For a PDF version of the agenda click here: Agenda_2018_07

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 17.07.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 25th July 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Co-option of a Councillor
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. Cllr Cuddington – Signing of the Acceptance of Office Form and review of the Declaration of Members Interest form

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 27th June 2018.

 

  1. Neighbourhood Development PlanningCllr Cuddington & Cllr Brundish
  1. Minutes of the meeting held on 09.07.2018
  2. Traffic Survey update – Cllr Cuddington
  3. Approval of the system for income and expenditure for the NDPG against the Grant Monies received

 

  1. Communication
  1. Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and Parish Forums
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups

 

  1. Reports from Councillors that have attended any other Meetings.

 

  1. Parish Council Committees
    1. Approval of 3 Councillors to sit on the Planning/Highways Committee
    2. Approval to have an Engagement Committee and approval of which Councillors will sit on this committee.

 

  1. Clerk’s Reports

 

  1. Update regarding the School Crossing Patrol – Previously Reported under minute number 2161/18, 2216/18, 2238/18
  2. Update on the Village Clock – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18
  3. Update Derbyshire Lamp post poppies campaign and the approval of which Councillors will meet representatives of the Royal British Legion with Cllr Darlington at 10am on 30.07.2018 – Previously reported under minute number 2178/18, 2216/18, 2238/18
  4. Back Lane Pavilion – hand dryers and installation – Previously reported under minute number 2216/18, 2238/18
  5. Hilton Youth Group – Request for storage previously reported under minute number 2238/18
  6. DCC – Community Involvement Scheme – Previously reported under minute number 2238/18
  7. Approval of the Tree and Hedge Management Policy
  8. Approval of the Hilton Parish Council Data Breach Policy
  9. Approval of the Hilton Parish Council Training Log
  10. Approval of the Hilton Parish Council Data Log
  11. Approval of the Model Publication Scheme Policy to replace the version adopted May 2018
  12. DCC – Bus Strategy
  13. SDDC – Draft Statement of Community Involvement
  14. DCC – Consultation on the third cushion on Main Street
  15. Parish Council Website
  16. Update – Cllr Darlington and Groundsman meeting with the Derbyshire Wildlife Trust
  17. Grounds Maintenance and Hedge Cutting Contract – Tender documents being drawn up
  18. Tennis Nets

 

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 09/2018
  • Launch of the Derbyshire Excellence Awards for DALC Member Local Councils: Call for Entries
  • Derbyshire Dales District Council Consultations
  • Launch of the Great British High Street Award
  • Government announces new powers for councils to deliver homes for local families
  • Local Government Association (LGA) Councillor workbooks
  • Updated Legal Topic Note – Procurement
  • Legal Briefing L08-18 – Data Protection Fee
  • Community Infrastructure Levy (CIL) Survey

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003307 Hilton Village Hall Room Hire and Electricity for Street Lighting HVH Site 179.25  
003308 Kitchen and Bedroom Warehouse Balance for the Refurbishment of the Kitchen equipment 2,641.00  
003309 Aucuba Landscapes Monthly Maintenance and Football Pitch Maintenance 2,109.18  
003310 Sterilizing Services Ltd Water Testing PC Office and Back Lane Pavilion 68.39  
003311 Hilton Youth Group Parish Council small grant – Transport costs 318.00 Section 137
003312 R Massey and Son Ltd Grass Seed, paint and Brushes 44.45  
003314 SDDC Trade Waste Collection x 2 bins 830.19  
003315 Cancelled      
003316 Cromwell Cleaning Supplies 32.28  
003317 Aucuba Landscapes Ltd Maintenance VH Site 479.99  
BACS Cherry Tree Picture Frames Banner for Party on the Park 15.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003313 for the Inland Revenue

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £9,417.32

NEST Staff Pension                                                                                                       £660.36

 

  1. Approval of the accounts from 01.04.2018 to 29.06.2018

 

Other Expenditure

 

Voucher Code Date Cheque No Supplier Total
53 HR Fees 23/04/2018 DD Personnel Advice & Solutions Ltd 120.00
61 Van 30/04/2018 DD Toyota 239.24
62 Electricity 01/05/2018 DD Eon 92.00
63 Electricity 01/05/2018 DD Eon 267.00
64 General Admin 02/05/2018 DD Santander 64.00
65 Van 10/05/2018 DD UK Fuels Ltd 25.01
66 Misc Maintenance 10/05/2018 DD UK Fuels Ltd 12.14
67 Van 15/05/2018 CARD HKS Retail Ltd 26.69
68 HR Fees 22/05/2018 DD Personnel Advice & Solutions Ltd 120.00
75 Van 31/05/2018 DD Toyota 239.24
76 Electricity 01/06/2018 DD Eon 252.00
77 Electricity 01/06/2018 DD Eon 114.00
78 Telephone 04/06/2018 DD British Telecommunications 203.94
79 Van 11/06/2018 DD UK Fuels Ltd 1.20
81 HR Fees 22/06/2018 DD Personnel Advice & Solutions Ltd 120.00
88 Back Lane Pavilion Maint 03/04/2018 DD Eon 267.00
89 Van 03/04/2018 DD Toyota 239.24
90 Electricity 03/04/2018 DD Eon 92.00

