Hilton Parish Council
PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR
Tel: Office 01283 730969
Email: clerk@hiltonparishcouncil.org.uk
Website: www.hiltonparishcouncil.org.uk
Date: 10.12.2018
You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 19th December 2018 at Hilton Village Hall.

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

Yours sincerely

CM Orme

Mrs Clare Orme
Clerk to Hilton Parish Council

AGENDA
1. To receive apologies for absence
2. Co-option of a Parish Councillor – Steven Pardner
3. Variation of the Order of Business

4. Declaration of Members’ Interests.
a) Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
b) To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

5. Public Speaking.
a) At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
c) Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

6. Chairpersons Report

7. To confirm the minutes of the Hilton Parish Council Meeting held on 24th October 2018.

8. Clerk’s Reports
a) Update on the Village Clock and Approval of the Annual Service Agreement – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
b) Approval to purchase a desk top computer with antivirus package and office system for the Admin Assistant – Previously reported under minute number 2784/18, 2798/18
c) Update Memorial Meadow transfer of land or a long-term lease agreement – Previously reported under minute number 2784/18, 2798/18
d) Tree Report and felling of the Ash Tree on the back Lane Field – Previously reported under minute number 2784/18, 2798/18
e) Self-close gate cost to replace £1,535.00 ex VAT – Village Green Childrens Play Area on Main Street – Previously Reported under minute number 2798/18
f) Zurich Risk Assessment Report Hilton Village Hall Site – Email from SDDC 09.11.2018
g) Updated on the CCTV repairs – Previously reported under minute number 2798/18
h) SDDC – Free trees Rosliston Forestry Centre on 29.11.2018
i) SDDC – Community Payback work for the winter months, including path clearance, litter picking, indoor decorating
j) Directory of where defibrillators are in the village and what geographical area they cover
k) Request from Hilton Cricket Club for Hilton Parish Council to be involved in a series of world cup themed events between 7th and 9th June 2019 to celebrate the Cricket World Cup coming to England to make it a real community event
l) Parish Council small grant scheme and advertising
m) Ratification – Donation of £30.00 gift card section 137 for the raffle at the Christmas Fayre
n) Approval for Party on the Park to be held on 06.07.2019 – approval to use the Back Lane Field, Astro Turf, The Parish Council Car Park and the area around the Skate Park
o) Insurance Cover for the Christmas Tree on Roma’s Garden for Party on the park – Parish Council insurance does not cover this
p) Confirmation that the Councils Insurance has been updated to include the Village Clock
q) Request from Hatton PC to join forces to tackle Dog Fouling – Would the Parish Council be willing to contribute towards the cost of 40 posters
r) Permission to use the Back Lane Field for free of charge boot camp sessions
s) Hilton Youth Group Grant £318.00 given on 25.07.2018 spend to date £225.00. They would like permission to retain the difference and would ask the Council to confirm if this still needs to be spent on transport and by July 2019.

9. Planning & Highways Committee – Cllr Cooper, Cllr Smith and Cllr Cuddington
a) SDDC – Consultation: draft Local Green Spaces Plan consultation from 08.10.2018 to 5pm on 19.11.2018 – ratification of comments submitted on 16.11.2018 as per the Clerks emails

10. Other Planning Matters for Decision
There is nothing to report.

11. Engagement Committee – Cllr Hudson, Cllr Darlington, Cllr Johnson-Beale, Cllr Cuddington
a) Update and ratification on spend as per complete budget of £250.00 – £236.80 spent inc. VAT

12. Neighbourhood Development Planning – Cllr Cuddington
a) Minutes of the meeting held on 12.11.2018
b) Minutes of the meeting held on 10.12.2018
c) Traffic Survey update – Cllr Cuddington

13. Reports from Councillors that have attended any other Meetings.
a) Minutes of The Mease Management Committee Meeting held on 03.11.2018
b) Letter received from The Police & Crime Commissioner in relation to the state of The Mease car park and the height barrier signage
c) Update from The Mease Committee re item b above

