 1.00 0.20 1.20
155 19/07/2018 DD Pension contributions Nest 660.36 0.00 660.36
156 23/07/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
157, 158, 159, 160, 161, 162 05/07/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,870.54 0.00 5,870.54
163 31/07/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
164 01/08/2018 DD Electricity – Back Lane Pavilion Eon 210.00 42.00 252.00
165 01/08/2018 DD Electricity – office Eon 108.57 5.43 114.00
166 10/08/2018 Dd Fuel for the van UK Fuels Ltd 38.63 7.73 46.36
167 20/08/2018 TFR Kitchen Refurbishment Handy 2 Know 3,550.00 0.00 3,550.00
168 22/08/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
169 23/08/2018 DD Pension contributions Nest 560.62 0.00 560.62
170, 171, 172, 173, 174 29/08/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,925.78 0.00 5,925.78
175 30/08/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
176 03/09/2018 TFR Electricity – Back Lane Pavilion Eon 210.00 42.00 252.00
177 03/09/2018 DD Electricity – office Eon 108.57 5.43 114.00
178 03/09/2018 DD Telephone British Telecommunications 154.82 30.97 185.79
179 10/09/2018 DD Card Protection UK Fuels Ltd 1.00 0.20 1.20
180 14/09/2018 TFR Clock base Build it Solutions Ltd 1,845.65 369.13 2,214.78
181 17/09/2018 DD Pension contributions Nest 560.62 0.00 560.62
182 24/09/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
183, 184, 185, 186, 87, 188, 189 26/09/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 6,074.82 0.00 6,074.82
191 24/10/2018 003348 Pillar Clock SMITHS OF DERBY 5,699.00 1,139.80 6,838.80
192 14/10/2018 003349 Room Hire Hilton Village Hall 78.06 15.61 93.67
193 14/10/2018 003349 Electricity Hilton Village Hall 106.47 21.29 127.76
194 14/10/2018 003349 Room Hire Hilton Village Hall 46.38 9.28 55.66
195 24/10/2018 003350 Line Marking Paint VFM Products Ltd 219.50 43.90 263.40
196 24/10/2018 003351 Maintenance Aucuba Landscapes 158.88 31.78 190.66
197 24/10/2018 003351 Maintenance Aucuba Landscapes 66.82 13.36 80.18
198 24/10/2018 003351 Maintenance Aucuba Landscapes 155.90 31.18 187.08
199 24/10/2018 003352 Shutter service RSL Bristol Ltd 700.00 140.00 840.00
200 24/10/2018 003353 Tax and NICs HM Revenue and Customs 1,772.99 0.00 1,772.99
201 24/10/2018 003354 Maintenance Aucuba Landscapes 399.99 80.00 479.99
202 24/10/2018 003355 Grit Bin and Salt Viking Direct 298.52 59.70 358.22
203 02/11/2018 003356 Clock and installation Western Power Distribution 423.65 84.73 508.38
204 14/11/2018 003357 Legal Fees Gordon Brown Law Firm LLP 1,200.00 240.00 1,440.00
205 28/11/2018 003358 Extra Insurance Cover Zurich Municipal 628.30 0.00 628.30
206 28/11/2018 003359 Waste collection Rainbow Waste Management co Ltd 108.00 21.60 129.60
207 28/11/2018 003359 Green Waste Collection Rainbow Waste Management co Ltd 36.00 7.20 43.20
208 28/10/2018 003360 Maintenance Aucuba Landscapes 158.88 31.78 190.66
209 28/10/2018 003360 Maintenance Aucuba Landscapes 66.82 13.36 80.18
210 28/10/2018 003360 Maintenance Aucuba Landscapes 155.90 31.18 187.08
211 28/11/2018 003361 Black Sacks and Gloves Cromwell 103.92 20.79 124.71
212 28/11/2018 003362 Padlock R Massey and Son Woodville Ltd 91.64 18.33 109.97
213 28/11/2018 003363 Cancel chq Cancel chq 0.00 0.00 0.00
214 28/11/2018 003364 Interim Audit 2018/2019 B Wood 106.20 0.00 106.20
215 28/11/2018 003365 Plaque, engraved & fitting Heritage Wood 50.00 0.00 50.00
216 28/11/2018 003366 Water Testing Sterilizing Services 88.00 17.60 105.60
