For a PDF version of the agenda click here: Agenda_2017_07

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 18.07.2017

You are summoned to attend the Monthly Meeting of Hilton Parish Council to be held at 7pm on Wednesday 26th July 2017 at Hilton Village Hall.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.

 

  1. Members must ensure that they complete the Declaration of Members Interest sheet prior to the start of the meeting and must indicate the action to be taken (ie to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item).
  2. Where a member indicates that they have a pecuniary interest, but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

 

  1. Public Speaking.

 

  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda. Where a member indicates they have a prejudicial interest, but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) below. (If the item to which representations or comments were made by a Member is on the Agenda the Member must declare that interest again and withdraw from the meeting during consideration of that item).

 

  1. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.

  1. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

 

  1. Chairpersons Report

 

 

  1. To confirm the minutes of the Annual/Monthly minutes of the Hilton Parish Council Meeting held on 28th June 2017.

 

  1. Committee Reports

 

  1. Community Services – To be discussed in the full Parish Council Meeting
  • Community Information and Publicity.

 

  1. Finance – All Councillors and the Clerk to Hilton Parish Council to sit on this committee

 

  • Fees for the use of Parish Council Facilities
  • Suggested Amount of Annual Precept
  • Regular Scrutiny of the Accounts
  • Audit of the end of year Financial Accounts

 

  1. Environment and Green Space To be discussed in the full Parish Council Meeting

 

  • Maintenance of Public Footpaths, Cycle Paths, Greenway, Verges, Open Space, Trees and Hedges
  • Environmental Issues
  • Recycling Facilities
  • Dog and Litter Bin Provisions
  • Groundsman/Lengthsman’s Report

 

  1. Village Infrastructure – To be discussed in the full Parish Council meeting

 

  • Planning matters including the Village Plan
  • New Road Adoptions
  • Traffic Management and Parking
  • Street Lighting
  • Public Transport Provision

 

  1. Recreation and Leisure – To be discussed in the full Parish Council meeting

 

  • Provision and maintenance of sport and leisure facilities, Parish Council Office and Garages
  • Children play equipment
  • Parish Council owned Parks and Landscaping

 

  1. Reports from Councillors that have attended any other Meetings.
  • Etwall Area Meeting & Safer Neighbourhoods – The Chair and Vice Chair
  • Toyota Liaison – The Chair and Vice Chair
  • The Mease Management Committee – Cllr Brundish
  • Marston on Dove Relief in Need Charity – To nominate a representative as required
  • Hilton Dog Walking Group – To nominate a representative as required
  • Flood Liaison – To nominate a representative as required
  • DCC – Parish and Town Liaison Forum – To nominate a representative as required
    1. Next meeting 21.2017 at County Hall, Matlock commencing from 6pm to 8pm
  • SDDC – Joint Meetings with Parish Councils – To nominate a representative as required
  • EMIP updates
  • Party on the Park

 

  1. Clerk’s Reports

 

  1. Request for Hilton Parish Council to lease the Memorial Meadow on a long-term Lease Agreement – Previously reported under minute number 1130/17, 1149/17, 1171/17, 1196/17, 2014/17
  2. Main Street – Petition update to urge DCC to make road safety improvements – Previously reported under minute number 1196/17, 2014/17
  3. Neighbourhood Planning – Previously reported under minute number 1149/17, 1171/17, 1196/17, 2014/17
  4. Replacement of the Village Clock – Previously reported under minute number 2014/17
  5. South Derbyshire Planning Consultation held on 29.06.2017 update and the Parish councils Response – Previously reported under minute number 2014/17
  6. SDDC – Consultation on the main modifications to South Derbyshire Submission of the Local Plan Part 2
  7. Hilton Teenager letter – request for Basketball Court/Hoop
  8. To look at the Policy on reply all to emails
  9. To look at making the agenda shorter
  10. Allotment update
  11. Hilton Cricket Club update
  12. Nature Area Bottom of Back Lane Football Pitches outcome of investigation after the tree cutting work

 

  1. Derbyshire Association of Local Councils

 

There is nothing to report.

 

  1. Finance
  1. Accounts for Payment.

 

CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003148 Hilton Village Hall Room Hire 39.76
003149 SDDC Collection of Sharpe’s Box 15.00
003150 Cancelled
003151 Heritage Wood Ltd Replacement of damaged plaque 50.00
003154 Aucuba Landscapes Ltd Maintenance Village Hall Site 467.38
003155 Viking Stationery, T roll, Forecourt Roll and Holder 143.83
CARD Garden King Plants for the plated areas 60.00

 

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003153 for the Inland Revenue.

