For a PDF version of the agenda click here: Agenda_2017_05

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 22.05.2017

You are summoned to attend the Annual/Monthly Meeting of Hilton Parish Council to be held at 7pm on Wednesday 31st May 2017 at Hilton Village Hall.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

 

AGENDA

 

  1. Election of the Chairperson for the year 2017/2018, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests
  2. Election of the Vice Chairperson for the year 2017/2018, the completion of the Declaration of Acceptance of Office and any amendments to the Register of Members Interests
  3. To receive apologies for absence
  4. Variation of the Order of Business
  5. Declaration of Members’ Interests.

 

  1. Members must ensure that they complete the Declaration of Members Interest sheet prior to the start of the meeting and must indicate the action to be taken (ie to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item).
  2. Where a member indicates that they have a pecuniary interest, but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

  1. Public Speaking.

 

  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda. Where a member indicates they have a prejudicial interest, but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) below. (If the item to which representations or comments were made by a Member is on the Agenda the Member must declare that interest again and withdraw from the meeting during consideration of that item).

 

  1. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.

 

  1. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

 

  1. Chairpersons Report

 

  1. Election of Committees and Representatives to other Bodies for the year 2017/2018

 

Hilton Parish Council Committees:

  1. Community Services – Clerk recommendation to be discussed in full Council

 

  • Community Information and Publicity

 

  1. Finance – Clerk recommendation, all Councillors to sit on this Committee

 

  • Fees for the use of Parish Council Facilities
  • Allocation of Grant Funding to Local Organisations
  • Suggested Amount of Annual Precept
  • Regular Scrutiny of the Accounts
  • Audit of the end of year Financial Accounts

 

  1. Environment and Green Space – Clerk recommendation to be discussed in full Council

 

  • Maintenance of Public Footpaths, Cycle Paths, Greenway, Verges, Open Space, Trees and Hedges
  • Environmental Issues
  • Recycling Facilities
  • Dog and Litter Bin Provisions
  • Groundsman and Lengthsman’s Report

 

  1. Village Infrastructure – Clerk recommendation to be discussed in full Council

 

  • Planning matters including the Village Plan
  • New Road Adoptions
  • Traffic Management and Parking
  • Street Lighting
  • Public Transport Provision

 

  1. Recreation and Leisure – Clerk recommendation to be discussed in full Council

 

  • Provision and maintenance of sport and leisure facilities
  • Children play equipment
  • Parish Council owned Parks and Landscaping

 

Council representatives on outside bodies.

 

  • Etwall Area Meeting and Safer Neighbourhoods– Chair and Vice Chair to be confirmed
  • Toyota Liaison – Chair and Vice Chair to be confirmed
  • The Mease Management Committee – 1 member of Hilton Parish Council to be agreed
  • Marston on Dove Relief in Need Charity – Clerk recommendation to decide who will attend when required
  • Hilton Dog Walking Group – Clerk recommendation Hilton Dog Walking Group to send a report as required
  • Flood Liaison – Clerk recommendation to decide who will attend when required
  • DCC – Parish and Town Liaison Forum – Clerk recommendation to decide who will attend when required.
  • SDDC – Joint Meeting with Parish Councils – Clerk recommendation to decide who will attend when required.
  • EMIP Updates – Clerk recommendation was that they would send a report as required
  • Party on the Park – Clerk recommendation was that they would send a report as required.

 

  1. Completion of the Declaration of Acceptance of Office for all other Members of Hilton Parish Council and completion of any amendments to the Register of Members Interests.

 

  1. Adoption of the following Hilton Parish Council Policies and Procedures.
  1. Adoption of the Local Authority Code of Conduct for the year 2017/2018
  2. Adoption of the Financial Regulations for the year 2017/2018
  3. Adoption of the Internal Control Policy for the year 2017/2018
  4. Adoption of Hilton Parish Councils Standing Orders 2017/2018
  5. Adoption of the Complaints Procedure for the year 2017/2018
  6. Adoption of the H&S Policy Statement of Intent for the year 2017/2018
  7. Adoption of the Freedom of information Policy for handling requests and supporting information for the year 2017/2018
  8. Adoption of the Data Protection Policy for the year 2017/2018
  9. Adoption of the Recruitment, Selection, Equality and Diversity Policy for the year 2017/2018
  10. Adoption of the Information Security Policy for the year 2017/2018
  11. Adoption of the Internal Policy relating to the delivery of Services for the year 2017/2018
  12. Adoption of the Record Management Policy for the year 2017/2018
  13. Adoption of the Parish Council Risk Assessment system and supporting information for the year 2017/2018
  14. Adoption of the CCTV Policy and Procedure for the year 2017/2018
  15. Adoption of the Social Media Policy for 2017/2018
  16. Adoption on the Time Clock Procedure for 2017/2018
  17. Adoption of the Absence Management Policy for 2017/2018
  18. Procedure on Recording and Filming at Parish Council meetings for the year 2017/2018

 

