Minutes of the Annual Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Wednesday 15 May 2019

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Present

Councillors S Campion, M Coney, S Davies, R Pollard, S Stanton and J Watson.

Councillor R Hudson (Retiring Vice-Chairperson) in the chair for minute nos. 3103/19 and 3104/19. She left the meeting after these items of business.

Also Present

Mr A Sharpe (Locum Clerk) and 5 members of the public.

3103/19           Election of Chair for the Civic Year 2019/20

RESOLVED that Councillor C Cuddington be elected Chair for the Civic Year 2019/20.

Councillor Cuddington would be invited to sign the declaration of acceptance of office form when he returned from holiday.

3104/19           Election of Joint Vice-Chairs for the Civic Year 2019/20

RESOLVED that Councillors S Davies and S Campion be elected as joint Vice-Chairs for the Civic Year 2019/20.

Councillor Davies then took the chair for the remainder of the meeting.

3105/19           Apologies for absence

Apologies for absence were accepted from Councillors C Cuddington, J McDonald and C Nield.

3106/19           Variation of the Order of Business

None.

3107/19           Declarations of Interest

None.

3108/19           Public Speaking

a.Public Matters

A member of the public asked if Councillor Cuddington had indicated if he would accept the Chairs position.  The Clerk confirmed that he had.

b. Police Matters

 None.

c. District and County Councillor Council Member Reports

None.

3109/19           Chairperson’s Report

None.

3110/19           Election of Committees 2019/20

RESOLVED that the appointment of Committees for 2019/20 and the approval of the terms of reference be deferred to the next meeting.

3111/19           Election of Representatives to Outside Bodies

RESOLVED that the appointment of outside body representatives for 2019/20 be deferred to the next meeting.

3112/19           Dove Valley Life Magazine Article

RESOLVED to retrospectively approve the publication in the Dove Valley Life Magazine for the reasons now reported.

3113/19           Bank Signatories 

RESOLVED that

  • Councillors Mark Coney and Russell Pollard be appointed as the Council’s bank signatories for the Santander Bank for both cheques and internet banking.
  • The previous signatories (who are no longer Members or employees of the Council and are not contactable) Clare Orme, Stephen Cooper and Rosaleen Darlington be removed as signatories for the account.

3114/19           Invoice for Locum Clerk Work

Council were asked to approve the payment of an invoice from the Locum Clerk dated 5 May 2019 and amounting to £177.85.

RESOLVED that the invoice be approved for payment.

3115/19           Date of Next Meeting

It was NOTED that the next meeting of the Parish Council would be the Monthly Meeting, which would be held at Hilton Village Hall on Wednesday 29 May 2019. This would be preceded by the Annual Parish Meeting.

Minutes of a Monthly Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Tuesday 30 April 2019

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Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), R Darlington and C Cuddington.

Also Present

Mr A Sharpe (Locum Clerk), County Councillor J Patten and 21 members of the public.

3088/19           Apologies for absence

Apologies for absence was accepted from Councillors E Johnson-Beale (Maternity) and S Pardner (Reason for absence – Out of country).

It was noted that Councillor M Smith had resigned from the Council after moving out of the area.

3089/19           Variation of the Order of Business

None.

3090/19           Declarations of Interest

None.

3091/19           Public Speaking

  • Public Matters

The Chairperson reminded members of the public that for data protection, legal and other employment law reasons the Council could not comment or answer questions relating to employees or employee payments. Other issues raised included the following-

A Member of the public raised issues in relation to the accuracy of the latest draft income and expenditure accounts as he believed that expenditure on the Mease car park should have been included which would effectively reduce the stated reserves.

A Member of the public asked about a recent grant decision as the group had not been informed of the outcome.  The Chairperson agreed to respond.

  • Police Matters

 

None.

 

 

  • District Council Member Reports

 

South Derbyshire District Council Member, Councillor A Billings had submitted a report on matters relating to the village and other District Council matters.  Unfortunately it was not brought to the meeting so it was agreed to reproduce the report in full in the minutes as follows –

Path to Nowhere

Discussions by Officers with landowners and developers are continuing but as we have already discussed, due to the complexity of the current ownership, this is going to take some time to resolve.  Further to updates to follow as they become available.  I have received an e-mail from a resident raising concerns about the current state of the area including the dog waste etc which I have forwarded on to the Clean Team for urgent resolution.

