For a PDF version of the agenda click here: Agenda_2018_04

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 19.04.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 25.04.2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Co-Option of a Councillor
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 28.03.2018.

 

  1. Neighbourhood Development PlanningCllr Cuddington & Cllr Brundish
  1. Minutes of the meeting held on 16.04.2018
  2. Approval from the Parish Council to support extra housing in the period 2028-2035 and approval to seek to assess or allocate sites.

 

 

 

 

  1. Communication Plan
  • Approval of the Community Engagement Policy and Plan

 

  1. Reports from Councillors that have attended any other Meetings.
  1. SDDC – Flood Liaison Meeting to be held on 20.06.2018 commencing at 10am at the Council Chambers, Civic Offices, Swadlincote

 

  1. Clerk’s Reports
  1. Request from Rev Murphie for the Parish Council to help the church pay towards the purchase and installation of a defibrillator – Previously reported under minute number 2140/18, 2159/18
  2. Approval of the Public Participation at Parish Council Meetings Procedure
  3. Letter from Hilton Primary School regarding the School Crossing Patrol – Previously Reported under minute number 2161/18
  4. Ratification for the Youth Group to book the Sportsmobile on 23.08.2018 from 6pm to 8pm on Back Lane Playing Field
  5. Update on the Village Clock – Previously reported under minute number 2161/18
  6. Derbyshire Lamp post poppies campaign
  7. Temporary Road Closure for the Hilton Fun Rum on 20.05.2018 – Derby Road, Hilton with the junction with Uttoxeter Road to the traffic island adjoining The Mease and The Mease to the traffic island at the Hilton Business Park shall be closed to all vehicular traffic including motor and pedal cycles during 20.05.2018
  8. Parish Council Van – booked in the garage from 01.05.2018 regarding a steering rack fluid problem under warranty. A hire van will be supplied to the Parish Council whilst this situation is resolved.
  9. Back Lane Pavilion – Purchase of lockable toilet roll holders and soap dispensers
  10. End of year pitch maintenance
    1. Main Pitch – Reseed centre circle £98.53
    2. Selective weed kill 2 x pitches £345.00
  • Fertalise 2 x pitches £450.85
  1. Re-turf goal mouth Main Pitch Only £250.00, small pitch does not require re turfing
  2. Roll pitches x 2 £160.00
  3. Total pitch maintenance £1,304.38
  • Selective weed kill triangle by table tennis tables £98.60
  1. GDPR information for approval
    1. Data Protection Policy
    2. Privacy Notice
  • Retention of Documents Policy
  1. Consent Form
    1. Councillors
    2. Staff
    3. Hirers
    4. Residents
  2. Destroyed Records Audit Form
  3. Kept Records Audit Form

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 05/2018
  • General Data Protection Regulations
  • DALC Spring Seminar – 17 April 2018
  • Review of Local Government Ethical Standards
  • Internal and External Audit 2017/18
  • DALC Survey
  • MP’s Lobby

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003265 Hilton Dog Walking Group Parish Grant 300.00 Section 137
003266 Hilton Gardening Club Parish Grant 350.00 Section 137
003267 Writers Block Parish Grant 500.00 Section 137
003268 Hilton Party on the Park Parish Grant 244.98 Section 137
003269 Hilton Village Hall Parish Grant 441.37 Section 137
003270 DALC Subscription 1,068.15  
003271 HPTFA Plants 104.00  
003272 Smith of Derby Village Clock 50% deposit 6838.80  
003273 DART Ltd PA1 & PA6A weed spraying training 355.50  
003274 Hilton Village Hall Room Hire Parish Council, Room Hire NDPG 143.12  
003275 Zurich Municipal Building, contend, public liability, employee liability etc 4,915.30  
003276 Payroo Ltd Payroll Fees end of year filing 2017/2018 55.20  
003277 Aucuba Landscapes Ltd Village Hall Contract, spiking of 2 x pitches, Hedge Cutting, Mill Lane, Meadow Lane, Back Lane Playing Fields. Inc free work 953.68  
003278 Sterilizing Services Water Testing Back Lane Pavilion and PC Office 68.39  
003279 Cromwell Cleaning items for the Back lane Pavilion 34.40  
003280 Cromwell PPE and Equipment 195.71  
Card Able Group Blocked sewer drain on site 198.00  
Card Currys Keyboard and Extension lead 26.98  
Card Wickes Paint and Brushes for the Back Lane Pavilion maintenance 38.59  
Card Rural Action Derbyshire Play Inspection Training for the Groundsman 102.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003281 for the Inland Revenue

