For a PDF version of the agenda click here: Agenda_2019_03

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Thursday 14 March 2019

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting –  to be signed by Chair
  2. Review the launch of the Second Survey – “the Next Step”
  3. Feedback from Peter Black meeting (Fri 8 March 2019)
  4. Budget Update
  5. Master Program Update
  6. Outstanding items – PC meeting

– AECOM

 

 

Next meeting

 THURSDAY 11 APRIL 2019 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2019_02

 

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 11 February 2019

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.
  2. Feedback from SDDC meeting
  3. Feedback from Engagement Working Group
  4. Ratification of ‘the Next Step’
  5. Ratification of Vision statement
  6. Village Hall display
  7. Peter Black
  8. Budget Update
  9. Master Program Update
  10. Outstanding items – PC meeting
    – AECOM

 

 

Next meeting

 THURSDAY 14 March 2019 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2019_01

HILTON, MARSTON & HOON NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 14 January 2019

at 7.30pm

Attendees:         Charles Cuddington                                        Margaret Cuddington

Russell Pollard                                                 Sian Davies

Martin Nield                                                     Christina Nield

Suzanne Campion                                            Jon Watson

Public:                1 person

 

  1. Apologies: Amy Plenderlieth
  2. Declaration of Members interest: Sian Davies & Christina Nield (Village Hall Comm)

The Chairman welcomed new member, Suzanne Campion, and returning member, Jon Watson.

  1. A question was raised by the public regarding the Environment Working Group and if it could be re-established to pursue Hilton issues.
  2. The minutes of the last meeting on 10 December 2018 were approved.
  3. It was agreed at our meeting with the Parish Council on Monday 7 January 2019, that we do not need approval to incur spend in line with the “Plan”. Delegated authority to proceed until the point where we need to submit the draft Consultation Plan to the Parish Council was agreed. A draft joint statement was proposed and awaits PC response.  PC is also considering whether to amend the PC GDPR policy or agree a specific GDPR policy for the NPSG. PC to ask for more information if required.
  4. SDDC meeting reinstated for 25 January 2019 with Karen Beavin & probably Kevin Exley  of the Planning Policy Group reporting to Tony Sylvester.

SDDC comments to be discussed at the meeting on 25 January.

Jon and Suzanne to review draft policies and SDDC comments and forward comments to Charles & Russell before the 25 January meeting.

  1. Traffic Survey Presentation.

Julie Patten and Richard Hanbury of DCC held a meeting with residents on 17 December 2018 at which the results of the traffic survey were presented. They took away the concerns of the Main St residents including:

No 3rd hump, Bollards along the pavement edge to stop parking on the pavement, Chicanes at each end of Main Street and Derby Road. Overall there was positive feedback from the community.

  1. The Second Survey (Engagement Working Group) to be printed and inserted in the March edition of Dove Valley Life. Proof needs to be with the Printer by the end of January.

It will also be displayed at the Village Hall and on-line (survey monkey) from 24 February for 3 to 4 weeks.   Paper copies will be delivered to all interested parties including the elderly residents.

The intent is to have an agreed Consultation Draft Plan for presentation to the PC by May 2019.

  1. Outstanding GDPR issues. Jon Watson asked what they were.

We have followed due process and have paper copies of the questionnaire in secure storage.

  1. Budget Update for December 2018.

Website Renewal                             £10

Dove Valley Life                                £30

Printing Quote                                   £2,500 less VAT

Locality money runs out at the end of March and we need to reapply. Forms take approx. 8 weeks to process. (£2000 requested in the Draft PC Budget to cover delay).

  1. Master Program Update

Covered in item 8 above.

 

Meeting closed at 9.00 pm.

 

 

 

The next meeting will be on Monday 11 February 2019 at 7.30pm, at Hilton Village Hall.

And, thereafter on the second Thursday of every month, subject to availability of a Room.

 

For a PDF version of the agenda click here: Agenda_2019_01

HILTON, MARSTON AND HOON NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 14 January 2019

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.

 

  1. Update on meeting with PC

 

  1. SDDC meeting

 

  1. Feedback from Traffic Survey Presentation

 

  1. Feedback from Engagement Working Group

 

  1. GDPR policy

 

  1. Budget Update

 

  1. Master Program Update

 

Next meeting

Monday 11 February 2019 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2018_12

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 10 December 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.

 

  1. Update on draft policies/SDDC

 

  1. Report back from Christmas Fayre

 

  1. Feedback from Engagement Working Group

 

  1. GDPR policy

 

  1. Budget update

 

  1. Traffic survey presentation

 

 

 

Next meeting

 Monday 14 January 2019 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_11

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 12 November 2018

at 7.30pm

 

Attendees:          Charles Cuddington                                         Amy Plenderlieth

Russell Pollard                                                   Sian Davies

Martin Nield                                                       Christina Nield

Margaret Cuddington

 

Public:                                   None

  1. Apologies:                 Rachel Wallace
  2. Resignations: Amy Plenderlieth (as Chair),  Jon Topham
  3. Sian Davies elected as new Chair
  4. New members: Martin Nield                       Christina Nield

We welcome our new members Martin and Christina Nield and thank Amy very much indeed for all her efforts in supporting the Neighbourhood Plan Steering Group.  We wish her well in her new career and hope to see her at some of our meetings in the future.  We also thank Jon Topham for his past support.