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Expenses etc                                                                                   £7,801.72

NEST Staff Pension                                                                                                                                                                                                                                                                  £588.72

  1. Unaudited Accounts from 01.04.2017 to 30.06.2017 for approval

 

Current Account                        24,654.09

Reserve Account                       16,512.03

Less unpresented Chq’s                        (5,794.28)

Total                                        35,371.84

 

Other Income:

 

Voucher Code Date Description Customer NET VAT Total
1 Football Pitch Hire 20/04/2017 Football Pitch Hire Name Removed 19.00 0.00 19.00
2 Football Pitch Hire 20/04/2017 Football Pitch Hire Hilton Athletic 23.00 0.00 23.00
3 Memorial Meadow 20/04/2017 Plaque, engraved & fitting Name Removed 75.00 0.00 75.00
4 Astro Turf Hire 20/04/2017 Astro Turf Hire Name Removed 50.00 0.00 50.00
5 Electricity 20/04/2017 Wayleave Western Power Distribution 8.05 0.00 8.05
6 Astro Turf Hire 04/05/2017 Astro Turf Hire Name Removed 333.00 0.00 333.00
7 Astro Turf Hire 04/05/2017 Astro Turf Hire KINGS HEAD FC 194.00 0.00 194.00
8 Precept 07/04/2017 Precept First Payment South Derbyshire District Council 105,674.00 0.00 105,674.00
9 Astro Turf Hire 18/04/2017 Astro Turf Hire Hilton Girls FC 137.00 0.00 137.00
10 Astro Turf Hire 24/04/2017 Astro Turf Hire Name Removed 100.00 0.00 100.00
11 Astro Turf Hire 12/05/2017 Astro Turf Hire Hilton Girls FC 112.00 0.00 112.00
12 Astro Turf Hire 12/05/2017 Astro Turf Hire Little Stars 2.00 0.00 2.00
13 Astro Turf Hire 15/05/2017 Astro Turf Hire Name Removed 75.00 0.00 75.00
14 Football Pitch Hire 15/05/2017 Football Pitch Hire Hilton Athletic 138.00 0.00 138.00
15 VAT Refund 26/05/2017 VAT Refund 2016/2017 HM Revenue and Customs 0.00 18,261.02 18,261.02
16 Astro Turf Hire 07/06/2017 Astro Turf Hire Little Stars 40.00 0.00 40.00
17 Football Pitch Hire 09/06/2017 Football Pitch Hire Hilton Old Talbot 173.00 0.00 173.00
18 Astro Turf Hire 30/06/2017 Astro Turf Hire Name Removed 100.00 0.00 100.00
19 Football Pitch Hire 12/06/2017 Football Pitch Hire Hilton Harriers 23.00 0.00 23.00
20 Astro Turf Hire 14/06/2017 Astro Turf Hire JOHN PORT OLD BOYS 50.00 0.00 50.00
21 Football Pitch Hire 15/06/2017 Football Pitch Hire AFC HILTON 74.00 0.00 74.00
22 Football Pitch Hire 20/06/2017 Football Pitch Hire AFC HILTON 67.00 0.00 67.00
23 Astro Turf Hire 21/06/2017 Astro Turf Hire Name Removed 50.00 0.00 50.00
24 Astro Turf Hire 21/06/2017 Astro Turf Hire KINGS HEAD FC 104.00 0.00 104.00
25 Astro Turf Hire 22/06/2017 Astro Turf Hire Name Removed 100.00 0.00 100.00

 

 

 

 

 

 

Other Expenditure:

 

Voucher Code Date Description Supplier NET VAT Total
54 Electricity 03/04/2017 Electricity – Back Lane Pavilion Eon 60.00 12.00 72.00
55 Electricity 03/04/2017 Electricity – office Eon 50.00 10.00 60.00
58 Van 18/04/2017 Fuel Brobot Petroleum Ltd 41.68 8.33 50.01
65 Van 27/04/2017 Van Insurance Swinton Insurance 274.77 0.00 274.77
66 Van 02/05/2017 Van Lease Agreement Toyota 199.37 39.87 239.24
67 Electricity 02/05/2017 Electricity – Back Lane Pavilion Eon 60.00 12.00 72.00
68 Electricity 02/05/2017 Electricity – office Eon 50.00 10.00 60.00
69 Memorial Meadow 03/05/2017 Fencing Poundstretcher Ltd 9.97 1.99 11.96
81 Van 30/05/2017 Van Insurance Swinton Insurance 274.77 0.00 274.77
82 Van 31/05/2017 Van Lease Agreement Toyota 199.37 39.87 239.24
83 Electricity 01/06/2017 Electricity – Back Lane Pavilion Eon 158.33 31.67 190.00
84 Electricity 01/06/2017 Electricity – office Eon 67.50 13.50 81.00
85 Telephone 05/06/2017 Telephone and Broadband British Telecommunications 198.05 39.61 237.66
91 Van 27/06/2017 Van Insurance Swinton Insurance 274.77 0.00 274.77
97 Van 30/06/2017 Van Lease Agreement Toyota 199.37 39.87 239.24
99 Van 14/06/2017 Fuel Brobot Petroleum Ltd 57.48 11.49 68.97

