The formal declaration of the Parish Council’s year end position at 31 March 2019, together with Internal Audit report can be found HERE

The notice of the public’s right to view the accounts is HERE and extends from 17 June 2019 to 26 July 2019

Please email clerk@hiltonparishcouncil.org.uk to book a suitable time to visit the PC Office.

Minutes of the Annual Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Wednesday 15 May 2019

PDF FORMAT

Present

Councillors S Campion, M Coney, S Davies, R Pollard, S Stanton and J Watson.

Councillor R Hudson (Retiring Vice-Chairperson) in the chair for minute nos. 3103/19 and 3104/19. She left the meeting after these items of business.

Also Present

Mr A Sharpe (Locum Clerk) and 5 members of the public.

3103/19           Election of Chair for the Civic Year 2019/20

RESOLVED that Councillor C Cuddington be elected Chair for the Civic Year 2019/20.

Councillor Cuddington would be invited to sign the declaration of acceptance of office form when he returned from holiday.

3104/19           Election of Joint Vice-Chairs for the Civic Year 2019/20

RESOLVED that Councillors S Davies and S Campion be elected as joint Vice-Chairs for the Civic Year 2019/20.

Councillor Davies then took the chair for the remainder of the meeting.

3105/19           Apologies for absence

Apologies for absence were accepted from Councillors C Cuddington, J McDonald and C Nield.

3106/19           Variation of the Order of Business

None.

3107/19           Declarations of Interest

None.

3108/19           Public Speaking

a.Public Matters

A member of the public asked if Councillor Cuddington had indicated if he would accept the Chairs position.  The Clerk confirmed that he had.

b. Police Matters

 None.

c. District and County Councillor Council Member Reports

None.

3109/19           Chairperson’s Report

None.

3110/19           Election of Committees 2019/20

RESOLVED that the appointment of Committees for 2019/20 and the approval of the terms of reference be deferred to the next meeting.

3111/19           Election of Representatives to Outside Bodies

RESOLVED that the appointment of outside body representatives for 2019/20 be deferred to the next meeting.

3112/19           Dove Valley Life Magazine Article

RESOLVED to retrospectively approve the publication in the Dove Valley Life Magazine for the reasons now reported.

3113/19           Bank Signatories 

RESOLVED that

  • Councillors Mark Coney and Russell Pollard be appointed as the Council’s bank signatories for the Santander Bank for both cheques and internet banking.
  • The previous signatories (who are no longer Members or employees of the Council and are not contactable) Clare Orme, Stephen Cooper and Rosaleen Darlington be removed as signatories for the account.

3114/19           Invoice for Locum Clerk Work

Council were asked to approve the payment of an invoice from the Locum Clerk dated 5 May 2019 and amounting to £177.85.

RESOLVED that the invoice be approved for payment.

3115/19           Date of Next Meeting

It was NOTED that the next meeting of the Parish Council would be the Monthly Meeting, which would be held at Hilton Village Hall on Wednesday 29 May 2019. This would be preceded by the Annual Parish Meeting.

Minutes of a Monthly Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Tuesday 30 April 2019

PDF FORMAT

Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), R Darlington and C Cuddington.

Also Present

Mr A Sharpe (Locum Clerk), County Councillor J Patten and 21 members of the public.

3088/19           Apologies for absence

Apologies for absence was accepted from Councillors E Johnson-Beale (Maternity) and S Pardner (Reason for absence – Out of country).

It was noted that Councillor M Smith had resigned from the Council after moving out of the area.

3089/19           Variation of the Order of Business

None.

3090/19           Declarations of Interest

None.

3091/19           Public Speaking

  • Public Matters

The Chairperson reminded members of the public that for data protection, legal and other employment law reasons the Council could not comment or answer questions relating to employees or employee payments. Other issues raised included the following-

A Member of the public raised issues in relation to the accuracy of the latest draft income and expenditure accounts as he believed that expenditure on the Mease car park should have been included which would effectively reduce the stated reserves.

A Member of the public asked about a recent grant decision as the group had not been informed of the outcome.  The Chairperson agreed to respond.

  • Police Matters

 

None.