14. Derbyshire Association of Local Councils

a) DALC Circular 15/2018
• DALC Spring Seminar 2019
• Clerk Essential Training – 10 January 2019 – 10am – 12.30pm, Cromford
• General Power of Competence Update
• Exemption of Public Toilets from Business Rates – Support requested
• Subscription fees 2019/20
• Latest Guidance on Accessibility to Websites and Mobile Devices
• NALC Digital Mapping Toolkit
• Weather Ready

15. Finance
a) Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
AUGUST 2018
003356 Western Power Connection of Village Clock 508.38
003357 Gordon Brown Law Firm Legal Fees 1440.00
003358 Zurich Municipal Van Insurance 628.30
003359 Rainbow Waste Management Co Ltd Waste Collection x 3 bins 172.80
003360 Aucuba Landscapes Ltd Ground maintenance – Spiking of Pitches, Roma’s Garden and The Village Green.
457.92
003361 Cromwell Refuse sacks and winter gloves 124.71
003362 R Massey and Son Ltd Combo Locks x 3 109.97
003363 Cancelled
003364 B Wood Interim Audit 2018/2019 106.20
003365 Heritage Wood Plaque 50.00
003366 Sterilizing Services Ltd Water Testing September & October 136.78
003367 Aucuba Landscapes Ltd Maintenance VH Site 479.99
003368 Hilton Village Hall Room Hire 23.86
003370 R Darlington Rose Petals, napkins, paper plates and cups for Remembrance event 113.98
003371 G Rice Website/email hosting and maintenance 50.00
003372 Heritage Wood Plaque 50.00
003373 Yee Group Ltd Fire Extinguisher Service Office 60.60
003374 Aucuba Landscapes Maintenance 190.66
003375 Hilton Village Hall Room Hire 39.76
003376 E Johnson Beale Expenses 30.00
003377 Yee Group Ltd Fire Extinguishers/fire blanket Garage and Back Lane Pavilion 167.82
003378 Fairview Arborist Tree work 250.00
003380 Rainbow Waste Waste Collection 172.80
003381 Sterilizing Services Ltd Water Testing 376.15
003382 Cromwell Hedge Shears, loppers, overshoes, bleach 79.21

b) Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003369 for the Inland Revenue
November 2018
Description Amount
Salaries, Tax NICs, Redundancy, Expenses etc £7,697.50
NEST Staff Pension £560.62

c) Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003379 for the Inland Revenue
December 2018
Description Amount
Salaries, Tax NICs, Redundancy, Expenses etc £7,313.92
NEST Staff Pension £560.62

d) Completion of the limited assurance review for the year ending 31.03.2018
i. External Auditors Report – Agency Staff Costs to be coded to Other Payments and not Staff Costs – DALC are taking this up with PKJ Littlejohn LLP
1. Approval to recalculate the figures on the Annual return as per the External Auditors report as at 31.03.2018 and put the figures as advised on the annual return for 2018/2019
2. Approval to code in the accounts as now for transparency but code the correct figures in the annual return as advised by the External Auditor.

ii. Approval of the Internal Auditors Report – 07.11.2018

iii. Approval to increase the Clerks delegated powers from £500.00 back to £1,000.00 ex vat

16. Items for Information
a) Clerk and Council Direct Magazine – November 2018
b) SDDC – Press release – Hundreds of Opportunities up for grabs at Skills Festival
c) SDDC – Press release – South Derbyshire rubs shoulders with global powerhouses after winning an international award
d) DCC – Applying for your child’s infant and primary school places 2019/2020 – a summary
e) SDDC – Press release – Switch-on of the Christmas Lights – Friday 30.11.2018, Swadlincote Town Centre
f) SDDC – Child Sexual Exploitation, Modern Slavery and Human Trafficking poster
g) SDDC – Press release – Christmas Hamper appeal to help those in need
h) SDDC – Press release – First spade in the ground at the new Council housing site
i) SDDC – Press release – South Derbyshire to mark the centenary of World War One
j) SDDC – Press release – And the winner is…… Sporting heroes crowned at award ceremony
k) Thank you letter from Burton Soup Kitchen for donations of Groceries and toiletries from the Big Poppy Food Appeal
l) SDDC – Press release – Businesses encouraged to be part of small business Saturday
m) SDDC – Press release – Permanent tribute unveiled for suffragette and rebel
n) SDDC – Press release – Countdown to the spectacular Swadlincote Christmas Lights Switch On
o) Derbyshire Police & Crime Commissioner – Information for non-statutory and constituted organisations and groups in Derbyshire – Grants of up to £25k closing date 30.11.2018
p) SDDC – Press Release – Man from Willington given a four-year Criminal Behaviour Order for sending abusive emails and posting on Social Media to Councillors, Parish Clerks and District and County employees
q) Personal Advice and Solutions Ltd – Does the use it or lose it principal apply to Annual Leave Entitlement
r) Yee Group – Fire Extinguisher Maintenance Certificate
s) SDDC – Press release – Community Partnership Scheme Grants still up for grabs

17. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18, 2268/18, 2789/18, 3008/18 – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual. – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

18. Grounds Maintenance and Hedge Cutting Contract – Previously reported under minute number 2790/18, 3009/18 – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

19. Responses to emails received from residents – Local Government Act 1972 Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual.

20. Scout Lease Agreement and proposed extension – Previously reported under minute number 3010/18 – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

21. Staff Matters – Local Government Act 1972 Schedule 12 a – Information relating to any individual. 2. Information which is likely to reveal the identity of an individual.

a) Staff Pensions – increases as of 06.04.2019
b) Staff Pension – Approval Pension Scheme Certification 2018
c) Resignation and replacement of a member of staff

22. NPSG Committee – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of individuals. – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
a) Potential Data Breach reported to the ICO 30.11.2018 and the outcome
b) Constitution of the Steering Group Committee, the Terms of Reference and Parish Council Policies and Procedures
23. Apology to the Chair – Code of Conduct outcome – Agreed with the Monitoring Officer

24. Date of the next meeting
a) The date, time and venue of the Finance Committee Meeting (Budget and Precept Setting) to be agreed in January 2019
b) The date of the next monthly Hilton Parish Council Meeting to be confirmed as 30th January 2019 at Hilton Village Hall commencing at 7pm.

For a PDF version of the agenda click here: Agenda_2018_11

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 19.11.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 28th November 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Co-option of a Parish Councillor – Steven Pardner
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 24th October 2018.

 

  1. Clerk’s Reports
  1. Update on the Village Clock – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
  2. Approval to purchase a desk top computer with antivirus package and office system for the Admin Assistant – Previously reported under minute number 2784/18, 2798/18
  3. Update Memorial Meadow transfer of land or a long-term lease agreement – Previously reported under minute number 2784/18, 2798/18
  4. Tree Report and work required and the authorised felling of an Ash Tree on the back Lane Field to be revisited in light of new information – Previously reported under minute number 2784/18, 2798/18
  5. Self-close gate cost to replace £1,535.00 ex VAT – Village Green Childrens Play Area on Main Street – Previously Reported under minute number 2798/18
  6. Zurich Risk Assessment Report Hilton Village Hall Site – Email from SDDC 09.11.2018
  7. Updated on the CCTV repairs – Previously reported under minute number 2798/18
  8. SDDC – Free trees to be collected from Rosliston Forestry Centre on 29.11.2018
  9. SDDC – Community Payback work for the winter months, including path clearance, litter picking, indoor decorating
  10. Directory of where defibrillators are in the village and what geographical area they cover
  11. Request from Hilton Cricket Club for Hilton Parish Council to be involved in a series of world cup themed events between 7th and 9th June 2019 to celebrate the Cricket World Cup coming to England to make it a real community event
  12. Approval does Hilton Parish Council want to put on a community Firework Display in November 2019
  13. Parish Council small grant scheme and advertising
  14. Request from PTFA – Donation of £30.00 gift card for the raffle at the Christmas Fayre
  15. Approval for Party on the Park to be held on 06.07.2019 – approval to use the Back Lane Field, Astro Turf, The Parish Council Car Park and the area around the Skate Park
  16. Insurance Cover for the Christmas Tree on Roma’s Garden for Party on the park – Parish Council insurance does not cover this
  17. Confirmation that the Councils Insurance has been updated to include the Village Clock
  18. Request from Hatton PC to join forces to tackle Dog Fouling – Would the Parish Council be willing to contribute towards the cost of 40 posters

 

