For a PDF version of the minutes click here: Minutes_2017_12

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 20th DECEMBER 2017 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Cater, Cllr Cuddington, Cllr Darlington and Cllr Hudson.

 

1 County Council Representative, 2 District Council Representatives and 7 Members of the Public attended the meeting.

 

  1. Minute Number 2098/17 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr S. Brundish
  • Cllr C Smith due to annual leave
  • Cllr M Smith due to annual leave

 

  1. Minute Number 2099/17 – Co-Option of a Councillor

 

None

 

  1. Minute Number 2100/17 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2101/17 – Declaration of Members’ Interests

 

  • Cllr Cuddington declared a personal interest in Item 15, as directly affected by a Planning Application, and remained in the Meeting.

 

  1. Minute Number 2102/17 – Public Speaking

 

Minute Number 2102/17/A – Pubic Speaking

 

Members of the Public raised the following matters:

  • What consultation would there be before setting the budget?

The Chair responded that there would be a Finance Meeting on Thursday 18th January 2018, where the budget would be considered. Any comments should be forwarded to the Clerk.

  • Could an extension be requested for the proposed development at Derby Road?

The Chair responded that this would be addressed later in the Meeting at Agenda Item 15.

  • There was an issue with bin collections with regard to cardboard.

Councillor Patten (SDDC) agreed to look into this and provide a response.

  • It was asked how many Parish Councillors were there currently?

The Chair responded that there were 9.

  • A Resident complimented the Christmas light switch-on.
  • What was happening with ‘engagement’, which was not on the Agenda.

The Chair replied that it would be a priority for next year.

  • How could Members of the Public contact local Councillors?

The Chair agreed that the Clerk would provide contact details for local Members.

  • How many Groundsmen do the Parish Council employ?

The Chair replied that there were currently only 2, as one had left. The Council had been filling this post using Agency staff. However, the post would be filled in the spring of the New Year.

  • It was suggested that the Parish Council might consider updating the website – Willington Parish Council was given as an example of good practice.
  • Why were names not included in the Minutes, when recording public speaking, as a resolution had been passed to include them.

The Chair replied that this would be raised with the Clerk.

  • Why were the payments for the van lease not included in the accounts presented to the Meeting?

It was agreed to provide a response directly to the Resident.

 

Minute Number 2103/17/B – Police Representatives Report

 

There were no Police Representatives present at the meeting and there was nothing to report.

 

Minute Number 2104/17/C – District Council Representatives Report

 

Apologies were received and accepted from Cllr Billings.

 

Cllr Plenderleith gave her report as follows:

  • The extreme pruning at The Greenway had been assessed, and would be tidied up. Further action was being considered.
  • The burning of waste at Blakelow Farm was put out with specialist equipment, and the Environment Agency had been asked to investigate.
  • Further to St Modwen withdrawing their over-flow car park for the Play Centre, further negotiations were taking place.
  • St Modwen would be submitting a further planning application in 2018. An update would be provided when further information was available.

 

 

Cllr Billings wasn’t present at the meeting, but had forwarded a report as follows:

  • The Scrutiny Committee were looking at street scene and waste cleansing. Further to a visit at North Warwickshire Borough Council, they would be reporting on sharing the best practice currently in place in Warwickshire.
  • The next Safer Neighbourhood Meeting would take place on January 23rd 2018 at Hilton Village Hall. There would be consultation regarding the format of future Meetings and the potential to merge Safer Neighbourhood Meetings and Area Forums.
  • Details were provided on Christmas waste collections.

 

Minute Number 2105/17/D – County Council Representatives Report

 

Cllr Patten gave her report as follows:

  • She had taken up the matter of the entrance to Witham Close with the Highways Officer at DCC and was still awaiting an update as there appeared to be some confusion as to the ownership of land.
  • The traffic calming at Main Street had been ordered and should be completed before April 2018.
  • A cultivation license had been granted for Crofts Farm. Hilton Party in the Park had agreed to fund trees etc. for this site.
  • It had been requested that the speed limit be reduced on Derby Road, following consultation on the proposed housing development. This was to be supported by the police.
  • Investigation into the bus shelter issue was ongoing.

 

  1. Minute Number 2106/17 – Chairpersons Report

 

The Chair gave his report as follows

  • The Rotary Club had been round the Village with Santa, which was well supported.
  • The Christmas tree light switch-on was a very successful event with an excellent turn out.

 

  1. Minute Number 2107/17 – To confirm the minutes of the monthly minutes of the Hilton Parish Council Meeting held on 29th November 2017

 

Resolved: The Minutes of the Hilton Parish Council Meeting held on Wednesday 29th November 2017, were approved and signed as a true record.

 

  1. Minute Number 2108/17 – Neighbourhood Development Planning – Cllr Cuddington & Cllr Brundish

 

The Launch Meeting would take place on 24th January 2018 at 7.00 pm, at the School. Leaflets would be delivered in the Parish Magazine. A grant application had been submitted, and the Designated Area consultation was for 6 weeks, details of which would be on the SDDC website.