217 28/11/2018 003366 Water Testing Sterilizing Services 25.98 5.20 31.18
218 28/11/2018 003367 Maintenance Aucuba Landscapes 399.99 80.00 479.99
219 28/11/2018 003368 Room Hire Hilton Village Hall 19.88 3.98 23.86
220 28/11/2018 003369 Tax and NICs HM Revenue and Customs 1,773.19 0.00 1,773.19
221 28/11/2018 003370 Remembrance Day items Cllr R Darlington – expenses Remembrance Day service 113.98 0.00 113.98
222 28/11/2018 003371 Website Hosting and Maintenance G Rice 50.00 0.00 50.00
223 28/11/2018 003372 Plaque, engraved & fitting Heritage Wood 50.00 0.00 50.00
224 28/11/2018 003373 Fire extinguisher service Yee Group Ltd 50.50 10.10 60.60
225 19/12/2018 003374 Maintenance Aucuba Landscapes 158.88 31.78 190.66
226 11/12/2018 003375 ROOM HIRE – Cancelled Hilton Village Hall 33.13 6.63 39.76
227 19/12/2018 003376 Gift Card – PTFA Raffle Hilton PTFA 30.00 0.00 30.00
228 19/12/2018 003377 Fire extinguisher service Yee Group Ltd 139.85 27.97 167.82
229 19/12/2018 003378 deadwood ash tree Fairview Arborists Ltd 250.00 0.00 250.00
230 17/10/2018 DD Pension contributions Nest 560.62 0.00 560.62
231, 232, 234, 235, 236 30/10/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,938.44 0.00 5,938.44
237, 238, 239, 240, 241, 242, 243 28/11/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,924.31 0.00 5,924.31
244 18/11/2018 DD Pension contributions Nest 560.62 0.00 560.62
245 01/10/2018 DD Electricity – Back Lane Pavilion Eon 210.00 42.00 252.00
246 01/10/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
247 01/10/2018 DD Electricity – office Eon 108.57 5.43 114.00
248 10/10/2018 DD Fuel UK Fuels Ltd 43.08 8.62 51.70
249 10/10/2018 DD Fuel UK Fuels Ltd 22.55 4.51 27.06
250 22/10/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
251 01/11/2018 DD Electricity – office Eon 108.57 5.43 114.00
252 01/11/2018 DD Electricity – Back Lane Pavilion Eon 93.33 18.67 112.00
253 22/11/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
254 30/11/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
255 31/10/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
256 19/12/2018 003379 Tax and NICs HM Revenue and Customs 1,773.19 0.00 1,773.19
257 19/12/2018 003380 Waste collection Rainbow Waste Management co Ltd 144.00 28.80 172.80
258 19/12/2018 003381 Water Testing Sterilizing Services 232.50 46.50 279.00
259 19/12/2018 003381 Water Testing Sterilizing Services 80.96 16.19 97.15
260 19/12/2018 003382 Various items Cromwell 66.00 13.21 79.21
261 19/12/2018 003383 Litter hoops Helping Hands Co Ltd 26.30 5.26 31.56
262 19/12/2018 003384 Room Hire Hilton Village Hall 76.20 15.25 91.45
263 19/12/2018 003384 Room Hire Hilton Village Hall 19.88 3.98 23.86
264 17/12/2018 Bacs Sweeping machine repairs Carr Brook Garden Machinery 96.42 0.00 96.42
265 17/12/2018 DD Pension contributions Nest 560.62 0.00 560.62
266 03/12/2018 DD Telephone British Telecommunications 164.97 33.00 197.97
267 03/12/2018 DD Electricity – office Eon 96.19 4.81 101.00
268 03/12/2018 DD Electricity – Back Lane Pavilion Eon 93.33 18.67 112.00
269 10/12/2018 DD Fuel UK Fuels Ltd 96.86 19.37 116.23
270 21/12/2018 DD Road fund license increase Toyota 20.00 0.00 20.00
271, 272, 273, 274, 275 21/12/2018 TFR Salaries, Tax, NIC’s expenses Salaries, Tax, NIC’s expenses 5,540.73 0.00 5,540.73
276 31/12/2018 DD Van Lease Agreement Toyota 199.37 39.87 239.24
277 24/12/2018 DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
               