  1. Planning & Highways Committee – Cllr Cooper, Cllr Smith and Cllr Cuddington
  1. SDDC – Consultation: draft Local Green Spaces Plan consultation from 08.10.2018 to 5pm on 19.11.2018 – ratification of comments submitted on 16.11.2018 as per the Clerks emails

 

  1. Other Planning Matters for Decision
  1. 9/2018/0979 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – CHANGE OF USE FROM FORMER AGRICULTURAL BUILDINGS TO TWO DWELLINGHOUSES (USE CLASS C3) ALONG WITH CHANGE OF USE OF LAND TO PROVIDE AS DOMESTIC GARDENS – Extension to comment requested on 05.11.2018 but no response received from SDDC

 

  1. Engagement Committee – Cllr Hudson, Cllr Darlington, Cllr Johnson-Beale, Cllr Cuddington
  1. Big Red Poppy & Remembrance Day Event – Previously reported under minute number 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
  2. Update and ratification on spend as per complete budget of £250.00 – £236.80 spent inc. VAT
  3. New website
  4. Parish Forum to be held on 06.12.2018 at 7.30pm to 9pm, Hilton Village Hall – Which Councillors will be in attendance (minimum 2 Councillors)
  5. Parish Forum to be held on 19.12.2018 at 6.30pm to 7pm for mince pies – Which Councillors will be in attendance. (minimum 2 Councillors)

 

  1. Neighbourhood Development PlanningCllr Cuddington
  1. Minutes of the meeting held on 12.11.2018
  2. Traffic Survey update – Cllr Cuddington
  3. Group not currently constituted properly – approval of other Councillors to sit on the Neighbourhood Planning Group as per the Terms of Reference

 

  1. Reports from Councillors that have attended any other Meetings.
  1. Minutes of The Mease Management Committee Meeting held on 03.11.2018
  2. Next meeting of The Mease Management Committee Saturday 15.12.2018 at 10.30am at The Mease
  3. Letter received from The Police & Crime Commissioner in relation to the state of The Mease car park and the height barrier signage

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 15/2018
  • DALC Spring Seminar 2019
  • Clerk Essential Training – 10 January 2019 – 10am – 12.30pm, Cromford
  • General Power of Competence Update
  • Exemption of Public Toilets from Business Rates – Support requested
  • Subscription fees 2019/20
  • Latest Guidance on Accessibility to Websites and Mobile Devices
  • NALC Digital Mapping Toolkit
  • Weather Ready

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
AUGUST 2018        
003356 Western Power Connection of Village Clock 508.38  
003357 Gordon Brown Law Firm Legal Fees 1440.00  
003358 Zurich Municipal Van Insurance 628.30  
003359 Rainbow Waste Management Co Ltd Waste Collection x 3 bins 172.80  
003360 Aucuba Landscapes Ltd Ground maintenance – Spiking of Pitches, Roma’s Garden and The Village Green.

 

457.92  
003361 Cromwell Refuse sacks and winter gloves 124.71  
003362 R Massey and Son Ltd Combo Locks x 3 109.97  
003363 Cancelled      
003364 B Wood Interim Audit 2018/2019 106.20  
003365 Heritage Wood Plaque 50.00  
003366 Sterilizing Services Ltd Water Testing September & October 136.78  
003367 Aucuba Landscapes Ltd Maintenance VH Site 479.99  
003368 Hilton Village Hall Room Hire 23.86  
003370 R Darlington Rose Petals, napkins, paper plates and cups for Remembrance event 113.98  
003371 G Rice Website/email hosting and maintenance 50.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003369 for the Inland Revenue

Description                                                                                                                  Amount

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £7,697.50

NEST Staff Pension                                                                                                       £560.62

 

  1. Completion of the limited assurance review for the year ending 31.03.2018
    1. External Auditors Report – Agency Staff Costs to be coded to Other Payments and not Staff Costs – DALC are taking this up with PKJ Littlejohn LLP
      1. Approval to recalculate the figures on the Annual return as per the External Auditors report as at 31.03.2018 and put the figures as advised on the annual return for 2018/2019
      2. Approval to code in the accounts as now for transparency but coad the correct figures to the annual return as advised by the External Auditor.

