For a PDF version of the minutes click here: Agenda_2019_04

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969 – Mobile 0771 9599132

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 23.04.2019

You are summoned to attend the monthly Hilton Parish Council Meeting to be held at 7pm on Tuesday 30th April 2019 at Hilton Village Hall.

 

Yours sincerely

 

S Cooper

 

Chairperson of Hilton Parish Council

 

AGENDA

 

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.

 

  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.

 

  1. Chairpersons Report

 

  1. To confirm the following minutes

 

  • Minutes of the monthly Hilton Parish Council Meeting held on 30.01.2019
  • Minutes of an Extra-Ordinary Meeting of Hilton Parish Council held on 18.03.2019

 

  1. Approval of payment of £30 .00 from Chairpersons Allowance.

 

 

 

 

 

 

 

 

 

  1. Finance
  1. Accounts for Payment.

 

CHEQUE NO PAYEE DESCRIPTION AMOUNT POWER
003408 R Massey & Son Goods 4.67  
003409 Cancelled      
003410 Hilton Village Hall Room Hire 63.62  
003411 Rainbow Waste Waste Collection 168.34  
003412 Cromwell Goods 39.95  
003413 Aucuba Landscapes Maintenance 959.98  
003414 A Sharpe Locum Clerk 390.95  
003416 to 003420 Cllr Cooper, Cllr Hudson, Cllr Smith, Cllr Darlington Parish Allowances 1,162.60  
003421 Cancelled      
003422 Sterilizing Services Water Testing 96.59  
003423 Information Commissioner Subscription 40.00  
003424 South Derbyshire District Council Tree Report 550.00  
003426 E Johnson Beale Parish Allowance 208.00  
003428 Cromwell Black Sacks and Blue Roll 122.08  
003429 Sterilizing Services Water Testing 68.39

 

 
003430 Cancelled      
003431 Hilton Party on the Park Small PC Grant 244.98 Section 137
003432 Hilton Scouts & Guides Small PC Grant 500.00 Section 137
003433 1st Hilton Guides Small PC Grant 302.40 Section 137
003434 Hatton United FC Small PC Grant 45.00 Section 137
003435 The Writers Block Small PC Grant 321.00 Section 137
003436 Hilton Lego Group Small PC Grant 200.00 Section 137
003437 A Sharpe Locum Clerk 115.35  

 

  1. Payments by BACS for Salaries, Tax, NIC’s, Expenses, Pension – including Chq’s 003415 & 003427 for the Inland Revenue

 

 

March 2019                                                                                                                  Amount

Salaries, Tax, NIC’s, expenses Etc                                                                                 £7,444.67

Nest Staff Pension                                                                                                         £560.62

 

 

April 2019

Description                                                                                                                  Amount           

Salaries, Tax NICs, Expenses Inc Misc HR Payment Chq003425 etc                               £18,540.07

NEST Staff Pension                                                                                                       £321.06

 

 

  1. Section 1 – Annual Return – Annual Governance Statement 2018/2019 for approval
  1. Consider the findings of the Review of the effectiveness of the systems of Internal Control by the members meeting as a whole and
  2. Consider the system of Internal Audit that has been in place between 01.04.2018 and 31.03.2019 before confirming compliance with assertion 2 and 6 of the Annual Governance Statement and
  3. Approve the Annual Governance Statement by resolution in advance of approving the Accounting Statement

 

  1. Section 2 – Annual Return – Accounting Statement 2018/2019
  1. Consider the Accounting Statement by the members meeting as a whole
  2. Approve the Accounting Statement by resolution and
  3. Ensure the Accounting statements are signed and dated by the person presiding at the meeting at which that approval is given

  Continue reading

For a PDF version of the minutes click here: Minutes_2019_03E

Minutes of an Extra-Ordinary Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Monday 18 March 2019

Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), C Cuddington (for part of meeting only), R Darlington, E Johnson-Beale and S Pardner.