 

 

  • District Council Member Reports

 

South Derbyshire District Council Member, Councillor A Billings had submitted a report on matters relating to the village and other District Council matters.  Unfortunately it was not brought to the meeting so it was agreed to reproduce the report in full in the minutes as follows –

Path to Nowhere

Discussions by Officers with landowners and developers are continuing but as we have already discussed, due to the complexity of the current ownership, this is going to take some time to resolve.  Further to updates to follow as they become available.  I have received an e-mail from a resident raising concerns about the current state of the area including the dog waste etc which I have forwarded on to the Clean Team for urgent resolution.

Bren Way/Falaise Way Open Space

A resident has raised concerns about the length of the grass in this area and the impact on residents who regularly use it.  Officers at SDDC have confirmed that this space is un-adopted and unfortunately still in the ownership of Persimmon Homes.  I will ask Officers to pursue them for this area to be mown as soon as possible and I will also contact them directly.

Soar Close – Anti-Social Behaviour

I asked for an item to be added to the agenda regarding the benches that are currently at the end of Sour Close and their potential relocation.  There has been a persistent problem with anti-social behaviour with people congregating on the benches and this is having an impact on residents in the vicinity.  I have contacted the Police and they are going to monitor the situation and I have asked residents to ensure they report all issues however the Police suggested the Parish Council may wish to re-locate the benches to discourage the current behaviour”.

RESOLVED that the report be noted.

  • County Council Member Report

 

County Councillor Julie Patten attended the meeting and reported on County Council matters affecting the community and other local issues of interest including the position relating to the Wellbrook Medical Centre.

 

 

 

She would publish the full response from the CCG in due course for residents and Members to read.

 

RESOLVED that the report be noted.

3092/19           Chairperson’s Report

The Chairperson informed the members that the Mease Pavilion Car park had now been completed and that the new gate on the Mill Lane playing field was being installed at present.

RESOLVED that the report be noted.

3093/19           Minutes

RESOLVED that the Minutes of the monthly meeting of the Parish Council held on Wednesday 27 February 2019 and the Extra-Ordinary meeting held on Monday 18 March 2019 be approved as true records and signed by the Chairperson.

3094/19           Gift for former Clerk

RESOLVED that approval be given for a payment of £30.00 from the Chairperson’s allowance to purchase flowers for the former Clerk to thank her for her long service to the Council.

3095/19           Internal Audit Report and accounts 

The Clerk presented the Internal Auditors report for 2018/19.

It was noted that the accounts had been approved and there was only one matter to be drawn to the attention of Council relating to the Neighbourhood Plan Steering Group operating outside of the Councils Financial Regulations insofar as individual members placing orders and paying invoices from their own money and reclaiming from the Parish Council. This practice should cease and would be considered by the new Council after the elections.

Council were then asked to approve the Accounts for 2018/19

RESOLVED that

  • The internal auditors report be received and action noted to be taken in the matter raised which would be addressed by the new Clerk and new Council after the elections.

 

  • The Accounts be approved and signed by the Chairperson and Clerk/RFO.

 

Note – Councillor Cuddington asked that in the light of the comments made in public speaking concerning the Income and Expenditure Accounts and their accuracy his vote against accepting the Accounts be recorded in the minutes. This also applied to the Accounting Statements considered at minute no.3097/19.

 

3096/19           Annual Governance Statement 

Council were asked to approve the Annual Governance Statement for 2018/19.

RESOLVED that the Annual Governance Statement 2018/19 (Section 1 of the Annual Return), as now agreed be approved and signed by the Chairperson and Clerk/RFO.

3097/19           Accounting Statements

Council were asked to approve the Accounting Statements for 2018/19.

RESOLVED that the Accounting Statements 2018/19 (Section 2 of the Annual Return) be approved and signed by the Chairperson and Clerk/RFO.

Note – For the reason recorded in minute no. 3096/19 above, Councillor Cuddington asked that his vote against approving the Accounting Statements be recorded.

3098/19           Annual Return 2018/19

RESOLVED that the Annual Return be now sent to the External Auditor and the prescribed notices and accounts be published on the website and displayed on the notice boards.