 

Other Income

 

 

Voucher Date Receipt No Description Customer Total
1 06/04/2018 001 Astro Turf Hire Name Removed 30.00
2 06/04/2018 001 Astro Turf Hire Name Removed 70.00
3 09/04/2018 002 Football Pitch Hire Hilton Athletic 23.00
4 13/04/2018 003 Astro turf Hire Name Removed 100.00
5 13/04/2018 004 Wayleave Western Power Distribution 8.05
6 13/04/2018 005 Contribution towards the Clock Toyota Manufacturing 500.00
7 20/04/2018 006 Football Pitch Hire KINGS HEAD FC 46.00
8 20/04/2018 009 Astro Turf Hire Name Removed 156.00
9 20/04/2018 008 Football Pitch Hire Hilton Harriers 12.00
10 20/04/2018 007 Astro Turf Hire Little Stars 60.00
11 11/05/2018 010 Astro Turf Hire JOHN PORT OLD BOYS 182.00
12 11/05/2018 011 Astro Turf Hire Name Removed 76.00
13 18/05/2018 012 Football Pitch Hire Hilton Athletic 92.00
14 01/06/2018 013 Astro Turf Hire Name Removed 130.00
15 01/06/2018 014 Football Pitch Hire AFC HILTON 19.00
16 04/06/2018 018 Astro Turf Hire JOHN PORT OLD BOYS 100.00
17 01/06/2018 017 Football Pitch Hire Hilton Harriers 12.00
18 04/06/2018 016 Astro Turf Hire Little Stars 68.00
19 04/06/2018 019 Astro Turf Hire Name Removed 24.00
20 04/06/2018 015 Football Pitch Hire KINGS HEAD FC 154.00
21 05/06/2018 020 Plaque, engraved & fitting Name Removed 75.00
22 22/06/2018 021 Astro Turf Hire Name Removed 286.00
23 18/06/2018 023 Astro Turf Hire Name Removed 100.00
24 19/06/2018 022 Football Pitch Hire AFC HILTON 12.00
27 29/06/2018 025 Astro Turf Hire JOHN PORT OLD BOYS 100.00
29 13/04/2018 027 Precept and Support Grant South Derbyshire District Council 85,000.00
30 13/04/2018 027 Support Grant South Derbyshire District Council 5,484.00
31 29/06/2018 028 Precept Second Payment South Derbyshire District Council 85,000.00
32 02/05/2018 003259 Parish Allowance Cllr S Cooper 416.00
33 29/06/2018 Chq not cashed out of date Cancel chq 003184 Personnel Advice & Solutions Ltd 120.00

 

  1. Items for Information
  1. Hilton Youth Group – Thank you letter for agreeing to fund the transport for a trip from Section 137.
  2. Heather Wheeler MP – Pledge of support to NFU’s Rural Crime Reporting Line
  3. Clerk & Council Direct Magazine July 20187
  4. SDDC – War Memorial Grant Scheme UK
  5. Personal Advice and Solutions – Employment Law Update June 2015
  6. Active South Derbyshire – Summer Activities 2018
  7. SDDC – Adult Activities Brochure 2018
  8. DCC – Action Grants cash for community activities
  9. SDDC – What’s on in South Derbyshire and the National Forest Summer 2018 brochure

 

  1. Planning Matters for Decision
  1. 9/2018/0641 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – CHANGE OF USE OF A FORMER AGRICULTURAL BUILDING TO DWELLINGHOUSE (USE CLASS C3) ALONG WITH CHANGE OF USE OF LAND TO PROVIDE AS DOMESTIC GARDEN
  2. Third Revolution Project – Proposed New Development – Hoon Hey Far – Small-scale part-time gas-powered electricity facility – THERE IS CURRENTLY NO LIVE PLANNIN APPLICATION AT PRESENT

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18

 

  1. Staff Matters – Assistant Clerk

 

  1. Communication between Councillors and Staff

 

  1. Internal Audit/Auditor

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 26th September 2018 at Hilton Village Hall commencing at 7pm.

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