 

  1. Approval of the Internal Auditors Report – 07.11.2018

 

  • Approval to increase the Clerks delegated powers from £500.00 back to £1,000.00 ex vat

 

  1. Items for Information
  1. Clerk and Council Direct Magazine – November 2018
  2. SDDC – Press release – Hundreds of Opportunities up for grabs at Skills Festival
  3. SDDC – Press release – South Derbyshire rubs shoulders with global powerhouses after winning an international award
  4. DCC – Applying for your child’s infant and primary school places 2019/2020 – a summary
  5. SDDC – Press release – Switch-on of the Christmas Lights – Friday 30.11.2018, Swadlincote Town Centre
  6. SDDC – Child Sexual Exploitation, Modern Slavery and Human Trafficking poster
  7. SDDC – Press release – Christmas Hamper appeal to help those in need
  8. SDDC – Press release – First spade in the ground at the new Council housing site
  9. SDDC – Press release – South Derbyshire to mark the centenary of World War One
  10. SDDC – Press release – And the winner is…… Sporting heroes crowned at award ceremony
  11. Thank you letter from Burton Soup Kitchen for donations of Groceries and toiletries from the Big Poppy Food Appeal
  12. SDDC – Press release – Businesses encouraged to be part of small business Saturday
  13. SDDC – Press release – Permanent tribute unveiled for suffragette and rebel
  14. SDDC – Press release – Countdown to the spectacular Swadlincote Christmas Lights Switch On

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18, 2268/18, 2789/18, 3008/18

 

  1. Grounds Maintenance and Hedge Cutting Contract – Previously reported under minute number 2790/18, 3009/18

 

  1. 11 emails received from a resident – content and replies

 

  1. Scout Lease Agreement and proposed extension – Previously reported under minute number 3010/18

 

  1. Staff Matters

 

  1. Staff Pensions – increases as of 06.04.2019
  2. Staff Pension – Approval Pension Scheme Certification 2018
  3. Resignation and replacement of a member of staff

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 19th December 2018 2018 at Hilton Village Hall commencing at 7pm.

For a PDF version of the agenda click here: Agenda_2018_10

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 15.10.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 24th October 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_10ENG

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 28.09.2018

You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 3rd October 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Election of Vice-Chairperson
  2. Approval of the minutes of the meeting held on 05.09.2018
  3. Communication
  1. Confirmation of which Councillor will attend Coffee Morning dates agreed at the previous meeting
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups
  4. Cllrs walkabout update
  5. Update Collaboration between the Big Red Poppy Campaign and the World Food Day
  6. Community Involvement Scheme
  7. Snow Warden Scheme 2018
  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.
  2. Website production
  3. Date of the next Hilton Parish Council Engagement Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

For a PDF version of the agenda click here: Agenda_2018_09

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 26th September 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_09ENG

Hilton Parish Council
PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR
Tel: Office 01283 730969
Email: clerk@hiltonparishcouncil.org.uk
Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018
You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council
to be held at 7pm on Wednesday 05 September 2018 at the Hilton Parish Council Office, Hilton
Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.
Yours sincerely
CM Orme
Mrs Clare Orme
Clerk to Hilton Parish Council


AGENDA
1. Election of Chairperson
2. To receive apologies for absence
3. Variation of the Order of Business
4. Declaration of Members’ Interests.
a) Register of Interests: Councillors are reminded of the need to update their Register of
Members Interests Forms
b) To declare any Personal and Prejudicial Interest in items on the agenda and their nature.
(Councillors with a Prejudicial Interest must leave the room at the relevant items). Where
a member indicates they have a prejudicial interest but wish to make representation
regarding the item before leaving the meeting, those representations must be made
under item (c) Public Speaking below.
5. Public Speaking.
a) At the start of the meeting a period of not more than fifteen minutes will be made
available for members of the public and members of the Council to comment on any
matter already on the agenda.
b) If the Police Liaison Officer, a County Council or District Council Member is in attendance
they will be given the opportunity to raise any relevant matter. Members of the Council
however will restrict Police matters they raise to those relating to their Council Ward.
c) Members declaring a prejudicial interest who wish to make representation or give
evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
6. Approval of Committee full Terms of Reference
7. Communication
a) Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and
Parish Forums from September 2018
b) Public Meeting with DCC re Main Street issues
c) Engagement with other Groups
d) Cllrs to attend Coffee Morning 11.09.2018
e) Cllrs walkabout confirm time, date and area
f) Collaboration between the Big Red Poppy Campaign and the World Food Day
8. Full Terms of Reference for approval
9. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to
exclude members of the Public.
10. Website production and quotes
11. Date of the next Hilton Parish Council Engagement Committee Meeting
The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be
confirmed.