3099/19         Finance 

Council received a report on payments to be made, by cheque and bank transfer.

RESOLVED that the payments by cheque and bank transfers now presented be approved as set out below.

  • Payments by cheque
CHEQUE NO PAYEE DESCRIPTION AMOUNT
003408 R Massey & Son Goods 4.67
003409 CANCELLED
003410 Hilton Village Hall Room Hire 63.62
003411 Rainbow Waste Waste Collection 168.34
003412 Cromwell Goods 39.95
003413 Aucuba Landscapes Maintenance 959.98
003414 A Sharpe Locum Clerk fees 390.95
003416 to 003420 Cllr Cooper, Cllr Hudson, Cllr Smith, Cllr Darlington Parish Allowances 1,162.60
003421 Cancelled
003422 Sterilizing Services Water Testing 96.59
003423 Information Commissioner Subscription 40.00
003424 South Derbyshire District Council Tree Report 550.00
003426 E Johnson Beale Parish Allowance 208.00
003428 Cromwell Black Sacks and Blue Roll 122.08
003429 Sterilizing Services Water Testing 68.39

 

003430 Cancelled
003431 Hilton Party on the Park Small PC Grant 244.98
003432 Hilton Scouts & Guides Small PC Grant 500.00
003433 1st Hilton Guides Small PC Grant 302.40
003434 Hatton United FC Small PC Grant 45.00
003435 The Writers Block Small PC Grant 321.00
003436 Hilton Lego Group Small PC Grant 200.00
003437 A Sharpe Locum Clerk Fees 115.35
003438 SDDC Dog/Litter Bins 3059.47
003439 B Wood Internal Audit Fees 170.00
003440 CANCELLED
003441 St Modwen Mease car park 42568.80
003442 R Massey & Son Goods 44.97
003443 Aucuba Landscapes Grounds Maintenance 381.32

 

  • Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Cheque 003398 for the Inland Revenue

                       

Salary run for March 2019                                                                      

Salaries, Tax NICs, Redundancy, Expenses etc.                        £7,444.67

NEST Staff Pension                                                                     £560.62

Salary run for April 2019                                                                        

Salaries, Tax NICs, Redundancy, Expenses etc. Including Misc. HR Payment Chq 003425                                                          £18,540.07

 

NEST Staff Pension                                                                     £321.06

  • Other income and expenditure, Reserve/Contingency Budget and Bank transfers

 

Council noted and approved a summary statement of other income (from 2/1/19 to 28/3/19), other expenditure (from 1/2/19 to 26/3/19), final re-allocation of Reserve/Contingency budget and Bank transfers as detailed on the agenda.

 

3100/19           Planning

Council considered the following Planning Applications and made no comments or objections –

9/2019/0378 34 Sutton Lane Ground Floor extension
9/2019/0339 31 West avenue Single Storey Rear Extension
9/2019/0332 12 Wyston Brook Extension
9/2019/0215 16 Main Street Extension
Not applicable Derby Road Management of Sustainable Urban Drainage System
9/2019/0405 57 Main Street Extension

 

3101/19           Facebook

RESOLVED that the Council’s Facebook Account, which is at present linked to the former Clerks personal account be deleted and closed. The new Council would consider new arrangements after the elections.

 

 

 

3102/19           Date and Time of Next Meeting

It was NOTED that the next meeting of the Parish Council would be the Annual Meeting, which would be held at Hilton Village Hall on Wednesday 15 May 2019. This would be preceded by the Annual Parish Meeting.

Note – the arrangements for the Annual Parish Meeting are subject to change – Check the Parish website for details.

PDF FORMAT

You are summoned to attend the Meeting of Hilton Parish Council

to be held on Wednesday 29th May 2019  at 7.30 pm at Hilton Village Hall.

Yours sincerely

Charles Cuddington

Chairman of the Parish Council

23 May 2019

AGENDA

 

 

  1. Completion of the Declaration of Acceptance of Office
  2. To receive apologies for absence
  3. Variation of the Order of Business
  4. Declaration of Members’ Interests

To declare any Personal and Disclosable Pecuniary Interests in items on the agenda and their nature.