  1. To confirm the minutes of the monthly minutes of the Hilton Parish Council Meeting held on 26th April 2017.

 

  1. Committee Reports

 

  1. Community Services
  • Community Information and Publicity.

 

  1. Finance

 

  • Fees for the use of Parish Council Facilities
  • Suggested Amount of Annual Precept
  • Regular Scrutiny of the Accounts
  • Audit of the end of year Financial Accounts

 

 

  1. Environment and Green Space

 

  • Maintenance of Public Footpaths, Cycle Paths, Greenway, Verges, Open Space, Trees and Hedges
  • Environmental Issues
  • Recycling Facilities
  • Dog and Litter Bin Provisions
  • Groundsman/Lengthsman’s Report

 

  1. Village Infrastructure

 

  • Planning matters including the Village Plan
  • New Road Adoptions
  • Traffic Management and Parking
  • Street Lighting
  • Public Transport Provision

 

  1. Recreation and Leisure

 

  • Provision and maintenance of sport and leisure facilities, Parish Council Office and Garages
  • Children play equipment
  • Parish Council owned Parks and Landscaping

 

  1. Reports from Councillors that have attended any other Meetings.
  • Etwall Area Meeting & Safer Neighbourhoods
  • Toyota Liaison
  • The Mease Management Committee
  • Marston on Dove Relief in Need Charity
  • Hilton Dog Walking Group
  • Flood Liaison
    1. Next Meeting to be held on 22.06.2017 commencing at 10am at The Council Chambers Swadlincote

 

  • DCC – Parish and Town Liaison Forum
  • SDDC – Joint Meetings with Parish Councils
  • EMIP updates
  • Party on the Park
    1. Permission from the Parish Council to place some light fairground rides on Parish Council Land.
    2. Permission to put a small inflatable go-kart track on the football pitch grass

 

  1. Clerk’s Reports

 

  1. Request for Hilton Parish Council to lease the Memorial Meadow on a long term Lease Agreement – Previously reported under minute number 1130/17, 1149/17, 1171/17
  2. Outcome of Meeting with Ian Hay – regarding a Neighbourhood Plan or Village Plan – Previously reported under minute number 1149/17, 1171/17
    1. Agreement required to either start the process to produce a Neighbourhood Plan or a Village Plan
    2. Approval for the Clerk to obtain the information required for Grant Funding to be obtained to start either the Neighbourhood Plan or Village Plan.
  • Approval for the Clerk to work with Ian Hey to designate the area for the Neighbourhood Plan anyway as no cost is attached to this.
  1. Approval for Hilton Parish Council to hold a public meeting to start and get a Working Party together to start the process of either a Neighbourhood Plan or Village Plan.
  2. Approval for Hilton Parish Council to pay the initial costs of room hire etc to start the process.

 

  1. Proposed Development Derby Road – Previously reported under minute number 1149/17, 1171/17
  2. Trent Barton Bus Company proposed changes, reply letter from Trent Barton and a request to install bus shelters at Marston Lane and Egginton Road stops – Previously reported under minute number 1149/17, 1171/17
  3. Proposal to Tarmac a section at Hilton Primary School including quote
  4. Network Rail proposal – re Hilton Level Crossing
  5. Hilton Footpath number 7 – Reported to DCC ref number 37002755
  6. Isis Way name change consultation
  7. Main Street – Petition to urge DCC to make road safety improvements

 

  1. Derbyshire Association of Local Councils

 

  1. DALC circular 6/2017
  • Devolution of Services to Parishes: What you need to consider
  • General Election and Purdah
  • Commission on the Future of Localism
  • Neighbourhood Plan Examiners set for new Guidance
  • Village of the Year 2017
  • Consultation on Park Runs

 

  1. DALC Circular 7/2017
  • DALC Spring Seminar Feedback
  • Transparency Fund – Small Councils (under £25,000 turnover)
  • New edition of Good Councillor Guide 2017
  • Updated Legal Topic Notes
  • Neighbourhood Planning Bill signed into law
  • HR News
  • Coaching sessions for councillor’s or clerks
  • NALC Star Council Award 2017
  • Grants and Funding Bulletin
  • FUNDING Derbyshire Environmental Trust (DET) funding
  • Rural Housing Week 2017
  • New rights of inspection of audited accounts
  • Insurance cover

 

  1. Finance
  1. Accounts for Payment.

 

CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003123 Atlow Contracting Ltd Car Park work – Cert 1 34,200.00 Road Traffic Act 1984 – Power to provide parking places for vehicles
003124 Atlow Contracting Ltd Car Park work – Cert 2 41,619.80 Road Traffic Act 1984 – Power to provide parking places for vehicles
003126 Hilton Village Hall Room Hire 39.76
003127 Aucuba Landscapes Ltd Maintenance 913.25

 