 Total         132,776.12 8,795.97 141,572.09

 

Ratification of cheque number 003325 – correction/omission 1st quarter and 2nd quarter approval of the accounts. Stated in Agenda/Minutes as £479.99 should be £1,237.91

 

  1. Approval of the Budget and Precept Setting after the Finance Committee Meeting held on 23.01.2019

Hilton Parish Council Finance Committee approved to take the following matters back to the Hilton Parish Council Meeting to be held on 30.01.2019 for ratification and final approval.

  • To reduce the Crime Prevention Budget from £2,500.00 to £2,000.00.
  • To add £500.00 to the Budget for Christmas light proposed on Main Street and Egginton Road.
  • The Clerk to contact Hatton Parish Council and obtain further information on their Christmas lights.
  • To look at obtaining a better deal for the telephone, internet and electricity supplies.
  • The Clerk to check the cost with SDDC of a potential election in Hilton and if this cost can be shared with SDDC as they will be holding an election at the same time.
  • Not to allocate any further funding towards the Scout Hut extension as the Council were not in a position to budget more, but the Parish Council may review this again at a later date. If they require further funding, they will need to be able to evidence match funding and fund raising.
  • To add £35,000.00 to the Budget to refurbish the Astro Turf Carpet due to it being in poor condition. The Council to look for further grant funding towards this project with Sports England. The Council to ask if the 106 money as previously discussed could be put towards this project.
  • The Council to look for grant funding towards the Adventure Play Project.
  • To increase the staff salaries by 2% for all staff as of 01.04.2019 as per the National Joint Council Agreement. (Lengthsman, Groundsman, Clerk)
  • To accept the budget allocation for the Clerk Assistant.
  • To approve the rest of the budget as set by the Finance Committee at their meeting on 23.01.2019.
  • To approve the Precept be set at £181,903.42 for the financial year 2019/2020.

 

  1. Items for Information
  1. Clerks & Council Direct Magazine 2019
  2. SDDC – Press release – Schools given fascinating insight into democracy
  3. Rosliston Forestry Centre – Volunteers needed 2nd & 4th Tuesday of each month 10am to 3pm
  4. SDDC – Press release – Leader’s Christmas message for South Derbyshire
  5. Derbyshire Police – Thanks to The Mease Committee for the interim safety measures in relation to the car park and height barrier repairs
  6. SDDC – Press release – Reduce, reuse and recycle your waste over Christmas
  7. Food Standard Agency – Avoid and unwanted gift of food poisoning this Christmas
  8. Personal Advice and Solutions Ltd – Employment Law update November & December 2018
  9. DCC – Road Closure on Egginton Road on 16.03.2019 to 14.04.2019
  10. SDDC – Parish of Repton Neighbourhood Development Plan Consultation will run for 6 weeks closing at 5pm on Monday 04.03.2019
  11. SDDC – Press release – Have your say at area forum meetings
  12. Swadlincote Pancake Race 05.03.2019 from noon to 2pm The Delph Market Square, Swadlincote
  13. South Derbyshire Business Advice Service – Thinking of Starting a Business 26.02.2019 5.30pm to 8pm Sharpe’s Pottery Museum, Swadlincote
  14. The National Forest Walking Festival – 18th to 30th May 2019

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18, 2268/18, 2789/18, 3008/18, 3029/18 – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual. – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

  1. Grounds Maintenance and Hedge Cutting Contract – Previously reported under minute number 2790/18, 3009/18, 3030/18 – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

 

  1. Tenders for The Mease car park refurbishment Contract – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

 

  1. Staff Matters
  • Clerk Role and Clerk Assistant – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual. Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

 

  1. Date of the next meeting
  1. The date of the next monthly Hilton Parish Council Meeting to be confirmed as 27th February 2019 at Hilton Village Hall commencing at 7pm.

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