  1. Public Speaking.
    a) At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
    b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
    c) Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  2. Election of Committees and their Terms of Reference for the year 2019/2020

Finance Committee – All Councillors. (Clerk/RFO also to attend). Terms of reference – The Finance Committee have delegated powers to discuss the Annual Precept and Budget Setting process and put proposals forward to a full Parish Council meeting for a final decision to be made. The Quorum for the Finance Committee Meeting is 3 Councillors.

  1. Removal of Planning Committee and Complaints Committee
  2. Change of status of Hilton, Marston, Hoon Neighbourhood Development Plan Steering Group

The Steering Group will become a Working Group and no longer a committee of the parish council.

  1. Variation of Standing Orders
  2. Review of Policies and Procedures
  • Creation of Working Groups to consider changes to policies and procedures. To report back at the next Council Meeting.
  1. Election of Representatives to other Bodies for the year 2019/2020
  • Etwall Area Meeting and Safer Neighbourhoods – 1 member of Hilton Parish Council to be agreed
  • Toyota Liaison – Chair and Vice Chair to be confirmed
  • The Mease Management Committee – 1 member of Hilton Parish Council to be agreed
  • Marston on Dove Relief in Need Charity – 1 Member of Hilton Parish Council to be agreed • Flood Liaison – 1 member of Hilton Parish Council to be agreed
  • DCC – Parish and Town Liaison Forum – 1 member of Hilton Parish Council to be agreed
  • SDDC – Joint Meeting with Parish Councils – 1 member of Hilton Parish Council to be agreed
  1. To confirm the minutes of the Hilton Parish Council Meeting held on 30 April 2019.

 

  1. To confirm the minutes of the Hilton Parish Council Annual Meeting held on 15 May 2019

 

  1. Ratification of cancellation of PO Box, Registration of address of Parish Council Office and purchase of letterbox. – Cllr Campion to report
  2. Letter from Resident re; dog poo bag bottle dispensers – Cllr Campion to report
  3. Outstanding Section 137 grant applications deferred from February meeting
  • Hilton Village Hall – replace small door and fell two trees
  • Hilton Dog Walking Group – Advertising
  • Hilton Youth Group – various
  1. Proposal for recruitment of clerk
  1. Proposal for new website, Facebook page and Notice Boards – Cllr Davies to report
  1. Neighbourhood Development Planning

 

  1. Clerk’s Report – None to this meeting.
  2. Finance Report – Cllr Pollard to report

Summary of Expenses

 

 Summary of Receipts

 

Statement on the cash/bank position is:

Cash in hand    £   1132

Bank               £114687

TOTAL             £115819

This has been reconciled to the bank statement as at 21 May 2019.

  1. Ratification that £30,000 of funds is earmarked for the Scout Hut extension, as per PC minutes 25th January 2017 and signing of Veolia funding forms.
  2. A permanent reserve of £20,000 to be earmarked in case of a delay in receipt of the precept. This is based on 3 months of essential/committed costs.
  3. A cash flow forecast will be presented for information
  4. Proposal to remove the need for staff to use time cards and clock in every day.

22. Planning Matters for Decision.

  1. a) 9/2019/0379 – The Mandarin Chinese Restaurant land adjacent to Egginton Road – Approval of reserved matters for 34 dwellings
  2. b) 9/2019/04129 – Land at SK2430 7995 Derby Road – Approval of reserved matters for 45 dwellings

23. Date of the next meeting.

7.00pm on 26th June 2019 at the Hilton Village Hall

 

PDF FORMAT

HILTON PARISH – NOTICE OF MEETING

Notice is hereby given that the Annual Parish Meeting will be held

at Hilton Village Hall on Wednesday 29th May 2019.

The meeting will commence at 7.00 pm.

AGENDA

  • Apologies for Absence

To receive apologies for absence.

  • Minutes

To confirm the Minutes of the Annual Parish Meeting held in April 2018.

  • Chairman’s Report

To receive the Chairman’s report for the year ending 31 March 2019.

  • Financial Matters

To receive a report on the Accounts for the Year Ending 31 March 2019.

  • Matters raised by electors

To consider any matters raised by electors.