003128 Sterilizing Services Water Testing 68.39
003129 Pitchworks Ltd 1 Pair of goal nets for the Astro Turf 70.92
003130 APS Annual Maintenance and Service of the CCTV and office access control 626.40
003131 South Staffs Water Water charge Office and Back lane Pavilion 90.73
003132 Cromwell High Vis Coat, Refuse sacks, Line Marking Paint 191.76
003133 R Massey & Sons Karcher Window Vac, Pozi Screws, Pad Lock and 2 Stroke Oil 99.96
003134 Cromwell PPE 208.80
003135 The Society of Local Council Clerks Clerk Membership 119.34
Card Pond Stretcher Wood Fencing for Memorial Garden 11.96
Card T W Wholesale Heavy duty strong rubble sacks 10.80
Card Hatton Buildbase Spirit Level 6.00
Card Sainsbury’s Office Kettle 25.00

 

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003125 for the Inland Revenue.

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Expenses etc                                                                                   7,816.12

NEST Staff Pension                                                                                                      588.72

  1. Items for Information

 

  1. SDDC – Press release –Your Park, your fun at first ever Eureka
  2. SDDC – Press release – Parliamentary elections guide – make sure your voice is heard
  3. SDDC – Press release – Show your love for your local market this May
  4. Clerks and Council Direct Magazine – May 2017
  5. South Derbyshire Business Advisory Service – Thinking of starting a business, Sharpe’s Pottery 14.06.2017 5.30pm to 8pm
  6. Toyota Road to Success – Are you 16 to 25 yrd needing a step up – Tuesday 16.05.2017
  7. SDDC – Press release – Awareness week boost for Dementia Friendly Community bid
  8. SDDC – Press release – Progress on Top-class facility hailed
  9. Thank you letter from Hilton Village Hall in relation to the Parish Council Grant received to purchase a sweeping machine
  10. SDDC – Press release – Don’t delay when it comes to postal votes
  11. SDDC – Press release – Impressive offering for walking festival milestone year

 

  1. Planning Matters for Decision

 

  1. 9/2017/0529 – HARGATE HOUSE EGGINTON ROAD HILTON DERBY DERBYSHIRE DE65 5FJ – LISTED BUILDING CONSENT FOR THE DEMOLITION OF OUTBUILDINGS, THE ERECTION OF AN EXTENSION AND INTERNAL AND EXTERNAL ALTERATIONS
  2. 9/2017/0528 – HARGATE HOUSE EGGINTON ROAD HILTON DERBY DERBYSHIRE DE65 5FJ – THE ERECTION OF AN EXTENSION AND EXTERNAL ALTERATIONS
  3. 9/2017/0510 – 3 CALDER CLOSE HILTON DERBY DERBYSHIRE DE65 5HR – THE ERECTION OF AN EXTENSION
  4. 9/2017/0450 – 45 WILLOWFIELDS HILTON DERBY DERBYSHIRE DE65 5GU – THE ERECTION OF EXTENSIONS AND THE REPOSITIONING OF BOUNDARY FENCE
  5. 9/2017/0380 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – PRIOR NOTIFICATION FOR CHANGE OF USE FROM AGRICULTURAL BUILDINGS TO DWELLING HOUSE
  6. 9/2017/0375 – FOLLYFOOT FARM SUTTON LANE HILTON DERBY DERBYSHIRE DE65 5FE – DEMOLITION OF EXISTING BUILDING, ERECTION OF WORKSHOP WITH ASSOCIATED ACCESS TRACK
  7. 9/2017/0372 – PART OF HILTON DEPOT SITE LAND SOUTH OF THE MEASE HILTON DERBY DERBYSHIRE DE65 5FJ – APPLICATION FOR APPROVAL OF RESERVED MATTERS FOLLOWING OUTLINE PLANNING PERMISSION REF.9/2013/1044. APPLICATION FOR THE ERECTION OF 1,180 SQM B2 and B8 FLOORSPACE (MATTERS OF APPEARANCE, LANDSCAPING, LAYOUT AND SCALE SUBMITTED FOR APPROVAL)

 

  1. Planning Matters for Information

 

  1. 9/2017/0315 – 11 WINDERMERE DRIVE HILTON DERBY DERBYSHIRE DE65 5LN – PRIOR NOTIFICATION OF A LARGER HOUSEHOLD EXTENSION WITH EAVES OF 2.6 METRES, OVERALL MAXIMUM HEIGHT OF 3.765 METRES EXTENDING 4.5 METRES FROM THE REAR WALL – HAS BEEN GRANTED
  2. 9/2017/0236 – 24 LANCASTER DRIVE HILTON DERBY DERBYSHIRE DE65 5JQ – THE ERECTION OF AN EXTENSION – HAS BEEN GRANTED

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Adventure Play Area and Gym Equipment – Contracts and Funding – Previously reported under minute number 1139/17, 1158/17, 1180/17

 

  1. Date of the next meeting

 

The date of the next Hilton Parish Council Meeting is to be confirmed as 28th June 2017 at Hilton Village Hall commencing at 7pm for the monthly meeting of Hilton Parish Council.

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