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £7,470.16

NEST Staff Pension                                                                                                       £460.88

 

  1. Unaudited Accounts for approval from 01.04.2017 to 31.03.2018

Current Account                        16,306.16

Reserve Account                       45,666.35

Less Unpresented Cheques      -10,247.22

TOTAL                                     51,725.29

 

Other income for approval

 

55 Football Pitch Hire 055 Football Pitch Hire Hilton Athletic 138.00
56 Memorial Meadow 056 Plaque, engraved & fitting Name Removed 75.00
57 Astro Turf Hire 057 Astro Turf Hire LEISURE LEAGUES 150.00
58 Astro Turf Hire 058 Astro Turf Hire JOHN PORT OLD BOYS 156.00
59 Football Pitch Hire 059 Football Pitch Hire Hilton Harriers 72.00
60 Astro Turf Hire 060 Astro Turf Hire Little Stars 70.00
61 Astro Turf Hire 061 Astro Turf Hire Name Removed 52.00
62 Astro Turf Hire 062 Astro Turf Hire JOHN PORT OLD BOYS 130.00
63 Astro Turf Hire 063 Astro Turf Hire Name Removed 25.00
64 Astro Turf Hire 064 Astro Turf Hire Hilton Harriers 48.00
65 Astro Turf Hire 065 Astro Turf Hire Hilton Harriers 12.00
66 Astro Turf Hire 066 Astro Turf Hire Little Stars 40.00
67 Astro Turf Hire 067 Astro Turf Hire Name Removed 130.00
68 Astro Turf Hire 068 Astro Turf Hire Rocester FC 78.00
69 Football Pitch Hire 069 Football Pitch Hire KINGS HEAD FC 92.00
70 Astro Turf Hire 070 Astro Turf Hire Name Removed 125.00
71 Astro Turf Hire 071 Astro Turf Hire Name Removed 104.00
72 Astro Turf Hire 072 Astro Turf Hire Name Removed 130.00
73 Football Pitch Hire 073 Football Pitch Hire AFC HILTON 74.00
74 Football Pitch Hire 074 Football Pitch Hire AFC HILTON 43.00
75 Concurrent Functions 075 Minor Maint SCHEME 2017/2018 Derbyshire County Council 315.00
76 Astro Turf Hire 076 Astro Turf Hire JOHN PORT OLD BOYS 52.00
77 Van 077 Refund INSURANCE Swinton Insurance 104.23
78 Concurrent Functions 078 Concurrent Exp 2017/2018 South Derbyshire District Council 28,788.00

Other Expenditure for approval – Direct Debits

 

Voucher Code Date Bank Cheque No Description Supplier NET VAT Total
333 Van 02/01/2018 Current Account DD Van Insurance Swinton Insurance 245.61 0.00 245.61
334 Electricity 02/01/2018 Current Account DD Electricity Eon 87.62 4.38 92.00
336 Electricity 09/01/2018 Current Account DD Electricity Eon 254.29 12.71 267.00
337 Van 18/01/2018 Current Account DD Van Service Toyota 154.17 30.83 185.00
338 General Admin 22/01/2018 Current Account DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
340 Van 29/01/2018 Current Account DD Van Lease Agreement Toyota 199.37 39.87 239.24
346 Van 31/01/2018 Current Account DD Van Lease Agreement Toyota 199.37 39.87 239.24
347 Electricity 01/02/2018 Current Account DD Electricity Eon 254.29 12.71 267.00
348 Electricity 01/02/2018 Current Account DD Electricity Eon 87.62 4.38 92.00
349 General Admin 16/02/2018 Current Account Charges Bank Charges Santander 64.00 0.00 64.00
350 HR Fees 22/02/2018 Current Account DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
352 Van 28/02/2018 Current Account DD Van Lease Agreement Toyota 199.37 39.87 239.24
357 Electricity 01/03/2018 Current Account DD Electricity Eon 254.29 12.71 267.00
358 Electricity 01/03/2018 Current Account DD Electricity Eon 87.62 4.38 92.00
359 Telephone 05/03/2018 Current Account DD Telephone British Telecommunications 172.02 34.40 206.42
360 Equipment and PPE 06/03/2018 Current Account CARD Mower and strimmer service and repairs Carr Brook Garden Machinery 495.15 0.00 495.15
361 General Admin 09/03/2018 Current Account DD Facebbok fee Poll Code rubik inc. 86.10 0.00 86.10
362 Van 12/03/2018 Current Account DD Fuel UK Fuels Ltd 33.34 6.67 40.01
363 Misc Maintenance 12/03/2018 Current Account DD Petrol UK Fuels Ltd 18.98 3.80 22.78
364 HR Fees 22/03/2018 Current Account DD HR Support Personnel Advice & Solutions Ltd 100.00 20.00 120.00
371 General Admin 05/01/2018 Current Account DD Bank Charges Santander 32.00 0.00 32.00