Also Present

Mr A Sharpe (Locum Clerk).

3083/19           Apology for absence

An Apology for absence was accepted from Councillor M Smith (Reason for absence – Holiday).

3084/19           Declarations of Interest

Councillor C Cuddington declared a personal interest in the item of business relating to staffing matters and left the meeting.

3085/19           Next Scheduled Monthly Meeting

RESOLVED that the next monthly meeting scheduled for 27 March 2019 be cancelled.

3086/19           Exclusion of Press and Public

RESOLVED that the press and public be excluded from the remainder of the meeting as the items include the discussion of exempt information.

3087/19           Staffing Matters

Council considered a Staffing matter.

RESOLVED that the actions now agreed be approved.

(Note – This is a public summary of a private minute).

 

For a PDF version of the minutes click here: Minutes_2019_02

Minutes of a Monthly Meeting of Hilton Parish Council

held at the Village Hall, Hilton at 7.00 pm

on Wednesday 27 February 2019

Present

Councillors S Cooper (Chairperson), R Hudson (Vice-Chairperson), R Darlington, M Smith, C Cuddington and E Johnson-Beale.

Also Present

Mr A Sharpe (Locum Clerk) and 11 members of the public.

3064/19           Apology for absence

An Apology for absence was accepted from Councillor S Pardner (Reason for absence – Attendance at a funeral).

3065/19           Variation of the Order of Business

None.

3066/19           Declarations of Interest

Councillor M Smith declared a personal interest in the agenda item relating to parking on Peacroft Lane (Minute no. 3071/19 (g)).

Councillor R Darlington declared a personal interest in the grant application from the Writers Block (Minute no.3077/19).

Councillor E Johnson-Beale declared a personal interest in the grant application from the Hilton Lego Club (Minute no.3077/19).

Councillor C Cuddington declared a personal interest in the agenda item relating to Staff Matters (Minute no. 3082/19).

3067/19           Public Speaking

  • Public Matters

None.

  • Police Matters

 None.

  Continue reading

For a PDF version of this notice click here: Notice_2019_03

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

Date: 21 March 2019

To – The Chairperson and Members of Hilton Parish Council

Meeting Cancelled

The Hilton Parish Council Meeting due to be held on Wednesday 27.03.2019 at Hilton Village Hall, scheduled to commence at 7pm has been cancelled due to unforeseen circumstances.

The next Hilton Parish Council Meeting will be held on 24.04.2019 at the same venue and time.

We are sorry for any inconvenience that this may have caused.

Yours sincerely

S Cooper

Chairperson of Hilton Parish Council

 

For a PDF version of the minutes click here: Agenda_2019_03E

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

Date: 12 March 2019

To – The Chairperson and Members of Hilton Parish Council

You are hereby summoned to attend an Extra-Ordinary Meeting of Hilton Parish Council to be held at 7pm on Monday 18th March 2019 at Hilton Village Hall.

 

There will be no public speaking session at this meeting.

Yours sincerely

S Cooper

Chairperson of Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  1. Declaration of Members’ Interests
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature.

 

  1. To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the Public
  1. Staff Matters

 

For a PDF version of the minutes click here: Minutes_2019_01

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

 

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 30TH JANUARY 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Hudson (in the Chair)

Cllr Darlington, Cllr Pardner, Cllr Smith and Cllr Cuddington

 

1 District Council Representatives, 1 County Council Representative and 12 Members of the Public attended the meeting.

 

The Clerk to Hilton Parish Council was recording the meeting for the purpose of the minutes, Cllr Cuddington also stated that he was recording the Meeting.

 

AGENDA

  1. Minute Number 3045/19 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follow:

  • Cllr Cooper due to other work commitments.
  • Cllr Johnson-Beale due to illness.

 

  1. Minute Number 3046/19 – Variation of the Order of Business

 

There were no Variations to the Order of Business.