Bren Way/Falaise Way Open Space

A resident has raised concerns about the length of the grass in this area and the impact on residents who regularly use it.  Officers at SDDC have confirmed that this space is un-adopted and unfortunately still in the ownership of Persimmon Homes.  I will ask Officers to pursue them for this area to be mown as soon as possible and I will also contact them directly.

Soar Close – Anti-Social Behaviour

I asked for an item to be added to the agenda regarding the benches that are currently at the end of Sour Close and their potential relocation.  There has been a persistent problem with anti-social behaviour with people congregating on the benches and this is having an impact on residents in the vicinity.  I have contacted the Police and they are going to monitor the situation and I have asked residents to ensure they report all issues however the Police suggested the Parish Council may wish to re-locate the benches to discourage the current behaviour”.

RESOLVED that the report be noted.

  • County Council Member Report

 

County Councillor Julie Patten attended the meeting and reported on County Council matters affecting the community and other local issues of interest including the position relating to the Wellbrook Medical Centre.

 

 

 

She would publish the full response from the CCG in due course for residents and Members to read.

 

RESOLVED that the report be noted.

3092/19           Chairperson’s Report

The Chairperson informed the members that the Mease Pavilion Car park had now been completed and that the new gate on the Mill Lane playing field was being installed at present.

RESOLVED that the report be noted.

3093/19           Minutes

RESOLVED that the Minutes of the monthly meeting of the Parish Council held on Wednesday 27 February 2019 and the Extra-Ordinary meeting held on Monday 18 March 2019 be approved as true records and signed by the Chairperson.

3094/19           Gift for former Clerk

RESOLVED that approval be given for a payment of £30.00 from the Chairperson’s allowance to purchase flowers for the former Clerk to thank her for her long service to the Council.

3095/19           Internal Audit Report and accounts 

The Clerk presented the Internal Auditors report for 2018/19.

It was noted that the accounts had been approved and there was only one matter to be drawn to the attention of Council relating to the Neighbourhood Plan Steering Group operating outside of the Councils Financial Regulations insofar as individual members placing orders and paying invoices from their own money and reclaiming from the Parish Council. This practice should cease and would be considered by the new Council after the elections.

Council were then asked to approve the Accounts for 2018/19

RESOLVED that

  • The internal auditors report be received and action noted to be taken in the matter raised which would be addressed by the new Clerk and new Council after the elections.

 

  • The Accounts be approved and signed by the Chairperson and Clerk/RFO.

 

Note – Councillor Cuddington asked that in the light of the comments made in public speaking concerning the Income and Expenditure Accounts and their accuracy his vote against accepting the Accounts be recorded in the minutes. This also applied to the Accounting Statements considered at minute no.3097/19.

 

3096/19           Annual Governance Statement 

Council were asked to approve the Annual Governance Statement for 2018/19.

RESOLVED that the Annual Governance Statement 2018/19 (Section 1 of the Annual Return), as now agreed be approved and signed by the Chairperson and Clerk/RFO.

3097/19           Accounting Statements

Council were asked to approve the Accounting Statements for 2018/19.

RESOLVED that the Accounting Statements 2018/19 (Section 2 of the Annual Return) be approved and signed by the Chairperson and Clerk/RFO.

Note – For the reason recorded in minute no. 3096/19 above, Councillor Cuddington asked that his vote against approving the Accounting Statements be recorded.

3098/19           Annual Return 2018/19

RESOLVED that the Annual Return be now sent to the External Auditor and the prescribed notices and accounts be published on the website and displayed on the notice boards.

3099/19         Finance 

Council received a report on payments to be made, by cheque and bank transfer.

RESOLVED that the payments by cheque and bank transfers now presented be approved as set out below.