 

  1. Minute Number 2109/17 – Reports from Councillors that have attended any other Meetings.
  • Etwall Area Meeting & Safer Neighbourhoods – The Chair and Vice Chair

The next Meeting would take place on 23rd January 2018, as previously reported.

 

  • Toyota Liaison – The Chair and Vice Chair

The next meeting will be held in February 2018.

 

  • The Mease Management Committee – Cllr Brundish

There was nothing to report

 

  • Marston on Dove Relief in Need Charity – To nominate a representative as required

There was nothing to report

 

  • Hilton Dog Walking Group – To nominate a representative as required

There was nothing to report

 

  • Flood Liaison – To nominate a representative as required

There was nothing to report

 

  • DCC – Parish and Town Liaison Forum – To nominate a representative as required

There was nothing to report

 

  • SDDC – Joint Meetings with Parish Councils – To nominate a representative as required

There was nothing to report

 

  • EMIP updates

There was nothing to report

 

  • Party on the Park

There was nothing to report

 

  1. Minute Number 2110/17 – Clerk’s Reports

 

The Locum Clerk reported that it was the responsibility of all Councillors to ensure that their Declaration of Interest forms were up to date. Failure to complete these forms may lead to accusations of impropriety and the failure to disclose a Disclosable Pecuniary Interest (DPI) was a criminal offence.

 

  1. Minute Number 2111/17 – Derbyshire Association of Local Councils

 

Resolved: Hilton Parish Council noted the following information:

 

  • Increase in DALC and NALC Subscription Fees for 2018/19

 

  1. Minute Number 2112/17 – Finance

 

Resolved: Hilton Parish Council approved the following payments including the additions of cheque numbers 003215 to 003219 inclusive:

 

  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003215 Hilton Primary School Room Hire HNDP Group 45.00  
003216 Hilton Village Hall Room Hire – Parish Council and NDP Group and Electricity sub meter 264.10  
003217 Warwick Directories Ltd Leaflets HNDP Group 204.00  
003218 Viking Colour and Black Ink, Toners and Paper 575.74  
003219 Sterilising Services Ltd Annual Legionella Checks – Office and Pavillion 376.15  

 

Resolved: Hilton Parish Council approved the following payments:

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003220 for the Inland Revenue.

Description                                                                                                              Amount        

Salaries, Tax NICs, Expenses etc                                                                         £6,094.36

NEST Staff Pension                                                                                                 £457.44

 

  1. Minute Number 2113/17 – Items for Information

 

Resolved: Hilton Parish Council noted the following information:

  1. Thank you card from Diggers Gardening Club, Hilton Primary School
  2. Email from Egginton PC canvassing support for improvements at A5132, Carriers Road crossroads
  3. Update on unauthorised tree felling at The Greenway
  4. Christmas Greetings from the Chairman and Consort of South Derbyshire District Council
  5. Area Forum and Safer Neigbourhood Meeting Dates Jan/Feb 2018
  6. Neighbourhood Plan Steering Group Minutes December 2017
  7. Minutes of Don Amott Memorial Hall, Hilton
  8. Update on Hilton Village Hall Play Area Repairs

 

  1. Minute Number 2114/17 – Planning Matters for Decision

 

  1. 9/2017/1232 5 TALBOT MEADOWS HILTON DERBY DE65 5JS THE ERECTION OF A FENCE TO 1.8M HIGH (AMENDED SCHEME TO PREVIOUSLY APPROVED 9/2017/0205)

Resolved: Hilton Parish Council supported this application.

 

  1. 9/2017/1293 LAND AT SK2430 7995 DERBY ROAD HILTON DERBY OUTLINE APPLICATION (ALL MATTERS EXCEPT FOR ACCESS TO BE RESERVED) FOR THE RESIDENTIAL DEVELOPMENT OF UP TO 45 DWELLINGS TOGETHER WITH OPEN SPACE AND LANDSCAPING

Resolved: That an extension to the consultation period for this application be requested, to allow Councillors to consider a response. If an extension is not permitted, the Clerk, in consultation with the Chair, prepare and submit an objection on the same grounds as that given for recent applications at The Mandarin, The Mease and comments from the Public Meeting. 

 

  1. 9/2017/1242 8 TALBOT MEADOWS HILTON DERBY DE65 5JS RETROSPECTIVE APPLICATION FOR THE REPOSITIONING OF FENCE ADJACENT TO THE HIGHWAY

Resolved: Hilton Parish Council had no objections to the above planning application.

 

  1. Minute Number 2115/17 – Date of the next meeting

 

Resolved: The date of the next Hilton Parish Council Meeting was 31st January 2018 at Hilton Village Hall commencing at 7pm for the monthly meeting of Hilton Parish Council.

 

The Meeting closed at 8.00 pm.

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