 

  1. Reallocation of £10,523.44 from the Tarmacking of the Car Park to the Adventure Play and Gym Equipment Budget as previously agreed.

 

  1. Items for Information

 

  1. SDDC – Press release –Explore and do more this summer
  2. SDDC – Summer Activities 2017
  3. SDDC – Press release – Discover flower power at Rosliston
  4. SDDC – Press release – Musical first for park
  5. SDDC – Press release – Great set celebrate anniversary
  6. What’s On in South Derbyshire Summer and Autumn 2017
  7. SDDC – Press release – Suspended jail term for HGV driver following 80-tonne fly-tip
  8. Clerks and Council Direct Magazine July 2017
  9. SDDC – Press release – New Chairman takes chains
  10. SDDC – Press release – Donation could save lives
  11. SDDC – Planning Consultation Session

 

  1. Planning Matters for Decision

 

  1. 9/2017/0714 29 WEST AVENUE HILTON DERBY DERBYSHIRE DE65 5FY THE ERECTION OF A DETACHED DOUBLE GARAGE WITH NEW ACCESS DRIVEWAY
  2. 9/2017/0642 41 NEW ROAD HILTON DERBY DERBYSHIRE DE65 5FH THE ERECTION OF SINGLE STOREY EXTENSIONS

 

  1. Planning Matters for Information

 

  1. 9/2017/0532 HOON RIDGE HOON LANE HILTON DERBY DERBYSHIRE DE65 5GA LISTED BUILDING CONSENT FOR IMPROVEMENTS TO LANDSCAPING IN CURTILAGE INCLUDING PAVING AND GRAVEL AND NEW PLANTING AS BOUNDARY TREATMENT – HAS BEEN GRANTED LISTED BUILDING CONSENT
  2. 9/2017/0529 H ARATE HOUSE EGGINTON ROAD HILTON DERBY DERBYSHIRE DE65 5FJ LISTED BUILDING CONSENT FOR THE DEMOLITION OF OUTBUILDINGS, THE ERECTION OF AN EXTENSION AND INTERNAL AND EXTERNAL ALTERATIONS – HAS BEEN GRANTED LISTED BUILDING CONSENT
  3. 9/2017/0528 HARGATE HOUSE EGGINTON ROAD HILTON DERBY DERBYSHIRE DE65 5FJ THE ERECTION OF AN EXTENSION AND EXTERNAL ALTERATIONS – HAS BEEN GRANTED
  4. 9/2017/0518 12 CHERRY TREE CLOSE HILTON DERBY DERBYSHIRE DE65 5FD THE ERECTION OF AN EXTENSION AND ALTERATIONS – HAS BEEN GRANTED
  5. 9/2017/0450 45 WILLOWFIELDS HILTON DERBY DERBYSHIRE DE65 5GU THE ERECTION OF EXTENSIONS AND THE REPOSITIONING OF BOUNDARY FENCE – HAS BEEN GRANTED

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Adventure Play Area and Gym Equipment – Contracts and Funding – Previously reported under minute number 1139/17, 1158/17, 1180/17, 2003/17, 2021/17

 

  1. Replacement of the Village Clock – Previously reported under minute number 2014/17

 

  1. Quotes/contract
  2. Sponsorship
  3. Memorial Clock

 

  1. Staff matters
    1. Staff Sickness
    2. Staff Cover
    3. Stress and/or Anxiety Policy, Risk Assessment, staff questionnaire and Return to Work form
    4. Pension Scheme Certification

 

  1. Date of the next meeting

 

The date of the next Hilton Parish Council Meeting is to be confirmed as 27th September 2017 at Hilton Village Hall commencing at 7pm for the monthly meeting of Hilton Parish Council.

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