  • Payments by cheque
CHEQUE NO PAYEE DESCRIPTION AMOUNT
003408 R Massey & Son Goods 4.67
003409 CANCELLED
003410 Hilton Village Hall Room Hire 63.62
003411 Rainbow Waste Waste Collection 168.34
003412 Cromwell Goods 39.95
003413 Aucuba Landscapes Maintenance 959.98
003414 A Sharpe Locum Clerk fees 390.95
003416 to 003420 Cllr Cooper, Cllr Hudson, Cllr Smith, Cllr Darlington Parish Allowances 1,162.60
003421 Cancelled
003422 Sterilizing Services Water Testing 96.59
003423 Information Commissioner Subscription 40.00
003424 South Derbyshire District Council Tree Report 550.00
003426 E Johnson Beale Parish Allowance 208.00
003428 Cromwell Black Sacks and Blue Roll 122.08
003429 Sterilizing Services Water Testing 68.39

 

003430 Cancelled
003431 Hilton Party on the Park Small PC Grant 244.98
003432 Hilton Scouts & Guides Small PC Grant 500.00
003433 1st Hilton Guides Small PC Grant 302.40
003434 Hatton United FC Small PC Grant 45.00
003435 The Writers Block Small PC Grant 321.00
003436 Hilton Lego Group Small PC Grant 200.00
003437 A Sharpe Locum Clerk Fees 115.35
003438 SDDC Dog/Litter Bins 3059.47
003439 B Wood Internal Audit Fees 170.00
003440 CANCELLED
003441 St Modwen Mease car park 42568.80
003442 R Massey & Son Goods 44.97
003443 Aucuba Landscapes Grounds Maintenance 381.32

 

  • Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Cheque 003398 for the Inland Revenue

                       

Salary run for March 2019                                                                      

Salaries, Tax NICs, Redundancy, Expenses etc.                        £7,444.67

NEST Staff Pension                                                                     £560.62

Salary run for April 2019                                                                        

Salaries, Tax NICs, Redundancy, Expenses etc. Including Misc. HR Payment Chq 003425                                                          £18,540.07

 

NEST Staff Pension                                                                     £321.06

  • Other income and expenditure, Reserve/Contingency Budget and Bank transfers

 

Council noted and approved a summary statement of other income (from 2/1/19 to 28/3/19), other expenditure (from 1/2/19 to 26/3/19), final re-allocation of Reserve/Contingency budget and Bank transfers as detailed on the agenda.

 

3100/19           Planning

Council considered the following Planning Applications and made no comments or objections –

9/2019/0378 34 Sutton Lane Ground Floor extension
9/2019/0339 31 West avenue Single Storey Rear Extension
9/2019/0332 12 Wyston Brook Extension
9/2019/0215 16 Main Street Extension
Not applicable Derby Road Management of Sustainable Urban Drainage System
9/2019/0405 57 Main Street Extension

 

3101/19           Facebook

RESOLVED that the Council’s Facebook Account, which is at present linked to the former Clerks personal account be deleted and closed. The new Council would consider new arrangements after the elections.

 

 

 

3102/19           Date and Time of Next Meeting

It was NOTED that the next meeting of the Parish Council would be the Annual Meeting, which would be held at Hilton Village Hall on Wednesday 15 May 2019. This would be preceded by the Annual Parish Meeting.

Note – the arrangements for the Annual Parish Meeting are subject to change – Check the Parish website for details.

For a PDF version of the minutes click here: Minutes_2019_03E

Minutes of an Extra-Ordinary Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Monday 18 March 2019

Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), C Cuddington (for part of meeting only), R Darlington, E Johnson-Beale and S Pardner.

Also Present

Mr A Sharpe (Locum Clerk).

3083/19           Apology for absence

An Apology for absence was accepted from Councillor M Smith (Reason for absence – Holiday).

3084/19           Declarations of Interest

Councillor C Cuddington declared a personal interest in the item of business relating to staffing matters and left the meeting.

3085/19           Next Scheduled Monthly Meeting

RESOLVED that the next monthly meeting scheduled for 27 March 2019 be cancelled.

3086/19           Exclusion of Press and Public

RESOLVED that the press and public be excluded from the remainder of the meeting as the items include the discussion of exempt information.