The Parish Meeting is an opportunity for parishioners on the Electoral Roll to raise any matters of concern to them that relates to their local community. It would be helpful to have written notice of any matters to be raised but it is not essential. Matters can be raised at the meeting without prior notice.

Charles Cuddington

Chairman of the Parish Council       

23 May 2019

Hilton Parish Council

Hilton Village Hall

Peacroft Lane

Hilton

DE65 5GH

Tel: Office 01283 730969 –

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

PDF version

To – all Members of Hilton Parish Council

 

Date: 8 May 2019

You are summoned to attend the Annual Meeting of Hilton Parish Council to be held on Wednesday 15th May 2019  at 7-00 at Hilton Village Hall.

 

Yours sincerely

 

Andrew Sharpe

 

Locum Clerk on behalf of Hilton Parish Council

 

 

 

AGENDA

 

  1. Election of the Chair for the civic year 2019/2020 and the completion of the Declaration of Acceptance of Office.
  2. Election of the Vice Chair for the civic year 2019/2020.
  3. To receive apologies for absence
  4. Variation of the Order of Business
  5. Declaration of Members’ Interests

To declare any Personal and Disclosable Pecuniary Interests in items on the agenda and their nature.

  1. Public Speaking.
  2. a) At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  3. b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  4. c) Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  5. Chairpersons Report 2018/2019.
  6. To defer the Election of Committees and their Terms of Reference for the civic year 2019/2020 to the next full council meeting.
  7. To defer the Election of Representatives to other Bodies for the civic year 2019/2020 to the next full council meeting.

 

  1. Ratification of decision to publish article in Dove Valley Life.

 

  1. To consider bank signatories.

 

  1. Approval to pay Locum Clerk invoice.
  2. Date of the next meeting.

Hilton Parish Council
PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR
Tel: Office 01283 730969
Email: clerk@hiltonparishcouncil.org.uk
Website: www.hiltonparishcouncil.org.uk
Date: 10.12.2018
You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 19th December 2018 at Hilton Village Hall.

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

Yours sincerely

CM Orme

Mrs Clare Orme
Clerk to Hilton Parish Council

AGENDA
1. To receive apologies for absence
2. Co-option of a Parish Councillor – Steven Pardner
3. Variation of the Order of Business

4. Declaration of Members’ Interests.
a) Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
b) To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

5. Public Speaking.
a) At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
c) Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

6. Chairpersons Report

7. To confirm the minutes of the Hilton Parish Council Meeting held on 24th October 2018.

8. Clerk’s Reports
a) Update on the Village Clock and Approval of the Annual Service Agreement – Previously reported under minute number 2161/18, 2178/18, 2216/18, 2238/18, 2262/18, 2784/18, 2798/18
b) Approval to purchase a desk top computer with antivirus package and office system for the Admin Assistant – Previously reported under minute number 2784/18, 2798/18
c) Update Memorial Meadow transfer of land or a long-term lease agreement – Previously reported under minute number 2784/18, 2798/18
d) Tree Report and felling of the Ash Tree on the back Lane Field – Previously reported under minute number 2784/18, 2798/18
e) Self-close gate cost to replace £1,535.00 ex VAT – Village Green Childrens Play Area on Main Street – Previously Reported under minute number 2798/18
f) Zurich Risk Assessment Report Hilton Village Hall Site – Email from SDDC 09.11.2018
g) Updated on the CCTV repairs – Previously reported under minute number 2798/18
h) SDDC – Free trees Rosliston Forestry Centre on 29.11.2018
i) SDDC – Community Payback work for the winter months, including path clearance, litter picking, indoor decorating
j) Directory of where defibrillators are in the village and what geographical area they cover
k) Request from Hilton Cricket Club for Hilton Parish Council to be involved in a series of world cup themed events between 7th and 9th June 2019 to celebrate the Cricket World Cup coming to England to make it a real community event
l) Parish Council small grant scheme and advertising
m) Ratification – Donation of £30.00 gift card section 137 for the raffle at the Christmas Fayre
n) Approval for Party on the Park to be held on 06.07.2019 – approval to use the Back Lane Field, Astro Turf, The Parish Council Car Park and the area around the Skate Park
o) Insurance Cover for the Christmas Tree on Roma’s Garden for Party on the park – Parish Council insurance does not cover this
p) Confirmation that the Councils Insurance has been updated to include the Village Clock
q) Request from Hatton PC to join forces to tackle Dog Fouling – Would the Parish Council be willing to contribute towards the cost of 40 posters
r) Permission to use the Back Lane Field for free of charge boot camp sessions
s) Hilton Youth Group Grant £318.00 given on 25.07.2018 spend to date £225.00. They would like permission to retain the difference and would ask the Council to confirm if this still needs to be spent on transport and by July 2019.