Continue reading

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 12 November 2018

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting – there were no minutes as the meeting was not quorate.
  2. Report back from meeting with Peter Black.
  3. Report back from meeting with SDDC – Kevin Exley
  4. Feedback from Engagement Working Group
  5. Leisure survey presentation
  6. Education survey presentation
  7. Buy-off of Survey analyses
  8. Community Involvement plan
  9. Hoon Hay Farm gas project

Date, time and place of next meeting

– Monday 10 December  2018 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_10

NEIGHBOURHOOD PLAN
STEERING GROUP MEETING
held at Hilton Village Hall on
Monday 8 October 2018
at 7.30pm
Attendees: Charles Cuddington Margaret Cuddington
Russell Pollard Beccy Salmon
Public: None
Apologies: Rachel Wallace, Jon Topham, Amy Plenderleith, Sian Davies
We were not quorate so the meeting had to be closed.
The next meeting will be on Monday 12 November at 7.30pm, at Hilton Village Hall.

For a PDF version of the agenda click here: Agenda_2018_10

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 8 October 2018

at 7.30pm

 

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting on Monday 10 September 2018.

 

  1. Feedback from Topic Working Groups – presentation of analysis and draft policies/themes
  2. Feedback from Engagement Working Group
  3. Traffic Survey presentation
  4. John Port/Youth Group action
  5. Status of AECOM work
  6. Community Involvement plan
  7. SDDC Planning meeting
  8. Hoon Hay Farm gas project
  9. Budget update

 

 

Date, time and place of next meeting  – Monday 12 November  2018 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_09

NEIGHBOURHOOD PLAN

STEERING GROUP MEETING

held at Hilton Village Hall on

Monday 10 September 2018

at 7.30pm

Attendees:

Amy Plenderleith                                              Sian Davies

Charles Cuddington                                         Margaret Cuddington

Russell Pollard                                                   Beccy Salmon

 

Public:                   None

  1. Apologies: Rachel Wallace, Jon Topham, Peter Williams
  2. Declaration of Members interest Sian Davies is also on Village Hall Com.
  3. Public Speaking –               None

(At the start of the meeting a period of not more than fifteen minutes will be made available        for members of the public and members of the Council to comment on any matter       already on the agenda).

  1. Minutes of the last meeting on 13 August 2018 approved.
  2. The Presentation, on Monday 3 September, to the Survey “winners” was well attended, and many thanks to Rachel for providing the delicious cake.
  3. Working Groups Feedback.

Unfortunately because of constraints of school holidays, personal work issues, etc. not all Working Groups were in a position to give the meeting their feedback

The Housing Working Group have made some headway but analysing the results in the spreadsheet is probably best done by one person.

It was agreed that Charles would circulate the early ‘lessons learned’.

A volunteer (Howard Bott – Analyst) has offered his help to any of the Groups.  We are accepting his offer, as his expertise will be very helpful in producing the necessary spread sheets.

  1. Engagement Working Group have circulated “Thank you leaflets” to various village groups for those who do not have access to IT equipment, it also addresses the “next steps” which will be taken, going forward. Responding to e-mailers re suggestions. An article will appear in next month’s Dove Life magazine.
  2. Traffic Survey results have now arrived. Teasing out the data the Transport Working Group needs as well as the SG will require some effort. DCC have been asked some clarifying questions with some more to come. Feedback will be given at the next meeting.
  3. Status of AECOM work. The research questions on the Housing Needs Assessment have been agreed.  Depending on the outcome of the Housing Needs Assessment, site allocation and engaging with landowners (via SDDC) may have to be revisited.
  4. John Port/Youth Group action.  Charles talked to Sandra again. The Committee feels the Youth Group is not the correct forum to address this sort of thing as we discovered with the initial stage of the survey. The problem with John Port is because their catchment is so widespread that they can’t be seen to favour one village over another. Although Hilton is still one of their biggest feeders schools/villages anyway.

Tom Ephgrave, Secretary of HYG and former 6th form student has offered to get in touch with some members of staff at John Port. He does think it would be something for the student council to jump into because it is made up of the sort of young people that would give their time to do this sort of thing.

It was suggested that a generic survey could be run at John Port. The results could be accessed by any of the areas/villages served by John Port enabling Hilton, Marston and Hoon to use the survey results pertinent to them.

  1. The meeting agreed not to use Planning Design as they were conflicted with the Developers. We will use SDDC after analysis of the Survey.
  2. Budget Update – SDDC have still not produced the Grant (approach Ian Hey?). Perhaps it needs a “formal Draw Down” from the Government.
  3. Joe Dugdale is being postponed until November – he will NOT be at the October meeting.
  4. The Working Groups need to have drafts ready for the next meeting, pie charts, etc. –

 

The next meeting will be on Monday 8  October 2018 at the Village Hall at 7.30pm.