3087/19           Staffing Matters

Council considered a Staffing matter.

RESOLVED that the actions now agreed be approved.

(Note – This is a public summary of a private minute).

 

For a PDF version of the minutes click here: Minutes_2019_02

Minutes of a Monthly Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Wednesday 27 February 2019

Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), R Darlington, M Smith, C Cuddington and E Johnson-Beale.

Also Present

Mr A Sharpe (Locum Clerk) and 11 members of the public.

3064/19           Apology for absence

An Apology for absence was accepted from Councillor S Pardner (Reason for absence – Attendance at a funeral).

3065/19           Variation of the Order of Business

None.

3066/19           Declarations of Interest

Councillor M Smith declared a personal interest in the agenda item relating to parking on Peacroft Lane (Minute no. 3071/19 (g)).

Councillor R Darlington declared a personal interest in the grant application from the Writers Block (Minute no.3077/19).

Councillor E Johnson-Beale declared a personal interest in the grant application from the Hilton Lego Club (Minute no.3077/19).

Councillor C Cuddington declared a personal interest in the agenda item relating to Staff Matters (Minute no. 3082/19).

3067/19           Public Speaking

  • Public Matters

None.

  • Police Matters

 None.

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For a PDF version of the minutes click here: Minutes_2019_01

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 30TH JANUARY 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Hudson (in the Chair)

Cllr Darlington, Cllr Pardner, Cllr Smith and Cllr Cuddington

 

1 District Council Representatives, 1 County Council Representative and 12 Members of the Public attended the meeting.

 

The Clerk to Hilton Parish Council was recording the meeting for the purpose of the minutes, Cllr Cuddington also stated that he was recording the Meeting.

 

AGENDA

  1. Minute Number 3045/19 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follow:

  • Cllr Cooper due to other work commitments.
  • Cllr Johnson-Beale due to illness.

 

  1. Minute Number 3046/19 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

  Continue reading

For a PDF version of the minutes click here: Minutes_2018_12

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 19TH DECEMBER 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Darlington and Cllr Cuddington

 

1 District Council Representatives, 1 County Council Representative and 16 Members of the Public attended the meeting.

 

The Clerk to Hilton Parish Council was recording the meeting for the purpose of the minutes, Cllr Cuddington also stated that he was recording the Meeting.

 

AGENDA

  1. Minute Number 3012/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Smith due to other commitments
  • Cllr Johnson-Beale due to illness

 

  1. Minute Number 3013/18 – Co-option of a Parish Councillor – Steven Pardner

 

The Clerk confirmed that Mr Steve Pardner qualified for the position of Hilton Parish Councillor.

Continue reading

For a PDF version of the minutes click here: Minutes_2018_10_Draft

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 24TH OCTOBER 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Smith, Cllr Darlington and Cllr Johnson Beale

 

2 District Council Representatives, 1 County Council Representative and 9 Members of the Public attended the meeting.

 

AGENDA

  1. Minute Number 2792/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Cuddington due to other work commitments.

 

  1. Minute Number 2793/18 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

 

  1. Minute Number 2794/18 – Declaration of Members’ Interests.

 

There were no Declarations of Members Interests.

 

  1. Minute Number 2795/8 – Public Speaking.

 

Minute Number 2795/18/A – Public Speaking

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For a PDF version of the minutes click here: Minutes_2018_09

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 26TH SEPTEMBER 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Smith, Cllr Darlington, Cllr Cuddington, Cllr Johnson Beale and Cllr Campion

 

2 District Council Representatives, 1 County Council Representative and 11 Members of the Public attended the meeting.

 

AGENDA

 

  1. Minute Number 2772/18 – To receive apologies for absence

 

There were no apologies for absence.

 

  1. Minute Number 2773/18 – Variation of the Order of Business

 

There were no Variations of the Order of Business.

 

  1. Minute Number 2774/18 – Declaration of Members’ Interests.

 

Resolved: Cllr Campion and Cllr Johnson-Beale declared a Personal Interest in Finance, cheque number 003343 for the PTFA Plant Sale.

 

  1. Minute Number 2775/18 – Public Speaking.

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