For a PDF version of the agenda click here: Agenda_2018_08ENG

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 20.08.2018

You are hereby summoned to attend the Engagement Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 05 September 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Approval of Committee full Terms of Reference

 

  1. Communication
  1. Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and Parish Forums
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups
  4. Cllrs to attend Coffee Morning 11.09.2018
  5. Cllrs walkabout confirm time, date and area

 

 

  1. Date of the next Hilton Parish Council Engagement Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

For a PDF version of the agenda click here: Agenda_2018_08

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 16.08.2018

You are hereby summoned to attend the Planning/Highways Committee Meeting of Hilton Parish Council to be held at 7pm on Wednesday 22 August 2018 at the Hilton Parish Council Office, Hilton Village Hall Site, Peacroft Lane, Hilton, DE65 5GH.

 

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Planning and Highway matters to be ratified at the next full Council Meeting
  1. SDDC – Planning Consultation: Draft Statement of Community Involvement – closing date 03.09.2018
  2. DCC – Bus Strategy – closing date for questionnaires 10.09.2018
  3. DCC – Community Involvement Scheme for example Snow Warden Scheme, Street Sign Cleaning etc.

 

  1. Planning matters for decision to be ratified at the next full Parish Council meeting
  1. 9/2018/0792 – 9 TRUSLEY BROOK HILTON DERBY DERBYSHIRE DE65 5LA – CERTIFICATE OF LAWFULNESS APPLICATION FOR A PROPOSED EXTENSION
  2. 9/2018/0697 – LAND OFF THE MEASE PART OF FORMER HILTON DEPOT HILTON DERBY – APPROVAL OF RESERVED MATTERS FOR LAYOUT, SCALE, APPEARANCE AND LANDSCAPING FOR STRATEGIC OPEN SPACE AS PART OF OUTLINE PERMISSION REF. 9/2013/1044

 

  1. Date of the next Hilton Parish Council Planning/Highways Committee Meeting

The date of the next Hilton Parish Council Engagement Committee Meeting date and time to be confirmed.

 

For a PDF version of the agenda click here: Agenda_2018_07

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 17.07.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 25th July 2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Co-option of a Councillor
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. Cllr Cuddington – Signing of the Acceptance of Office Form and review of the Declaration of Members Interest form

 

  1. To confirm the minutes of the Hilton Parish Council Meeting held on 27th June 2018.

 

  1. Neighbourhood Development PlanningCllr Cuddington & Cllr Brundish
  1. Minutes of the meeting held on 09.07.2018
  2. Traffic Survey update – Cllr Cuddington
  3. Approval of the system for income and expenditure for the NDPG against the Grant Monies received

 

  1. Communication
  1. Confirmation of dates and venues for the Hilton Village Hall Coffee Mornings and Parish Forums
  2. Public Meeting with DCC re Main Street issues
  3. Engagement with other Groups

 

  1. Reports from Councillors that have attended any other Meetings.

 

  1. Parish Council Committees
    1. Approval of 3 Councillors to sit on the Planning/Highways Committee
    2. Approval to have an Engagement Committee and approval of which Councillors will sit on this committee.