9. Planning & Highways Committee – Cllr Cooper, Cllr Smith and Cllr Cuddington
a) SDDC – Consultation: draft Local Green Spaces Plan consultation from 08.10.2018 to 5pm on 19.11.2018 – ratification of comments submitted on 16.11.2018 as per the Clerks emails

10. Other Planning Matters for Decision
There is nothing to report.

11. Engagement Committee – Cllr Hudson, Cllr Darlington, Cllr Johnson-Beale, Cllr Cuddington
a) Update and ratification on spend as per complete budget of £250.00 – £236.80 spent inc. VAT

12. Neighbourhood Development Planning – Cllr Cuddington
a) Minutes of the meeting held on 12.11.2018
b) Minutes of the meeting held on 10.12.2018
c) Traffic Survey update – Cllr Cuddington

13. Reports from Councillors that have attended any other Meetings.
a) Minutes of The Mease Management Committee Meeting held on 03.11.2018
b) Letter received from The Police & Crime Commissioner in relation to the state of The Mease car park and the height barrier signage
c) Update from The Mease Committee re item b above

14. Derbyshire Association of Local Councils

a) DALC Circular 15/2018
• DALC Spring Seminar 2019
• Clerk Essential Training – 10 January 2019 – 10am – 12.30pm, Cromford
• General Power of Competence Update
• Exemption of Public Toilets from Business Rates – Support requested
• Subscription fees 2019/20
• Latest Guidance on Accessibility to Websites and Mobile Devices
• NALC Digital Mapping Toolkit
• Weather Ready

15. Finance
a) Accounts for Payment.
CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
AUGUST 2018
003356 Western Power Connection of Village Clock 508.38
003357 Gordon Brown Law Firm Legal Fees 1440.00
003358 Zurich Municipal Van Insurance 628.30
003359 Rainbow Waste Management Co Ltd Waste Collection x 3 bins 172.80
003360 Aucuba Landscapes Ltd Ground maintenance – Spiking of Pitches, Roma’s Garden and The Village Green.
457.92
003361 Cromwell Refuse sacks and winter gloves 124.71
003362 R Massey and Son Ltd Combo Locks x 3 109.97
003363 Cancelled
003364 B Wood Interim Audit 2018/2019 106.20
003365 Heritage Wood Plaque 50.00
003366 Sterilizing Services Ltd Water Testing September & October 136.78
003367 Aucuba Landscapes Ltd Maintenance VH Site 479.99
003368 Hilton Village Hall Room Hire 23.86
003370 R Darlington Rose Petals, napkins, paper plates and cups for Remembrance event 113.98
003371 G Rice Website/email hosting and maintenance 50.00
003372 Heritage Wood Plaque 50.00
003373 Yee Group Ltd Fire Extinguisher Service Office 60.60
003374 Aucuba Landscapes Maintenance 190.66
003375 Hilton Village Hall Room Hire 39.76
003376 E Johnson Beale Expenses 30.00
003377 Yee Group Ltd Fire Extinguishers/fire blanket Garage and Back Lane Pavilion 167.82
003378 Fairview Arborist Tree work 250.00
003380 Rainbow Waste Waste Collection 172.80
003381 Sterilizing Services Ltd Water Testing 376.15
003382 Cromwell Hedge Shears, loppers, overshoes, bleach 79.21

b) Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003369 for the Inland Revenue
November 2018
Description Amount
Salaries, Tax NICs, Redundancy, Expenses etc £7,697.50
NEST Staff Pension £560.62

c) Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq 003379 for the Inland Revenue
December 2018
Description Amount
Salaries, Tax NICs, Redundancy, Expenses etc £7,313.92
NEST Staff Pension £560.62

d) Completion of the limited assurance review for the year ending 31.03.2018
i. External Auditors Report – Agency Staff Costs to be coded to Other Payments and not Staff Costs – DALC are taking this up with PKJ Littlejohn LLP
1. Approval to recalculate the figures on the Annual return as per the External Auditors report as at 31.03.2018 and put the figures as advised on the annual return for 2018/2019
2. Approval to code in the accounts as now for transparency but code the correct figures in the annual return as advised by the External Auditor.