 

  1. Review of the charges for the use of Parish Council facilities – Astro Turf, Astro Turf Lighting, Football Pitches, Back Lane Pavilion – Previously Reported under minute number 2142/18, 2161/18

 

  1. Items for Information
  1. SDDC Saturday Morning Refuse Collection Service dates – Main Street Car Park from 7.30am to 9.30am and The Mease 9.30am to 11am on:
    1. 09.06.2018
    2. 28.07.2018
  • 15.12.2018
  1. South Derbyshire Business Advice Service – Thinking of starting a business? – To be held at The Old Post Centre, High Street, Newhall, DE11 0HX on 12.06.2018 5.30pm to 8pm
  2. Swadlincote Wedding Fair to be held on 29.04.2018 11am to 3.30pm at Swadlincote Town Centre
  3. Swadlincote Jobs and Skills Fair to be held on 26.04.2018 at the Green Bank Leisure Centre, Swadlincote from 9am to 11am
  4. DCC – Proposed consultation on the future of the Mobile Library Service Public Consultation to commence on 07.05.2018
  5. DCC News – Council pulling out all the stops to fix county potholes
  6. Email from Hilton Village Hall thanking the Parish Council for the small Grant under Section 137
  7. Digital Derbyshire – Information regarding discount tickets to enjoy the vintage bike ride and associated festival
  8. Cllr Michael Stanton The Chair of SDDC will be hosting a concert on 21.04.2018 to raise funds for the DLR Air Ambulance. Tickets are £9.00 contact 01283 222848

 

  1. Planning Matters for Decision
  1. 9/2018/0381 – 1 LANCASTER DRIVE HILTON DERBY DERBYSHIRE DE65 5JQ – THE ERECTION OF AN EXTENSION
  2. 9/2018/0372 – 6 ALDERS BROOK HILTON DERBY DERBYSHIRE DE65 5HF – THE CONVERSION OF THE INTEGRAL GARAGE INTO LIVING ACCOMMODATION
  3. 9/2018/0322 – PART OF HILTON DEPOT SITE LAND SOUTH OF THE MEASE THE MEASE HILTON DERBY DE65 5FJ – APPROVAL OF RESERVED MATTERS (APPEARANCE, LANDSCAPING, LAYOUT AND SCALE) OF OUTLINE PERMISSION REF. 9/2013/1044 FOR ERECTION OF 177 DWELLINGS AND CREATION OF ASSOCIATED ROADS AND INFRASTRUCTURE (RESIDENTIAL PHASE 2)
  4. 9/2018/0256 – HILTON BUSINESS PARK LAND SOUTH OF THE MEASE HILTON DERBY DERBYSHIRE – APPROVAL OF RESERVED MATTERS FOR ACCESS, LAYOUT, SCALE, APPEARANCE & LANDSCAPING OF OUTLINE PERMISSION REF. 9/2013/1044 (FOR THE COMMERCIAL DEVELOPMENT PHASE COMPRISING SIX EMPLOYMENT UNITS FOR USE AS OFFICES (USE CLASS B1(a)), LIGHT INDUSTRY (USE CLASS B1(c)), GENERAL INDUSTRY (USE CLASS B2) AND/OR STORAGE AND DISTRIBUTION (USE CLASS B8)) – No Extension requested out of time as of 25.04.2018

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Correspondence received, questions/complaints and replies sent

 

  1. Staff Matters

 

  1. Booked Staff Training – play inspections and weed spraying
  2. Other Staff matters

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 30th May 2018 at Hilton Village Hall commencing at 7pm.

Comments are closed.