 

  1. Clerk’s Reports

 

  1. Update regarding the School Crossing Patrol – Previously Reported under minute number 2161/18, 2216/18, 2238/18
  2. Update on the Village Clock – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18
  3. Update Derbyshire Lamp post poppies campaign and the approval of which Councillors will meet representatives of the Royal British Legion with Cllr Darlington at 10am on 30.07.2018 – Previously reported under minute number 2178/18, 2216/18, 2238/18
  4. Back Lane Pavilion – hand dryers and installation – Previously reported under minute number 2216/18, 2238/18
  5. Hilton Youth Group – Request for storage previously reported under minute number 2238/18
  6. DCC – Community Involvement Scheme – Previously reported under minute number 2238/18
  7. Approval of the Tree and Hedge Management Policy
  8. Approval of the Hilton Parish Council Data Breach Policy
  9. Approval of the Hilton Parish Council Training Log
  10. Approval of the Hilton Parish Council Data Log
  11. Approval of the Model Publication Scheme Policy to replace the version adopted May 2018
  12. DCC – Bus Strategy
  13. SDDC – Draft Statement of Community Involvement
  14. DCC – Consultation on the third cushion on Main Street
  15. Parish Council Website
  16. Update – Cllr Darlington and Groundsman meeting with the Derbyshire Wildlife Trust
  17. Grounds Maintenance and Hedge Cutting Contract – Tender documents being drawn up
  18. Tennis Nets

 

 

  1. Derbyshire Association of Local Councils

 

  1. DALC Circular 09/2018
  • Launch of the Derbyshire Excellence Awards for DALC Member Local Councils: Call for Entries
  • Derbyshire Dales District Council Consultations
  • Launch of the Great British High Street Award
  • Government announces new powers for councils to deliver homes for local families
  • Local Government Association (LGA) Councillor workbooks
  • Updated Legal Topic Note – Procurement
  • Legal Briefing L08-18 – Data Protection Fee
  • Community Infrastructure Levy (CIL) Survey

 

  1. Finance
  1. Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003307 Hilton Village Hall Room Hire and Electricity for Street Lighting HVH Site 179.25  
003308 Kitchen and Bedroom Warehouse Balance for the Refurbishment of the Kitchen equipment 2,641.00  
003309 Aucuba Landscapes Monthly Maintenance and Football Pitch Maintenance 2,109.18  
003310 Sterilizing Services Ltd Water Testing PC Office and Back Lane Pavilion 68.39  
003311 Hilton Youth Group Parish Council small grant – Transport costs 318.00 Section 137
003312 R Massey and Son Ltd Grass Seed, paint and Brushes 44.45  
003314 SDDC Trade Waste Collection x 2 bins 830.19  
003315 Cancelled      
003316 Cromwell Cleaning Supplies 32.28  
003317 Aucuba Landscapes Ltd Maintenance VH Site 479.99  
BACS Cherry Tree Picture Frames Banner for Party on the Park 15.00  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003313 for the Inland Revenue

 

Description                                                                                                                  Amount           

Salaries, Tax NICs, Redundancy, Expenses etc                                                              £9,417.32

NEST Staff Pension                                                                                                       £660.36

 

  1. Approval of the accounts from 01.04.2018 to 29.06.2018

 

Other Expenditure

 

Voucher Code Date Cheque No Supplier Total
53 HR Fees 23/04/2018 DD Personnel Advice & Solutions Ltd 120.00
61 Van 30/04/2018 DD Toyota 239.24
62 Electricity 01/05/2018 DD Eon 92.00
63 Electricity 01/05/2018 DD Eon 267.00
64 General Admin 02/05/2018 DD Santander 64.00
65 Van 10/05/2018 DD UK Fuels Ltd 25.01
66 Misc Maintenance 10/05/2018 DD UK Fuels Ltd 12.14
67 Van 15/05/2018 CARD HKS Retail Ltd 26.69
68 HR Fees 22/05/2018 DD Personnel Advice & Solutions Ltd 120.00
75 Van 31/05/2018 DD Toyota 239.24
76 Electricity 01/06/2018 DD Eon 252.00
77 Electricity 01/06/2018 DD Eon 114.00
78 Telephone 04/06/2018 DD British Telecommunications 203.94
79 Van 11/06/2018 DD UK Fuels Ltd 1.20
81 HR Fees 22/06/2018 DD Personnel Advice & Solutions Ltd 120.00
88 Back Lane Pavilion Maint 03/04/2018 DD Eon 267.00
89 Van 03/04/2018 DD Toyota 239.24
90 Electricity 03/04/2018 DD Eon 92.00

 

Other Income

 

 