ii. Approval of the Internal Auditors Report – 07.11.2018

iii. Approval to increase the Clerks delegated powers from £500.00 back to £1,000.00 ex vat

16. Items for Information
a) Clerk and Council Direct Magazine – November 2018
b) SDDC – Press release – Hundreds of Opportunities up for grabs at Skills Festival
c) SDDC – Press release – South Derbyshire rubs shoulders with global powerhouses after winning an international award
d) DCC – Applying for your child’s infant and primary school places 2019/2020 – a summary
e) SDDC – Press release – Switch-on of the Christmas Lights – Friday 30.11.2018, Swadlincote Town Centre
f) SDDC – Child Sexual Exploitation, Modern Slavery and Human Trafficking poster
g) SDDC – Press release – Christmas Hamper appeal to help those in need
h) SDDC – Press release – First spade in the ground at the new Council housing site
i) SDDC – Press release – South Derbyshire to mark the centenary of World War One
j) SDDC – Press release – And the winner is…… Sporting heroes crowned at award ceremony
k) Thank you letter from Burton Soup Kitchen for donations of Groceries and toiletries from the Big Poppy Food Appeal
l) SDDC – Press release – Businesses encouraged to be part of small business Saturday
m) SDDC – Press release – Permanent tribute unveiled for suffragette and rebel
n) SDDC – Press release – Countdown to the spectacular Swadlincote Christmas Lights Switch On
o) Derbyshire Police & Crime Commissioner – Information for non-statutory and constituted organisations and groups in Derbyshire – Grants of up to £25k closing date 30.11.2018
p) SDDC – Press Release – Man from Willington given a four-year Criminal Behaviour Order for sending abusive emails and posting on Social Media to Councillors, Parish Clerks and District and County employees
q) Personal Advice and Solutions Ltd – Does the use it or lose it principal apply to Annual Leave Entitlement
r) Yee Group – Fire Extinguisher Maintenance Certificate
s) SDDC – Press release – Community Partnership Scheme Grants still up for grabs

17. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public.

Update on correspondence received, hand delivered to the Chair and advice taken – Previously reported under minute number 2225/18, 2244/18, 2268/18, 2789/18, 3008/18 – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual. – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

18. Grounds Maintenance and Hedge Cutting Contract – Previously reported under minute number 2790/18, 3009/18 – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

19. Responses to emails received from residents – Local Government Act 1972 Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of an individual.

20. Scout Lease Agreement and proposed extension – Previously reported under minute number 3010/18 – Local Government Act 1972 Schedule 12 a – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising

21. Staff Matters – Local Government Act 1972 Schedule 12 a – Information relating to any individual. 2. Information which is likely to reveal the identity of an individual.

a) Staff Pensions – increases as of 06.04.2019
b) Staff Pension – Approval Pension Scheme Certification 2018
c) Resignation and replacement of a member of staff

22. NPSG Committee – Local Government Act Schedule 12 a – Information relating to any individual. – Information which is likely to reveal the identity of individuals. – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
a) Potential Data Breach reported to the ICO 30.11.2018 and the outcome
b) Constitution of the Steering Group Committee, the Terms of Reference and Parish Council Policies and Procedures
23. Apology to the Chair – Code of Conduct outcome – Agreed with the Monitoring Officer

24. Date of the next meeting
a) The date, time and venue of the Finance Committee Meeting (Budget and Precept Setting) to be agreed in January 2019
b) The date of the next monthly Hilton Parish Council Meeting to be confirmed as 30th January 2019 at Hilton Village Hall commencing at 7pm.