  Continue reading

For a PDF version of the agenda click here: Agenda_2019_03

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Thursday 14 March 2019

at 7.30pm

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting –  to be signed by Chair
  2. Review the launch of the Second Survey – “the Next Step”
  3. Feedback from Peter Black meeting (Fri 8 March 2019)
  4. Budget Update
  5. Master Program Update
  6. Outstanding items – PC meeting

– AECOM

 

 

Next meeting

 THURSDAY 11 APRIL 2019 at 7.30 at the Village Hall

For a PDF version of the agenda click here: Agenda_2019_02

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

Date: 11.02.2019

You are hereby summoned to attend the next Meeting of Hilton Parish Council to be held at 7pm on Wednesday 27th February 2019 at Hilton Village Hall.

 

Members of the Public and Press are welcome to attend. Members of the Public may make representation to the Council under item 4 Public Speaking according to the Council’s Standing Orders

 

Yours sincerely

 

CM Orme

Mrs Clare Orme

Clerk to Hilton Parish Council

 

AGENDA

  1. To receive apologies for absence
  2. Variation of the Order of Business
  3. Declaration of Members’ Interests.
  1. Register of Interests: Councillors are reminded of the need to update their Register of Members Interests Forms
  2. To declare any Personal and Prejudicial Interest in items on the agenda and their nature. (Councillors with a Prejudicial Interest must leave the room at the relevant items). Where a member indicates they have a prejudicial interest but wish to make representation regarding the item before leaving the meeting, those representations must be made under item (c) Public Speaking below.
  1. Public Speaking.
  1. At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.
  2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. Members of the Council however will restrict Police matters they raise to those relating to their Council Ward.
  3. Members declaring a prejudicial interest who wish to make representation or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  1. Chairpersons Report

  Continue reading

For a PDF version of the agenda click here: Agenda_2019_02

 

NEIGHBOURHOOD PLAN STEERING GROUP

 AGENDA

FOR MEETING TO BE

held at Village Hall, Hilton on

Monday 11 February 2019

at 7.30pm

 

  1. Apologies for Absence
  2. Declaration of Members Interest
  3. Public Speaking

At the start of the meeting a period of not more than fifteen minutes will be made available for members of the public and members of the Council to comment on any matter already on the agenda.

  1. Approve the minutes from the last meeting.
  2. Feedback from SDDC meeting
  3. Feedback from Engagement Working Group
  4. Ratification of ‘the Next Step’
  5. Ratification of Vision statement
  6. Village Hall display
  7. Peter Black
  8. Budget Update
  9. Master Program Update
  10. Outstanding items – PC meeting
    – AECOM

 

 

Next meeting

 THURSDAY 14 March 2019 at 7.30 at the Village Hall

For a PDF version of the minutes click here: Minutes_2018_12

 

Hilton Parish Council

PO BOX 8094, Swadlincote, Derbyshire. DE11 1FR

Tel: Office 01283 730969

Email: clerk@hiltonparishcouncil.org.uk

Website: www.hiltonparishcouncil.org.uk

MINUTES OF THE MONTHLY HILTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 19TH DECEMBER 2018 AT HILTON VILLAGE HALL COMMENCING AT 7PM

 

Present:

 

Cllr Cooper (in the Chair)

Cllr Hudson, Cllr Darlington and Cllr Cuddington

 

1 District Council Representatives, 1 County Council Representative and 16 Members of the Public attended the meeting.

 

The Clerk to Hilton Parish Council was recording the meeting for the purpose of the minutes, Cllr Cuddington also stated that he was recording the Meeting.

 

AGENDA

  1. Minute Number 3012/18 – To receive apologies for absence

 

Resolved: Apologies were received and accepted as follows:

  • Cllr Smith due to other commitments
  • Cllr Johnson-Beale due to illness

 

  1. Minute Number 3013/18 – Co-option of a Parish Councillor – Steven Pardner

 

The Clerk confirmed that Mr Steve Pardner qualified for the position of Hilton Parish Councillor.

Continue reading