Voucher Date Receipt No Description Customer Total
1 06/04/2018 001 Astro Turf Hire Name Removed 30.00
2 06/04/2018 001 Astro Turf Hire Name Removed 70.00
3 09/04/2018 002 Football Pitch Hire Hilton Athletic 23.00
4 13/04/2018 003 Astro turf Hire Name Removed 100.00
5 13/04/2018 004 Wayleave Western Power Distribution 8.05
6 13/04/2018 005 Contribution towards the Clock Toyota Manufacturing 500.00
7 20/04/2018 006 Football Pitch Hire KINGS HEAD FC 46.00
8 20/04/2018 009 Astro Turf Hire Name Removed 156.00
9 20/04/2018 008 Football Pitch Hire Hilton Harriers 12.00
10 20/04/2018 007 Astro Turf Hire Little Stars 60.00
11 11/05/2018 010 Astro Turf Hire JOHN PORT OLD BOYS 182.00
12 11/05/2018 011 Astro Turf Hire Name Removed 76.00
13 18/05/2018 012 Football Pitch Hire Hilton Athletic 92.00
14 01/06/2018 013 Astro Turf Hire Name Removed 130.00
15 01/06/2018 014 Football Pitch Hire AFC HILTON 19.00
16 04/06/2018 018 Astro Turf Hire JOHN PORT OLD BOYS 100.00
17 01/06/2018 017 Football Pitch Hire Hilton Harriers 12.00
18 04/06/2018 016 Astro Turf Hire Little Stars 68.00
19 04/06/2018 019 Astro Turf Hire Name Removed 24.00
20 04/06/2018 015 Football Pitch Hire KINGS HEAD FC 154.00
21 05/06/2018 020 Plaque, engraved & fitting Name Removed 75.00
22 22/06/2018 021 Astro Turf Hire Name Removed 286.00
23 18/06/2018 023 Astro Turf Hire Name Removed 100.00
24 19/06/2018 022 Football Pitch Hire AFC HILTON 12.00
27 29/06/2018 025 Astro Turf Hire JOHN PORT OLD BOYS 100.00
29 13/04/2018 027 Precept and Support Grant South Derbyshire District Council 85,000.00
30 13/04/2018 027 Support Grant South Derbyshire District Council 5,484.00
31 29/06/2018 028 Precept Second Payment South Derbyshire District Council 85,000.00
32 02/05/2018 003259 Parish Allowance Cllr S Cooper 416.00
33 29/06/2018 Chq not cashed out of date Cancel chq 003184 Personnel Advice & Solutions Ltd 120.00

 

  1. Items for Information
  1. Hilton Youth Group – Thank you letter for agreeing to fund the transport for a trip from Section 137.
  2. Heather Wheeler MP – Pledge of support to NFU’s Rural Crime Reporting Line
  3. Clerk & Council Direct Magazine July 20187
  4. SDDC – War Memorial Grant Scheme UK
  5. Personal Advice and Solutions – Employment Law Update June 2015
  6. Active South Derbyshire – Summer Activities 2018
  7. SDDC – Adult Activities Brochure 2018
  8. DCC – Action Grants cash for community activities
  9. SDDC – What’s on in South Derbyshire and the National Forest Summer 2018 brochure

 

  1. Planning Matters for Decision
  1. 9/2018/0641 – FOLLYFOOT FARM BURNTHEATH LANE HILTON DERBY DERBYSHIRE DE65 5FE – CHANGE OF USE OF A FORMER AGRICULTURAL BUILDING TO DWELLINGHOUSE (USE CLASS C3) ALONG WITH CHANGE OF USE OF LAND TO PROVIDE AS DOMESTIC GARDEN
  2. Third Revolution Project – Proposed New Development – Hoon Hey Far – Small-scale part-time gas-powered electricity facility – THERE IS CURRENTLY NO LIVE PLANNIN APPLICATION AT PRESENT

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

 

  1. Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18

 

  1. Staff Matters – Assistant Clerk

 

  1. Communication between Councillors and Staff

 

  1. Internal Audit/Auditor

 

  1. Date of the next meeting

The date of the next monthly Hilton Parish Council Meeting is to be confirmed as 26th September 2018 at Hilton Village Hall commencing at 7pm.

For a PDF version of the agenda click here: Agenda_2018_06

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 19.06.2018

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 27.06.2018 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 5 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

 

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

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